HomeMy WebLinkAboutJoint Report to Council 2019-01-07Clarftwn
Joint Committees Report to Council
Report to Council Meeting of January 14, 2019
Subject: Joint General Government and Planning and Development Committees
Meeting of Monday, January 7, 2019
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Ganaraska Region Conservation Authority
dated November 29, 2018
(b)
8.2
Minutes of the Clarington Diversity Advisory Committee dated
September 26, 2018
(c)
8.3
Minutes of the Newcastle Business Improvement Authority
dated December 13, 2018
(d)
9.6
Marc Dupuis, Mayor, Municipality of Mattice-Val Cote,
Regarding Paragraph 4 of the Declaration of Office
(e)
PSD -004-19
Environmental Stewardship, 2018 Annual Report
(f)
PSD -006-19
Heritage Incentive Grant, Annual Report for 2018
(g)
OPD -001-19
Update on the Replacement of Emerald Ash Borer (EAB)
Infected Trees
(h) ESD -001-1 Emergency Services Activity Report - Q3 2018
2. Correspondence from Michael Angemeer, President and CEO,
Veridian, Regarding Director Re -Appointments
That the process for the appointment of Clarington's citizen Directors for Veridian
proceed; and
That the appointments be completed no later than March 31, 2019.
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Cjarftwn Joint Committees Report to Council
3• Matters Relating to a Durham York Energy Centre Ambient Air
Monitoring Station 2018 Exceedance of Dioxins and Furans
That Report PSD -001-19 be received;
That the questions outlined in Wendy Bracken's delegation of January 7, 2019, be
referred to the Ministry of Environment and to the Region of Durham for follow-up;
and
That, pending receipt of written responses from the Region and the Ministry,
representatives from the Ministry and the Region be invited to make a presentation
to a General Government Committee meeting.
4• Michelle Roth — Request to Extend the Use of Temporary Living
Quarters at 9209 Grasshopper Park Road
That the request from Michelle Roth to extend the use of temporary living quarters
at 9209 Grasshopper Park Road, for a six month period, be approved, subject to
signing a further Letter of Undertaking.
5• Colleen Goodchild, Manager, Policy Planning & Special Studies, The
Regional Municipality of Durham — Regarding Nominations to the
Durham Agricultural Advisory Committee and Durham Environmental
Advisory Committee
That, in accordance with the voting process outlined in the Council Appointments to
Boards and Committees Policy, Jay Cuthbertson be nominated to the Durham
Environmental Advisory Committee for a term ending December 31, 2022 or until a
successor is appointed.
6• Christopher Norris, Manager, Customer Experience, Durham Region
Transit Commission, Regarding Nomination to the Durham Region
Transit Advisory Committee
That, in accordance with the voting process outlined in the Council Appointments to
Boards and Committees Policy, Richard Claxton -Oldfield be nominated to the
Durham Region Transit Advisory Committee for a term ending December 31, 2022
or until a successor is appointed.
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Cjarftwn Joint Committees Report to Council
7• 2018 Results and Seasonal Sidewalk Patios Program Application,
Guidelines and Approval Procedures
That Report PSD -002-19 be received;
That the Application for Seasonal Sidewalk Patios on municipal property,
Attachment 1 to Report PSD -002-19, be approved;
That, subject to the provisions outlined in the application and Boulevard By-law
2013-066, the Director of Engineering Services and the Director of Planning
Services review, circulate for comment, and approve the site plans for seasonal
sidewalk patios;
That exceptions to the Traffic and Parking Bylaw 2014-059, Section 20(1) Retail
Sales be granted for the sidewalk patio locations;
That Council approve allocating $7500 from the Orono CIP 2018 grants to be used
to provide an incentive should a restaurant in Orono wish to apply for an on -street
outdoor patio;
That Council authorize staff to take all necessary actions to assist with the
implementation for outdoor patios in future summer seasons; and
That all interested parties and any delegations be advised of Council's decision.
8- Community Improvement Annual Report for 2018
That Report PSD -003-19 be received for information; and
That all interested parties listed in Report PSD -003-19 and any delegations be
advised of this information report.
9• Appointments to Various Boards & Committees — 2019-2022
That Report CLD -001-19 be received;
That Section 8 of the Terms of Reference for the Clarington Accessibility Advisory
Committee be waived in order to allow Shea -Lea Latchford to be appointed, for a
third term;
That Section 3 of the Terms of Reference for the Agricultural Advisory Committee
be waived in order to allow the appointment of an additional non -farmer applicant;
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Joint Committees Report to Council
That the following citizen and Council appointments, as determined in accordance
with the Appointment to Boards and Committees Policy, be approved for a term
ending December 31, 2022 or until a successor is appointed, unless otherwise
stated;
That the Municipal Clerk's Department be authorized to advertise for any remaining
vacancies; and
That all interested parties listed in Report CLD -001-19 and any delegations be
advised of Council's decision.
