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HomeMy WebLinkAbout01/12/2004 - . :r:.:.. . ~- /~ THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee January 12, 2004 ROLL CALL Present Were Also Present: Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 12, 2004 at 9:30 a.m., in the Council Chambers. Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Ping Ie Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Municipal Clerk, P. Barrie Clerk II, C. Verhoog Mayor Mutton chaired this portion of the meeting. DISCLOSURE OF PECUNIARY INTEREST MINUTES Councillor Schell indicated a pecuniary interest related to the confidential verbal report of the Director of Finance/Treasurer. Resolution #GPA-001-04 Moved by Councillor MacArthur, seconded by Councillor Schell THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on December 8, 2003 be approved. "CARRIED" J(j) . ~ . G.P. & A. Minutes - 2 - January 12, 2004 DELEGATIONS (a) Andrew McCreath, Chair, Port Granby Project Community Advisory Committee, 18 Wolseley Street, Toronto, M5T 1A2 presented the annual report for the Committee. The Committee is proactively committed to identifying and distributing information to Council and the community and he urges Council to continue the Committee. He suggested that Council attempt to entice new members from a broader community representation to the committee and to adjust their mandate to authorize them to ask hard questions and have research performed utilizing a budget belonging to the Committee. The Committee would like to acknowledge staff members for their contributions to the Committee. A review of the Committee's initiative needs to be done as low-level nuclear waste is slowly leaking into the surrounding environment and the parties need to identify more clearly what the problems are and what is going to be done about them. He stated that there is no knowledge of exactly how much waste is in the ground or how deep the contamination is within the soil. The scope of problem needs to be defined before a cleanup solution can be decided on. (b) Suzanne Elston, 1604 Bloor Street, Courtice, L 1 E 2S3 spoke regarding the 2004 Environmental Achievement Awards and distributed an informational handout. She encouraged Council to nominate members of the community for these awards. Councillor Schell chaired this portion of the meeting. PUBLIC MEETINGS There were no items considered under this section of the agenda. PLANNING SERVICES DEPARTMENT Monitoring of the Resolution #GPA-002-04 Decisions of the Committee of Moved by Councillor Trim, seconded by Councillor Robinson Adjustment for the Meeting of THAT Report PSD-001-04 be received; and Dec. 4, 2003 Jd . . . G.P. & A. Minutes - 3 - January 12, 2004 PLANNING SERVICES DEPARTMENT CONT'D THAT Council concurs with the decision of the Committee of Adjustment made on December 4, 2003 for applications A2003/036 and A2003/037 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. "CARRIED" Appl. for Removal Resolution #GPA-003-04 of Part Lot Control Appl.: D.G. Biddle Moved by Councillor MacArthur, seconded by Councillor Pingle & Assoc. for 1319164 Ont. Ltd. THAT Report PSD-002-04 be received; THAT the request for Removal of Part Lot Control with respect to Lots 25 to 30, 57 to 74, 77 and 78, 81 to 83, 86 to 95,98 to 100, 103, 105 to 111,113 and 114 on Plan 40M- 2166 be approved and that the Part Lot Control By-law attached to Report PSD-002-04 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-002-04 and any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. "CARRIED" Appl. for Removal Resolution #GPA-004-04 of Part Lot Control Appl.: Legends Moved by Councillor Foster, seconded by Councillor Ping Ie Consulting for St. Stephen's THAT Report PSD-003-04 be received; Estates Inc. THAT the request for removal of Part Lot Control with respect to Lots 32 to 66 and Blocks 67 to 69 inclusive on Plan 40M-2133 be approved and that the Part Lot Control By-law attached to Report PSD-003-04 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-003-04 and any delegations be advised of Council's decision. "CARRIED" jJ.J . . . " G.P. & A. Minutes -4- January 12, 2004 PLANNING SERVICES DEPARTMENT CONT'D School Crossing Resolution #GPA-005-04 Guard Whittaker Avenue Moved by Councillor Robinson, seconded by Councillor Trim Walkway, Courtice THAT Report PSD-004-04 be received; THAT an Adult School Crossing Guard be approved for