HomeMy WebLinkAbout2019-01-14 MinutesCouncil
Minutes
January 14, 2019
- 1 -
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Minutes of a regular meeting of Council held on January 14, 2019, at 7:00 PM, in the
Council Chambers.
Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, R. Albright, C. Carr, J. Caruana until 9:50 PM,
F. Horvath until 9:50 PM, F. Langmaid, M. Marano until 9:50 PM,
R. Maciver, G. Weir until 9:50 PM, A. Greentree, M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 7:00 PM.
2 Moment of Reflection
Councillor Jones led the meeting in a moment of reflection.
3 Declaration of Interest
There were no disclosures of interest stated at this meeting.
4 Announcements
Members of Council announced upcoming community events and matters of community
interest.
5 Adoption of Minutes of Previous Meeting
Resolution #C-001-19
Moved by Councillor Traill seconded by Councillor Zwart
That the minutes of the regular meeting of the Council held on December 17, 2018, be
approved.
Carried
Council
Minutes
January 14, 2019
- 2 -
6 Presentations
6.1 Rose Rockbrune, Board Member and Brad Carter, Acting Manager of
Strategic Planning, Durham Regional Police Service Board, Regarding the
Durham Regional Police Service 2020-2022 Strategic Business Plan
Rose Rockbrune, Board Member and Brad Carter, Acting Manager of Strategic
Planning, Durham Regional Police Service Board were present regarding the Durham
Regional Police Service 2020-2022 Strategic Business Plan. They made a verbal
presentation to accompany an electronic presentation. Mr. Carter explained that the
Region of Durham is a safe community in comparison to other larger municipalities in
Ontario. He noted that the public consultation will assist in establishing objectives and
performance measures for the Strategic Plan. Mr. Carter provided an overview of the
public consultation which included an online survey at www.drps.ca, attending public
events, meetings with stakeholders and attending the Municipalities in the Region of
Durham. Mr. Carter concluded by asking Members of Council what their priorities are
and if they have any questions or input for the Strategic Business Plan. Mr. Carter and
Ms. Rockbrune answered questions from members of Council. Concerns raised by
Members of Council included: road safety, speeding, cannabis, mental health, and
human trafficking.
Suspend the Rules
Resolution #C-002-19
Moved by Councillor Neal, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Council to ask
questions of Ms. Rockbrune and Mr. Carter, a second time.
Carried
Resolution #C-003-19
Moved by Councillor Anderson, seconded by Councillor Hooper
That the presentation of Rose Rockbrune, Board Member and Brad Carter, Acting
Manager of Strategic Planning, Durham Regional Police Service Board regarding the
Durham Regional Police Service 2020 2022 Strategic Business Plan, be received with
thanks; and
That Members of Council, Staff, and residents be encouraged to complete the online
survey.
Carried
Council
Minutes
January 14, 2019
- 3 -
6.2 George Rocoski, Chair, Energy From Waste-Waste Management Advisory
Committee, Regarding the Energy From Waste – Waste Management
Advisory Committee Annual Update
George Rocoski, Chair, Energy From Waste-Waste Management Advisory Committee
was present regarding the Energy From Waste - Waste Management Advisory
Committee Annual Update. He made a verbal presentation to accompany an electronic
presentation. Mr. Rocoski reviewed the current Committee members and provided an
update on the current Committee. He noted that typically the Committee meets four
times per year and he reviewed the topics discussed at the three meetings held in 2018.
Mr. Rocoski reviewed the 2018 Events including compost give-away, waste and
electronics collection, and hazardous waste collection. He noted there was discussion
at the last meeting regarding the next term of the Committee and reviewed the 2019
anticipated areas of interest for the Committee. Mr. Rocoski answered questions from
the Members of Council.
Resolution #C-004-19
Moved by Councillor Neal, seconded by Councillor Jones
That the presentation from George Rocoski, Chair, Energy From Waste-Waste
Management Advisory Committee regarding the Energy From Waste - Waste
Management Advisory Committee Annual Update, be received with thanks.
Carried
7 Delegations
There are no Delegations scheduled for this meeting.
8 Communications – Receive for Information
There were no communications to be received for information.