a• Accessibility Advisory Committee
Pinder DaSilva
Sylvia Jaspers-Fayer
Deb Kalogris
Shea -Lea Latchford
Marina Ross
Tim VanLeevwen
Councillor Jones
b• Agricultural Advisory Committee
Tom Barrie
Eric Bowman
John Cartwright
Donald Rickard
Harri Sukhu
Councillor Zwart
C. Committee of Adjustment
John Bate
Dave Eastman
Glynn Green
Shelley Pohjola
Todd Taylor
Gord Wallace
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d• Ganaraska Forest Recreational User Committee
Anthony Wood
e• Heritage Committee
Steven Conway
Robert Malone
Victor Suppan
Peter Vogel
Katharine Warren
Councillor Hooper
f• Energy from Waste - Waste Management Advisory Committee
Two Year Term (to December 31, 2020)
Wendy Bracken
Kerry Meydam
Harri Sukhu
9• Livestock Valuers
Milton Dakin
Brad Found
h• Museums and Archives Board
Rick McEachern
Stephen Middleton
Marilyn Morawetz
Suzanne Reiner
Marina Ross
Mayor Foster
Councillor Anderson
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i• Newcastle Arena Board
Dave Bouma
Peter Kennedy
Shea -Lea Latchford
Gary Oliver
Todd Taylor
Sue White
Joint Committees Report to Council
Councillor Anderson
Councillor Zwart
j• Newcastle Village Community Hall Board
Councillor Anderson
Councillor Zwart
k• Property Standards Committee
Steven Cooke
Dave Eastman
Glynn Green
Shelley Pohjola
Harri Sukhu
Anthony Wood
1• Public Library Board
Steven Cooke
Terri Gray
Judy Hagerman
Chris Hinbest
Justin MacLean
Laila Shafi
Connor Visser
Councillor Hooper
Councillor Neal
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m• Samuel Wilmot Nature Area Management Advisory Committee
Leo Blindenbach
Thomas Hossie
Rob McArthur
Kate Potter
Brian Reid
Patrick Robert Bothwell
Meaghan Vandenbrink
Councillor Traill
n• Durham Active Transportation Committee
Constance Gray
Councillor Anderson
0• Solina Hall Board
Councillor Jones
Councillor Neal
p• Tyrone Hall Board
Councillor Traill
q• Clarington Task Force on Affordable Housing
Wendy Partner
r• Clarington Active Transportation Committee
Councillor Jones
S• Bethesda House
Councillor Anderson
t• Bowmanville BIA
Councillor Hooper
u• Bowmanville CIP
Councillor Hooper
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V. Bowmanville Santa Claus Parade Committee
Councillor Hooper
W.. Newcastle BIA
Councillor Anderson
X. Newcastle Village CIP
Councillor Anderson
Y. Orono BIA
Councillor Zwart
Z. Orono CIP
Councillor Zwart
aa. St. Marys Cement Community Relations Committee
Councillor Neal
bb. Visual Arts Centre
Councillor Traill
10. Clarington Heritage Committee —Terms of Reference
Whereas the Clarington Heritage Committee is of the opinion that the Committee
would benefit from the addition of a member representing the local branch of the
Architectural Conservancy of Ontario;
And whereas Section 2 of By-law 2006-079, governing the Clarington Heritage
Committee and appointments to the Committee, states that the Terms of Reference
for the Clarington Heritage Committee may be amended from time to time by
Council resolution;
And whereas Clarington Council agrees with the recommendation of the Clarington
Heritage Committee to amend the Terms of Reference; and
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Joint Committees Report to Council
Now therefore be it resolved that the Clarington Heritage Committee Terms of
Reference, as approved on April 10, 2006 as part of Report PSD -039-06, be
amended to add the following to Section 4.2:
"A representative from the local branch of the Architectural Conservancy of
Ontario (ACO)."
11. Discontinuance of Abandoned Cemeteries Board
That Report CLD -002-19 be received;
That the Clarington Abandoned Cemeteries Board be disbanded;
That the existing members of the Clarington Abandoned Cemeteries Board be
thanked for their work on the Committee; and
That all interested parties listed in Report CLD -002-19 and any delegations be
advised of Council's decision.
12. Temporary Borrowing By-law for 2019
That Report FND-001-19 be received; and
That the By-law attached to Report FND-001-19 be approved.
13. Fulfilling a Role of the Strategic Initiatives Officer
That staff be directed to forthwith fill on a contract basis the role of strategic
corporative initiatives officer, reporting to the CAO, and with the contract to be
approved by Council; and
That the purchasing By-law be amended to require the approval by Council for the
hiring of external consultants, except where the same are required by law.
14. 2018 Municipal Elections Accessibility Report
That Report CLD -020-18 be received for information;
That a copy of Report CLD -020-18 be placed on the Municipal website; and
That a copy of Report CLD -020-18 be forwarded to Elections Ontario, Elections
Canada, and the Ministry of Municipal Affairs and Housing.
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