the location on Robert Adams Drive south of Mulholland Court at Whittaker Walkway, Courtice; and THAT all interested parties listed in Report PSD-004-04 and any delegations be advised of Council's decision. "CARRIED" Bill 27, Greenbelt Resolution #GPA-006-04 Protection Act, 2003 Moved by Councillor MacArthur, seconded by Mayor Mutton THAT Report PSD-005-04 be received for information; and THAT the applicants affected be notified. "CARRIED" Bill 26, Strong Resolution #GPA-007-04 Communities Act Effect on Moved by Councillor Robinson, seconded by Councillor Trim Applications THAT Report PSD-006-04 be received for information; and THAT the applicants affected be notified. "CARRIED" Protocol for Resolution #GPA-008-04 Council - Appointed Advisory Moved by Councillor MacArthur, seconded by Councillor Robinson Committees THAT Report PSD-007-04 be received; THAT the Protocol for Council - Appointed Advisory Committees be approved; and j ~) -r G.P. & A. Minutes - 5 - January 12, 2004 . OTHER BUSINESS CONT'D THAT a senior management member from the Department responsible for each committee to which the protocol applies be directed to attend the first meeting of each new term to advise the Committee of their role and mandate, and to review the Protocol. "CARRIED" Stewardship Initiatives Resolution #GPA-009-04 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-008-04 be received; THAT the Manager of Special Projects continue to investigate potential stewardship initiatives and partnerships with community groups and report to Council on further actions that have and could be undertaken; . THAT the remaining funds be carried over to 2004 and, the guidelines to be used for stewardship funding assistance be established with the underlying principle that the funding benefit our partners and ultimately the Municipality; and THAT all interested parties listed in Report PSD-008-04 and any delegations be advised of Council's decision. "CARRIED" Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT Traffic Watch Resolution #GPA-010-04 Program - Status Report Moved by Councillor Robinson, seconded by Councillor Schell THAT Report EGD-01-04 be received for information. "CARRIED" . Monthly Report Resolution #GPA-011-04 on Building Permit Activity for Moved by Mayor Mutton, seconded by Councillor Schell November, 2003 THAT Report EGD-02-04 be received for information. "CARRIED" - j i,,,,i ~I . . . G.P. & A. Minutes - 6 - January 12, 2004 OPERATIONS DEPARTMENT There were no items considered under this section of the agenda. Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT Monthly Response Resolution #GPA-012-04 Report - November 2003 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report ESD-001-04 be received for information. "CARRIED" Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT Clar. Public Library Resolution #GPA-013-04 Coffee Kiosk Operation - Six Moved by Mayor Mutton, seconded by Councillor MacArthur Month Review THAT Report CSD-01-04 be received; THAT the Community Services Department extend the Library Coffee Kiosk pilot project for a further six months; and THAT the Clarington Public Library Board be advised of the decision. "CARRIED" CLERK'S DEPARTMENT There were no items considered under this section of the agenda. Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2003-31, Renovations #GPA-014-04 Renovations to Visual Arts Centre Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-001-04 be received; J 'J D . . . G.P. & A. Minutes - 7 - January 12, 2004 CORPORATE SERVICES DEPARTMENT CONT'D THAT Kraco Carpentry Service Ltd., Bowmanville, Ontario with a total bid in the amount of $50,718.00 (Including G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2003-31, be awarded the contract for the Renovations of the Visual Arts Centre, Part "A"; THAT $20,000.00 be drawn from the Department of Operations Account No. 8190-03500-1401 for the 2003 budget amount, $17,035.99 from Account No. 2900-17-X carried over from prior years, and $13,682.01 from Account No. 111 0-159-X also carried over from prior years; and THAT the By-law attached to Report COD-001-04 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. "CARRIED" FINANCE DEPARTMENT Confidential Verbal Report - Legal Matter Resolution #GPA-015-04 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the Verbal Confidential Report of the Director of Finance/Treasurer