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Home My WebLink AboutCLD-007-19Clarftwn Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: February 11, 2019 Report Number: CLD -007-19 Resolution: GG -040-19 File Number: By-law Number: Report Subject: Appointments to Various Boards & Committees - 2019-2022 Recommendations: That Report CLD -007-19 be received; 2. That the Committee consider the applications for appointments to the various boards and committees, and that the vote be conducted to appoint the citizen representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; 3. That the Municipal Clerk's Department be authorized to continue to advertise for the remaining vacancy on the Newcastle Arena Board; 4. That a vote be conducted to appoint the Council representatives to the Tourism Advisory Committee, in accordance with the Appointment to Boards and Committees Policy; 5. That all interested parties listed in Report CLD -007-19 and any delegations be advised of Council's decision. Municipality of Clarington Page 2 Report CLD -007-19 Report Overview This report is intended to provide background information, regarding vacancies on various boards and committees to assist in the appointment process. 1. Background 1.1 The Municipality of Clarington has several Boards, Committees and appointments which expire with the term of Council. 1.2 The Committee considered applications at the January 7, 2019 Joint Committees meeting. However, there were several vacancies remaining. 1.3 At the Committees direction, the Municipal Clerk's Department placed an advertisement in the local papers to fill the remaining vacancies. In addition, the advertisement was placed on the Municipality's Website www.clarington.net. 1.4 As per the "Appointment to Boards & Committees Policy", the applications have been forwarded to the appropriate staff liaison to complete a matrix for each board/committee for the citizen appointments. The matrix has been attached at the front of each of the applications for the respective boards and committees. 2. List of Applicants 2.1 The applications have been circulated confidentially under separate cover as they contain personal information. Below is an alphabetical listing of the various Boards and Committees and applicable information. 3. Accessibility Advisory Committee Background 3.1 The purpose of the Clarington Accessibility Advisory Committee is to advise and assist the Municipality in developing and facilitating strategies toward a barrier -free Clarington for citizens with disabilities. This aim shall be achieved through the review of Municipal policies, programs and services and the identification, removal and prevention of barriers faced by persons with disabilities. 3.2 The terms of reference states that the composition of the Committee shall be comprised of seven to ten voting members. The majority of the Committee membership shall be held by persons with disabilities. Municipality of Clarington Resort CLD -007-19 Current Situation Page 3 3.3 Currently the Committee has appointed six members to the Committee. Therefore, the Committee may appoint one to four citizens. 3.4 In response to the advertisement, the following individuals have put forward an application for consideration: • Catherine McConaghy • Sarah McConaghy 4. Energy from Waste - Waste Management Advisory Committee (EFW-WMAC) Background 4.1 The EFW-WMAC was established in 2011. It acts in an advisory role to the Durham Works Committee on issues or concerns which arise with waste diversion, waste management, environmental performance and monitoring of the EFW Facility, including the construction and operational phases. 4.2 The EFW-WMAC is comprised of nine residents from the Region of Durham: five residents appointed by Durham Regional Council and four residents appointed by Clarington Council. Current Situation 4.3 Currently the Committee has appointed three members. Therefore, the Committee may appoint one citizen to the EFW-WMAC. 4.4 In response to the advertisement, the following individuals have put forward an application for consideration: • Sami Elhajjeh • Rick Lovitt ■ Stephen Middleton Municipality of Clarington Resort CLD -007-19 5. Heritage Committee Background Page 4 5.1 The Clarington Heritage Committee (CHC) is a volunteer advisory committee established by the Municipality of Clarington Council in accordance with the provisions of the Ontario Heritage Act. The goal of the CHC is to assist the Municipality of Clarington in its efforts to identify, review, discuss and make recommendations to Council on properties and issues of cultural heritage value or interest. 5.2 The CHC composition is set at a minimum of five members, maximum of 12, including: Council representative; Newcastle Village and District Historical Society representative; Museum representative; architectural historian; building/design specialist; and up to a maximum of seven area residents. Current Situation 5.3 Currently, the Board has 4 area residents appointed. Therefore, the Committee may appoint one to three members to the Heritage Committee. 5.4 In response to the advertisement, the following individuals have put forward an application for consideration: x Noel Gamble x David Reesor x Ron Sproule 6. Kawartha Conservation Authority Background 6.1 At the December 17, 2018 Council meeting, Council passed the following resolution: That Staff be directed to advertise for a citizen representative from the agricultural community to be appointed to the Kawartha Region Conservation Authority; and That Councillor Ron Hooper be appointed until a citizen representative successor is appointed. Municipality of Clarington Resort CLD -007-19 Page 5 6.2 Pursuant to the policy of the Regional Council, each area municipality nominates names for appointment, and the Regional Council makes the appointments. The Municipality of Clarington may appoint one individual to the Kawartha Region Conservation Authority. 