9 Communications – Direction
9.1 Rudy Kraayvanger regarding Report PSD-005-19, Option to Opt-out of
Private Cannabis Retail Stores
9.2 Laurie Cook regarding Report PSD-005-19, Option to Opt-out of Private
Cannabis Retail Stores
9.3 Dave Quantrill regarding Report PSD-005-19, Option to Opt-out of Private
Cannabis Retail Store
Council
Minutes
January 14, 2019
- 4 -
9.4 Rona Rigotti regarding Report PSD-005-19, Option to Opt-out of Private
Cannabis Retail Stores
Resolution #C-005-19
Moved by Councillor Jones, seconded by Councillor Hooper
That Correspondence Items 9.1 to 9.4, regarding Report PSD-005-19, Option to Opt-out
of Private Cannabis Retail Stores, be referred to the consideration of Report
PSD-005-19 (Agenda Item 13.2).
Carried
10 Committee Reports
10.1 Agricultural
Advisory
Committee
Minutes
Minutes of the Agricultural Advisory Committee dated
December 13, 2018
10.2 Heritage
Committee Minutes of the Clarington Heritage Committee dated
November 20, 2018
Resolution #C-006-19
Moved by Councillor Zwart, seconded by Councillor Traill
That Advisory Committee Report Items 10.1.1 and 10.1.2, be approved.
Carried
10.2 Joint General Government and Planning and Development Committees
Report of January 7, 2019
Resolution #C-007-19
Moved by Councillor Neal, seconded by Councillor Traill
That the recommendations contained in the Joint General Government and Planning
and Development Committees Report of January 7, 2019, be approved, on consent,
with the exception of items #13, #2 and #9b, and #9h.
Carried
Item 2 – Correspondence from Michael Angemeer, President and CEO, Veridian,
Regarding Director Re-Appointments
Resolution #C-008-19
Moved by Councillor Neal, seconded by Councillor Traill
Council
Minutes
January 14, 2019
- 5 -
That the process detailed in the January 11, 2019 memorandum from the Solicitor and
Municipal Clerk be followed for Clarington’s nominees to Veridian Board and Veridian
Connections;
That the consultant retained by Veridian, to conduct interviews and prepare a findings
report, be requested to attend the February 25, 2019 Council meeting to present his/her
report in closed session;
That the appointments be completed no later than March 31, 2019; and
That all interested parties be advised of Council’s decision.
Carried
Item 13 – Fulfilling a Role of the Strategic Initiatives Officer
Resolution #C-009-19
Moved by Councillor Neal, seconded by Councillor Hooper
That the matter of Fulfilling a Role of the Strategic Initiatives Officer be referred to the
February 4, 2019 Council meeting.
Carried.
Items 9b & 9h – Report CLD-001-19 - Appointments to Various Boards &
Committees – 2019-2022
Resolution #C-010-19
Moved by Councillor Jones, seconded by Councillor Neal
That Council consider the applicants for appointments to the Agricultural Advisory
Committee and Museum and Archives Board, and that the vote be conducted to appoint
the citizen representatives in accordance to the Appointments to Boards and
Committees Policy.
Carried
Recess
Resolution #C-011-19
Moved by Councillor Jones, seconded by Councillor Neal
That Council recess for five minutes.
Carried
The meeting reconvened at 8:19 PM.
Council
Minutes
January 14, 2019
- 6 -
Items 9b & 9h– Report CLD-001-19 - Appointments to Various Boards &
Committees – 2019-2022 - Continued
Resolution #C-012-19
Moved by Councillor Jones, seconded by Councillor Neal
That the application from Jennifer Knox for appointment to the Clarington Agricultural
Committee be added to the list of applicants to be considered for appointment.
Carried
Agricultural Advisory Committee
The following individuals were appointed to the Agricultural Advisory Committee for a
term ending December 31, 2022 or until a successor is appointed:
Tom Barrie
Eric Bowman
John Cartwright
Jennifer Knox
Donald Rickard
Museums and Archives Board
The following individuals were appointed to the Museums and Archives Board for a term
ending December 31, 2022 or until a successor is appointed:
Stephen Middleton
Marilyn Morawetz
Suzanne Reiner
Marina Ross
Katherine Warren
11 Staff Reports
11.1 Confidential Report PSD-007-19 – Potential Property Acquisition
Alter the Agenda
Resolution #C-013-19
Moved by Councillor Neal seconded by Councillor Traill
That the Agenda be altered to consider Confidential Report PSD-007-19, Potential
Property Acquisition, later in the meeting.