be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS Resolution #GPA-016-04 Moved by Councillor Schell, seconded by Councillor Pingle THAT Andrew McCreath be thanked for his delegation and that the Port Granby Annual Report be referred to staff. "CARRIED" ,) '! G.P. & A. Minutes - 8 - January 12, 2004 . UNFINISHED BUSINESS CONT'D Resolution #GPA-017-04 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Suzanne Elston be thanked for her delegation and that the handout be referred to the Planning Services Department for suggestions for nominations. "CARRIED" Resolution #GPA-018-04 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT the appointment of boards and committees be referred to the end of the agenda to be considered at a "closed" meeting. "CARRIED" . Resolution #GPA-019-04 Moved by Councillor Schell, seconded by Councillor Foster WHEREAS the Durham Regional Transit Improvement Plan identified potentially significant benefits that would accrue from further amalgamation of local conventional and specialized transit services within the Region and recommended that a business case analysis be undertaken to determine the costs, benefits and implications associated with further amalgamation of local transit services in Durham; WHEREAS in 2001, Durham's Draft Transportation Master Plan recommended an implementation strategy to create integrated, region-wide conventional and specialized transit service in Durham; WHEREAS other upper tier transit systems have capitalized on funding opportunities from senior levels of government that appear to be unavailable to lower tier transit providers due to the nature and scope of the funding mechanisms; . WHEREAS the Durham Community Strategic plan included a strategic action to develop a viable, affordable and integrated transit system within the Region and linking with the rest of the Greater Toronto Area; . .J ..' 0 GP. & A. Minutes - 9 - January 12, 2004 . UNFINISHED BUSINESS CONT'D AND WHEREAS the Region of Durham may have greater opportunities to encourage enhanced GO services through Durham; NOW THEREFORE BE IT RESOLVED THAT as it would be a requirements under the Municipal Act, 2001 for a triple majority in order for the upper tier to assume full responsibility for transit, the Council of the Municipality of Clarington supports the Regional Municipality of Durham assuming full authority over bus passenger transportation systems currently provided at the lower tier effective July 1st, 2004; THAT all transit capital such as transit buildings, buses and materials be transferred to the Durham Region; THAT Durham Region commits to maintaining and enhancing current service levels; and . THAT a copy of the resolution be forwarded to all municipalities and transit providers within the Region of Durham to be endorsed and forwarded back to Durham Region no later than February 28,2004, FORTHWITH. "CARRIED" Resolution #GPA-020-04 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Council recess for 10 minutes and return to a "closed" session to allow for consideration of the Verbal Confidential Report from the Director of Finance/Treasurer pertaining to a legal matter and a personnel matter. "CARRIED" Resolution #GPA-021-04 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the actions taken at the "closed" meeting be ratified. . "CARRIED" '" .) ,j / . . . G.P. & A. Minutes - 10- January 12, 2004 OTHER BUSINESS Appointments to Resolution #GPA-022-04 Abandoned Cemeteries Board Moved by Councillor Foster, seconded by Councillor MacArthur THAT the following individuals be appointed to the Abandoned Cemeteries Board of Clarington; and THAT the appropriate By-law be approved: Gordon Barrie John Bate Nancy Healer Blair Smyth PaulVaneyk Councillor Adrian Foster "CARRIED" Appointments to Animal Advisory Committee Resolution #GPA-023-04 Moved by Councillor Foster, seconded by Councillor Trim THAT the following individuals be appointed to the Animal Advisory Committee of Clarington; and THAT the appropriate By-law be approved: Kathleen Blundell Laurie Davis (Durham Animal Adoption) Charmaine Dunn Julie Price Byron Rehder John Stoner Councillor Adrian Foster "CARRIED" Appointments to Resolution #GPA-024-04 Clarington Agricultural Moved by Councillor Robinson, seconded by Councillor Schell Advisory Committee THAT the following individuals be appointed to the Clarington Agricultural Advisory Committee; and , (, jiu G.P. & A. Minutes - 11 - January 12, 2004 . OTHER BUSINESS CONT'D THAT the appropriate By-law be approved: Neil Allin (Durham Federation of Agriculture) Tom Barrie Eric Bowman Gerald Brown Dave Davidson William Hasiuk Gary Jeffery Jennifer Knox Brenda Metcalf John Vaneyk Ted Watson Councillor Gord Robinson "CARRIED" . Appointments to Resolution #GPA-025-04 Clarington Highway 407 Advisory Moved by Councillor Foster, seconded by Councillor Schell Committee THAT the following individuals be appointed to represent Ward 1 on the Clarington Highway 407 Advisory Committee; and THAT the appropriate By-law be approved: George Khouri J. Bradford Soles "CARRIED" Resolution #GPA-026-04 Moved by Councillor MacArthur, seconded by Councillor Schell THAT the following individuals be appointed to represent Ward 2 on the Clarington Highway 407 Advisory Committee; and THAT the appropriate By-law be approved: . Fred Biesenthal Albert Werry "CARRIED" .J i ; G.P. & A. Minutes - 12 - January 12, 2004 . OTHER BUSINESS CONT'D Resolution #GPA-027-04 Moved by Councillor Pingle, seconded by Councillor Trim THAT the following individuals be appointed to represent Ward 3 on the Clarington Highway 407 Advisory Committee; and THAT the appropriate By-law be approved: Mark Canning William Harford "CARRIED" Resolution #GPA-028-04 Moved by Councillor Trim, seconded by Councillor Robinson . THAT the following individuals be appointed to represent Ward 4 on the Clarington Highway 407 Advisory Committee: Linda Gasser Murray Paterson; THAT Councillor Jim Schell be appointed as the Council representative on the Clarington Highway 407 Advisory Committee; and THAT the appropriate By-law be approved. "CARRIED" Resolution #GPA-029-04 Moved by Councillor Trim, seconded by Councillor Robinson THAT Staff bring forward an amending by-law to include a representative of the Durham Regional Police Services as a voting member on the Clarington Highway 407 Community Advisory Committee. "CARRIED" . ....) i / G.P. & A. Minutes - 13- January 12, 2004 . OTHER BUSINESS CONT'D Clarington Museums and Archives Board Resolution #GPA-030-04 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT the appointments to the Clarington Museums and Archives Board be tabled; THAT the By-law establishing the Board of Management to operate the museums be reviewed to address the issue of Ward representation; and THAT Staff re-advertise for interested individuals to fill the' composition of the Board. "CARRIED" . Appointments to Resolution #GPA-031-04 Clarington Traffic Management Moved by Councillor Foster, seconded by Councillor Schell Advisory Committee THAT the following individuals be appointed to represent Ward 1 on the Clarington Traffic Management Advisory Committee; and THAT the appropriate By-law be approved: Glenda Baker Ross Libbey Dirk Zinner "CARRIED" Resolution #GPA-032-04 Moved by Councillor MacArthur, seconded by Councillor Schell THAT the following individuals be appointed to represent Ward 2 on the Clarington Traffic Management Advisory Committee; and THAT the appropriate By-law be approved: . Andrew Kozak Glenn Wallis Teresa Williams , "CARRIED" \ ~ , .... G.P. & A. Minutes - 14 - January 12, 2004 . OTHER BUSINESS CONT'D Resolution #GPA-033-04 Moved by Councillor Pingle, seconded by Councillor Trim THAT the following individuals be appointed to represent Ward 3 on the Clarington Traffic Management Advisory Committee; and THAT the appropriate By-law be approved: David Duffie Clayton Morgan Brendon Nightingale "CARRIED" Resolution #GPA-034-04 Moved by Councillor Robinson, seconded by Councillor Trim . THAT the following individuals be appointed to represent Ward 4 on the Clarington Traffic Management Advisory Committee; Wayne Godwin Gord Lee; THAT Ron Radcliffe be appointed as the Road Watch Committee representative on the Clarington Traffic Management Advisory Committee; THAT Councillor Don MacArthur be appointed as the Council representative on the Clarington Traffic Management Advisory Committee; THAT the appropriate By-law be approved; and THAT Staff re-advertise for interested persons to fill the remaining position from Ward 4. "CARRIED" . j I .; G.P. & A. Minutes - 15 - January 12, 2004 . OTHER BUSINESS CONT'D Appointments to Committee of Adjustment Appointments of Fence Viewers . Resolution #GPA-035-04 Moved by Councillor Schell, seconded by Councillor Trim THAT the following individuals be appointed to the Committee of