HomeMy WebLinkAboutCOD-044-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
July 30th, 2007
Report #: COD-044-07
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File#_
By-law #
Subject:
CO-OPERATIVE TENDER T-282-2007 SUPPLY AND DELIVERY OF
WINTER SAND
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-044-07 be received;
2. THAT C.D.R. Young's Aggregates Inc., Pontypool with a unit price of $6.25/per tonne for
Orono Yard, $6.60/per tonne for Hampton Yard and $6.70/per tonne for Depot #42 for
the first year of the agreement and meeting all terms, conditions and specifications of the
Co-operative Tender T-282-2007 be awarded the contract for the supply and delivery of
winter sand to the Municipality of Clarington for a one year term;
3. THAT pending satisfactory service and pricing, the contract be renewed for a second
and third one year term; and
4. THAT the funds required be drawn from the Department of Operations various current
operating accounts.
Submitted by:
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-
Reviewed by: () ~.::.- GJz....
Franklin Wu,
Chief Administrative Officer
Marie Marano, H.B.Sc., C.M.O.
Director of Corporate Services
Freder k Horvath, RDMR, RRFA,
Director of Operations
MM\JDB
REPORT NO.: COD-044-07
PAGE 2 OF 3
BACKGROUND AND COMMENT
The Regional Municipality of Durham, acted as the host agency for the calling of Co-operative
Tender #T-282-2007 for the supply and delivery of winter sand as required by the Regional
Municipality of Durham, the Cities of Oshawa and Pickering, the Town of Whitby, the Township
of Scugog and the Municipality of Clarington. Four (4) bids were received and tabulated as per
the attached bid summary marked Schedule "A". The pricing is firm for the first year and may
be extended for up to two additional one year terms subject to satisfactory pricing and service.
After review and analysis of the bids by Purchasing and Operations staff, it was mutually agreed
that the lower bidder, C.D.R. Young's Aggregates Inc., Pontypool, Ontario, be recommended for
the contract to supply and deliver winter sand to the Municipality of Clarington. It is further
recommended that pending satisfactory service and pricing the contract be extended for up to
two additional one year terms.
The unit prices represent an approximate 0.46% decrease for Orono, 0.9% increase for Hampton
and 5.2% decrease for Depot 42 over product delivered in 2006 and the estimated annual value of
the proposed 2007 contract is $155,300.00 plus taxes.
The required funds will be drawn from the respective years operating budget allocation for tires
from which there are adequate funds available.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
Cl&:-!lJgton
Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
CO-OPERATIVE TENDER T -282-2007 SUPPLY AND DELIVERY OF
WINTER SAND
BIDDER ORONO YARD HAMPTON DEPOT
Price/tonne YARD #42
Price/tonne PricelTonne
10,000 Tonnes 10,000 Tonnes 4000 Tonnes
C.D.R.Young's Aggregates Inc. $6.25 $6.60 $6.70
Pontypool, ON
LaFarge Canada Inc.
Stouffville, ON $6.29 $6.60 $6.90
Brock Aggregates Inc.
Concord, ON $10.25 $10.25 $10.75