Carried
Council
Minutes
January 14, 2019
- 7 -
12 Business Arising from Procedural Notice of Motion
None
13 Unfinished Business
13.1 Report CAO-001-19 - Update Regarding Municipal Climate Change Action
(Referred from the January 7, 2019 Joint General Government and Planning
and Development Committees Meeting)
Resolution #C-014-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report CAO-001-19 be received for information.
Lost on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Neal X
Councillor Traill X
Councillor Zwart X
Councillor Anderson X
Councillor Hooper X
Councillor Jones X
Mayor Foster X
Resolution #C-015-19
Moved by Councillor Hooper, seconded by Councillor Zwart
That Report CAO-001-19 be received;
That pre-budget approval of the Municipality's financial contribution in 2019 of $33,748
for the hiring of a Climate Change Coordinator be approved with $15,000 of funding
from the Municipal Government Enterprise Reserve Fund and $18,748 of funding from
the 2019 tax levy;
That pre-budget approval for the Municipality's financial contribution in 2020 of $35,419
for the hiring of a Climate Change Coordinator be approved with funding from the 2020
tax levy;
That the Mayor and Clerk be authorized to execute the necessary agreements with the
Federation of Canadian Municipalities; and
Council
Minutes
January 14, 2019
- 8 -
That all interested parties listed in Report CAO-001-19 and any delegations be advised
of Council's decision by the Department.
Carried on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Neal X
Councillor Traill X
Councillor Zwart X
Councillor Anderson X
Councillor Hooper X
Councillor Jones X
Mayor Foster X
13.2 Report PSD-005-19 - Option to Opt-out of Private Cannabis Retail Stores
(Referred from the January 7, 2019 Joint General Government and Planning
and Development Committees Meeting)
Resolution #C-016-19
Moved by Councillor Traill, seconded by Councillor Zwart
That Report PSD-005-19 be received;
That the Municipality of Clarington advise the AGCO that it opts-in to allow retail sales
of recreational cannabis within the Municipality of Clarington; and
That Staff be directed to draft a Municipal Cannabis Retail Policy Statement for
Council’s consideration for consideration at the March 11, 2019 Planning and
Development Committee Meeting; and
That the Region of Durham be advised of the Municipality of Clarington’s decision with
respect to the retail sales of recreational cannabis.
Carried Later in the Meeting
(See following motions)
Suspend the Rules
Resolution #C-017-19
Moved by Councillor Anderson, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Council to speak to the
matter of the foregoing Resolution #C-016-19 a second time.
Carried
Council
Minutes
January 14, 2019
- 9 -
The foregoing Resolution #C-016-19 was then carried on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Traill X
Councillor Zwart X
Councillor Anderson X
Councillor Hooper X
Councillor Jones X
Councillor Neal X
Mayor Foster X
Recess
Resolution #C-018-19
Moved by Councillor Neal, seconded by Councillor Traill
That Council recess for five minutes.
Carried
The meeting reconvened at 9:05 PM.
13.3 Report COD-001-19 - Health Benefit Program Renewal & ASO Considerations
(Referred from the January 7, 2019 Joint General Government and Planning
and Development Committees Meeting)
Resolution #C-019-19
Moved by Councillor Neal, seconded by Councillor Traill
That Report COD-001-19 be received;
That the presentation by DJ Nascimento from Mosey & Mosey Benefit Plan Consultants
outlining the Health Benefit Program renewal and ASO consideration, be received with
thanks;
That the recommendation by Mosey & Mosey to remain under the Insured Funded
Arrangement (also referred to as non-refunded accounted arrangement) with Sun Life
be approved until October 31, 2019 as outlined in the presentation and executive
summary;
That the Director of Corporate Services be authorized to sign the appointment letter with
Mosey & Mosey to renew the Benefit Program with Sun Life through the Local Authority
Services (LAS) under either option of Insured Funded or ASO, as decided by Council
provided that Mosey and Mosey shall certify that they are not receiving a retention
bonus or retention payment from Sun Life;
Council
Minutes
January 14, 2019
- 10 -
That DJ Nascimento of Mosey & Mosey be advised of Council decision; and
That Staff report back to General Government Committee as soon as possible after
September, 2019 on options for renewal, including ASO.