Adjustment; and THAT the appropriate By-law be approved: John Bellman Ellen Cowan Craig Greentree Jean-Michel Komarnicki Harold St. Croix Ralph Tukker "CARRIED" Resolution #GPA-036-04 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the following individuals be appointed as Fence Viewers in the Municipality of Clarington; and THAT the appropriate By-law be approved: William Gordon Glenn Smith John Stewart Jim Vinson "CARRIED" Appointments to Resolution #GPA-037-04 Game Commission . Moved by Councillor Pingle, seconded by Councillor Robinson THAT the following individuals be appointed to the Game Commission: Tim Boucher Debbie Dilling; ~)! ,I G.P. & A. Minutes - 16 - January 12, 2004 . OTHER BUSINESS CONT'D THAT the appropriate By-law be approved: and THAT Staff re-advertise for applications from interested persons to fill the remaining positions. "CARRIED" Appointments as Resolution #GPA-038-04 Livestock Valuer Moved by Councillor Robinson, seconded by Councillor Pingle THAT the following individuals be appointed as Livestock Valuers in the Municipality of Clarington; and THAT the appropriate By-law be approved: James E. Coombes John Scanlan "CARRIED" . Appointments to Resolution #GPA-039-04 Municipal Heritage Committee Moved by Councillor Schell, seconded by Councillor MacArthur (formerly LACAC) THAT the following individuals be appointed to the Municipal Heritage Committee; and THAT the appropriate By-law be approved: Don Brown Johanna DeBoer Karina Isert Jennifer Knox Andrew Kozak Clayton M. Morgan Karin Murphy Jennifer Nicholls David Reesor Victor Suppan Councillor Don MacArthur . "CARRIED" JiG G.P. & A. Minutes - 17- January 12, 2004 . OTHER BUSINESS CONT'D Appointments to Resolution #GPA-040-04 Newcastle Arena Board Moved by Councillor Trim, seconded by Councillor Robinson THAT the following individuals be appointed to the Newcastle Arena Board; and THAT the appropriate By-law be approved: Lawrence Burke Earl T. Foster Gord Lee Carol Little Byron Reader Donald Michael Rogers Herman Valckx Councillor Gord Robinson "CARRIED" . Appointments to Resolution #GPA-041-04 Orono Arena Community Centre Moved by Councillor Robinson, seconded by Councillor Trim Board THAT the following individual be appointed to the Orono Arena Community Centre Board: Bert Reid; THAT Councillor Charlie Trim be appointed as the Council representative on the Orono Arena Community Centre Board; THAT the appropriate By-law be approved; and THAT Staff re-advertise for interested individuals to fill the remaining position. "CARRIED" . ..) / G.P. & A. Minutes - 18- January 12, 2004 . OTHER BUSINESS CONT'D Appointments of Pound Keepers Resolution #GPA-042-04 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the following individuals be appointed as Pound Keepers for the Municipality of Clarington; and THAT the appropriate By-law be approved: James E. Coombes John Scanlan "CARRIED" Appointments to Resolution #GPA-043-04 Property Standards Committee Moved by Councillor Pingle, seconded by Councillor Schell . Appointments to Samuel Wilmot Nature Area Mgmt. Advisory Committee . THAT the following individuals be appointed to the Property Standards Committee for the Municipality of Clarington; and THAT the appropriate By-law be approved: Douglas Browning Jack Julicher Dana Kerr Andre O'Bumsawin Peter Reynolds "CARRIED" Resolution #GPA-044-04 Moved by Councillor MacArthur, seconded by Councillor Trim THAT the following individuals be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for the Municipality of Clarington; and THAT the appropriate By-law be approved: David Best Lorraine Bird Arthur A. Burrows Jim Cleland Allan Hewitt Ilse Kreimes Duncan Scott McCann (, j! :J . . . ~ G.P. & A. Minutes - 19 - January 12, 2004 OTHER BUSINESS CONT'D M. Cathrine McKeever Joe McKenna Karin Murphy Leanne Sobol Councillor Don MacArthur "CARRIED" Appointments to Resolution #GPA-045-04 Clarington Public Library Board Moved by Councillor Schell, seconded by Councillor MacArthur ADJOURNMENT THAT the following individuals be appointed to the Clarington Public Library Board; and THAT the appropriate By-law be approved: Brenda Carrigan Judy Hagerman Allan Hewitt Dianne McKenzie Don Peebles Brian Purdy Gail Rickard Councillor Don MacArthur Mayor John Mutton "CARRIED" Resolution #GPA-046-04 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT the meeting adjourn at 11 :56 a.m. "CARRIED" j , j MAYOR