6.3 Please note that the Council of the Region of Durham adopted the following policy, on October 4, 2006, regarding appointments to conservation authorities: THAT only elected officials be appointed to Conservation Authorities and further, that only members of Regional Council be appointed unless the municipalities have insufficient Regional Council representation, they shall be permitted to appoint a local Councillor or appoint a citizen representative to the Conservation Authority. Current Situation 6.4 Currently, Councillor Hooper is appointed as the Council representative to the Kawartha Conservation Authority. 6.5 In response to the advertisement, the following individual has put forward an application for consideration: x Tyson Brooks x JC Dougan x Evan King x Douglas Morgan 7. Newcastle Arena Board 7.1 The Newcastle Arena Board is a volunteer Municipal Service Board established by the Municipality of Clarington Council in accordance with the provisions of the Municipal Act, 2001, as amended. 7.2 The goal of the Newcastle Arena Board is to operate the Newcastle Memorial Arena. Committee members are ultimately responsible to the Municipality of Clarington Council and are bound by By-law 2008-037, appointing the Newcastle Arena Board. 7.3 The terms of reference states that the composition of the Board shall be comprised of nine persons, two of whom shall be members of Council. Municipality of Clarington Page 6 Report CLD -007-19 Current Situation 7.4 Currently, the Board has six members appointed. Therefore, the Committee may appoint one member to the Newcastle Arena Board. 7.5 We did not receive any applications in response to the advertisement. 8. Newcastle Village Community Hall Board Background 8.1 The purpose of the Board is to oversee and manage the operation of the Newcastle Village Community Hall. 8.2 The Board is comprised of five citizens, three appointed by Council and two Representatives elected by residents, and two Council Representatives. Current Situation 8.3 There were no applications put forward for consideration during the January 7, 2019 Joint Committees meeting. Therefore, the Committee may appoint three citizens to the Newcastle Village Community Hall Board. 8.4 In response to the advertisement, the following individuals have put forward an application for consideration: x Derek Dejong (See Note) x Sierd Dejong x Robert Malone Note: As per the Terms of Reference, "The 3 members shall be appointed by the Council from among the citizens of Newcastle Village". Therefore, Derek Dejong is not eligible to be appointed to the Newcastle Village Community Hall Board, as he is not a resident of Newcastle. Municipality of Clarington Page 7 Resort CLD -007-19 9. Samuel Wilmot Nature Area Management Advisory Committee Background 9.1 The Samuel Wilmot Nature Area Management Advisory Committee (SWNAMAC) is a group of volunteers appointed by the Municipality of Clarington to assist the Municipality and the Ministry of Natural Resources in managing the Samuel Wilmot Nature Area. The Committee is also dedicated to preserving and improving the condition of the Nature Area for the benefit of the wildlife that resides there and the enjoyment of the residents of Clarington. 9.2 The Committee consists of a minimum of eight citizens, three staff and one Council representative. Current Situation 9.3 Currently, the Board has seven members appointed. Therefore, the Committee may appoint one to three members to the SWNAMAC. 9.4 In response to the advertisement, the following individuals have put forward an application for consideration: x Tyson Brooks x Evan King 10. Tourism Advisory Committee Background 10.1 On December 10, 2018, Council approved the following resolution to constitute the Tourism Advisory Committee: That Report CAO -015-18 be received; That Council endorse the Terms of Reference for the Tourism Advisory Committee; That Staff advertise and recruit potential members to the Tourism Advisory Committee; That a Council representative be appointed to sit on the Tourism Advisory Committee; and Municipality of Clarington Page 8 Report CLD -007-19 That all interested parties listed in Report CAO -015-18 and any delegations be advised of Council's decision. 10.2 The role of the Tourism Advisory Committee is to provide advice, comments and recommendations to Council on tourism services, activities and initiatives to promote the Municipality. The committee will represent a variety of Tourism stakeholders and will work with staff to further tourism -focused strategic goals and initiatives as set out by Council. 10.3 The committee will be comprised of a total of nine voting members, one of whom will be a member of Council, a representative from Clarington Board of Trade (non-voting) and a staff liaison (non-voting). Current Situation 10.4 The Committee may appoint six members to the Tourism Advisory Committee. 10.5 In response to the advertisement, the following individuals have put forward an application for consideration: x Paulina Alamo x Fred Archibald x Kristyn Chambers x Amy Closter x Ann -Marie Harley x Evan King x Douglas Morgan x Petra Schwirtz x Erin Senior 11. Concurrence Not Applicable 12. Conclusion 12.1 It is recommended that the Committee consider the applications for appointments to the various boards and committees. Municipality of Clarington Resort CLD -007-19 13. Strategic Plan Application Not applicable. Submitted by: C: A,nrfe Geeentree, B.A., CMO, Municipal Clerk Page 9 Reviewed by: Andrew C. Allison, B. Comm, LL.B CAO Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 or sgray@clarington.net Attachments: Attachment 1 — Confidential Applications (Distributed Separately) The following is a list of the interested parties to be notified of Council's decision: All Applicants All Board/Committee Appointment Contacts