Carried
13.4 Report CLD-005-19 - Response to Questions regarding Internet/Telephone
Voting Methods of Election (Referred from the January 7, 2019 Joint General
Government and Planning and Development Committees Meeting)
Resolution #C-020-19
Moved by Councillor Traill, seconded by Councillor Jones
That Report CLD-005-19 be received;
That the Council of the Municipality of Clarington endorse Internet and Telephone
Voting for Advance Polls and Voting Day as the preferred method of voting for the
Municipality of Clarington, beginning with the 2022 Municipal Elections; and
That Attachment 1 to Report CLD-005-19, the draft by-law to authorize the use of
internet and telephone voting, and to repeal By-law 2013-038 (which authorizes the use
of vote tabulators, special ballots, and accessible equipment for Municipal Elections), be
approved.
Carried on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Neal X
Councillor Traill X
Councillor Zwart X
Councillor Anderson X
Councillor Hooper X
Councillor Jones X
Mayor Foster X
Council
Minutes
January 14, 2019
- 11 -
13.5 Memo regarding Correspondence Item 9.3 regarding Newcastle BIA request
for Reserve Funds (Referred from the January 7, 2019 Joint General
Government and Planning and Development Committees Meeting)
Resolution #C-021-19
Moved by Councillor Zwart, seconded by Councillor Anderson
Whereas The Newcastle BIA has requested funds via letter dated December 20, 2018
for funding of over-the street banners from the Newcastle BIA Reserve Fund
established with monies received from the “Bowmanville West End Development”; and
Whereas Council considers it appropriate to cover the $10,000 request for banners; and
Whereas the banner poles on which these banners will be installed were requested by
the Newcastle BIA as part of the streetscape work for which they agreed to pay;
Now therefore be it resolved that Council approves the request of $28,454.84 from the
Newcastle BIA Reserve Fund with $10,000 going to the Newcastle BIA and remainder
going to Engineering for the works they have had carried out, under Capital Project,
Newcastle Streetscaping Improvements 110-32-338-83436.
Carried
14 By-laws
Resolution #C-023-19
Moved by Councillor Hooper, seconded by Councillor Anderson
That leave be granted to introduce By-laws 2019-001 to 2019-003
14.1 2019-001 Being a By-law to exempt a certain portion of Registered Plan 40M-2615
from Part Lot Control
14.2 2019-002 Being a by-law to authorize the borrowing of $15,000,000 to meet, until the
taxes are collected, the current expenditures of the Municipality for the year
2019 (Item 12 of Joint General Government and Development Committees
Report)
14.3 2019-003 Being a By-law to Authorize the Use of Internet Voting Equipment at
Municipal Elections (Unfinished Business Item 13.5 Report CLD-005-19)
That the said by-laws be approved.
Carried Later in the Meeting
(See following motions)
Council
Minutes
January 14, 2019
- 12 -
Recess
Resolution #C-022-19
Moved by Councillor Neal, seconded by Councillor Traill
That Council recess for five minutes.
Carried
The meeting reconvened at 9:50 PM.
The foregoing Resolution #C-023-19 was then put to a vote and carried.
15 Procedural Notices of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
11.1 Confidential Report PSD-007-19 – Potential Property Acquisition
Closed Session
Resolution #C-024-19
Moved by Councillor Neal, seconded by Councillor Traill
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a proposed or pending acquisition or
disposition of land by the municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 9:57 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
Closed Session
Resolution #C-025-19
Moved by Councillor Neal, seconded by Councillor Jones
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a proposed or pending acquisition or
disposition of land by the municipality or local board.
Carried
Council
Minutes
January 14, 2019
- 13 -
Rise and Report
The meeting resumed in open session at 10:07 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
Resolution #C-026-19
Moved by Councillor Traill, seconded by Councillor Hooper
That Report PSD-007-19 be received;
That Council ratify the Offer to Purchase to Chris and Shona Townsend in the amount
of $500,000 for the property identified as 67 West Beach Road, Bowmanville, Ontario;
That the funds for the purchase of the property and any associated costs, be charged to
the Land Acquisition Account 110-50-130-85002-7401;
That Mayor and the Clerk, be authorized to execute the Agreements to acquire the
property; and
That Staff be directed to take all necessary actions to complete the transaction.
Carried on the following recorded vote:
Council Member Yes No Declaration of
Interest
Absent
Councillor Neal X
Councillor Traill X
Councillor Zwart X
Councillor Anderson X
Councillor Hooper X
Councillor Jones X
Mayor Foster X
16 Other Business
None