HomeMy WebLinkAboutCOD-045-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: July 30,2007 KesoluJ1'0h #6~A- Lf-<i 8-07
Report #: COD-045-07 File # _ By-law #~ DO 7 -I Y lJ
Subject: Tender CL2007-33 Rooftop HVAC Replacement at Garnet B. Rickard
Recreation Complex
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-045-07 be received;
2. THAT Canadian Tech Air Systems, Scarborough, Ontario with a total bid in the amount of
$75,400.00 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender CL2007-33, be awarded the contract for the Replacement of
Rooftop HVAC Equipment at Garnet B. Rickard Recreation Complex as required by the
Community Services Department;
3. THAT the total funds required in the amount of $80,900.00 (plus GST) which includes
$75,400.00 for equipment and $5,500.00 for consulting fees be drawn as follows:
a) $50,000.00 from 2006 Capital Budget Account # 110-42-421-84231-7401;
b) with the remaining funds in the amount of $30,900.00 being transferred from the
2007 Capital Budget Garnet B. Rickard Recreation Complex project #110-42-421-
84214-7401 ;
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the n essary agreement be approved.
Submitted by:
Reviewed by:
~~..~
Franklin Wu,
Chief Administrative Officer
REPORT NO.: COD-045-07
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Durham Energy Specialists Limited for the requirements
to replace the Rooftop HV AC Equipment at Garnet B. Rickard Recreation Complex as required
by the Community Services Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B" attached.
As the total funds required for this equipment upgrade exceeds the available budget of
$50,000.00 in the 2006 Capital Account 110-42-421-84231-7401, it is recommended that
additional funds required in the amount of $30,900.00 (plus GST) be transferred from the 2007
Capital Budget Garnet B. Rickard Recreation Complex project number 110-42-421-84214-7401.
These funds are available as a result of the under budget purchase of the following items:
Proiect
Ice Resurfacer
Concession Floor Replacement
Pad AlB Lobby Carpet Replacement
Surplus Amount
$ 7,200.00
$ 2,500.00
$21,200.00
The recommended low bidder has not worked with the Municipality of Clarington on any
previous projects, however, Durham Energy Specialists Limited, the consultant on this project,
has work with Canadian Tech Air Systems and has provided a very good reference.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Community Services.
After further review and analysis of the bids by the Community Services, Durham Energy
Specialists and Purchasing, it was mutually agreed that the low bidder, Canadian Tech Air
Systems, Scarborough, Ontario, be recommended for the contract for the Rooftop HVAC
Replacement at Garnet B. Rickard Recreation Complex.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2007-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Canadian
Tech Air Systems, Scarborough, Ontario, to enter into
agreement for the Replacement of the Rooftop HVAC at
Garnet B. Rickard Recreation Complex
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Canadian Tech Air Systems, Scarborough, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2007.
By-law read a third time and finally passed this day of
,2007.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
Schedule B
Clfll-WglOn
Municipality of Clarington
BID SUMMARY
Tender CL2007-33
MPR ROOFTOP HV AC REPLACEMENT
AT THE GARNET B. RICKARD RECREATION COMPLEX
BIDDER TOTAL BID
(Excluding GST)
Canadian Tech Air Systems Inc. $75,400.00
Scarborouah, ON
Crozier Mechanical Inc. $85,000.00
Orono, ON
Newmarch Tech Systems $88,023.00
Stouffville, ON
Mapleridge Mechanciallnc. $105,000.00
Pickerina, ON
Direct Energy Business Services Ltd. $119,000.00
Whitbv, ON
Certified Heating & Air Conditioning $73,693.00
Pickering, ON Incomolete I Withdrawn *