HomeMy WebLinkAbout2018-11-13 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarington
Minutes ofMeetinz — Tuesday November 13, 2018
(Not vet approved by committee)
In Attendance — Gord Lee, Chair Bryan Wiltshire, Arena Manager
Gary Oliver, Susan White, Carol Little, Councillor Partner, Councillor Woo
Regrets: Shea -Lea Latchford, Peter Kennedy
1. Adoption of Minutes Motion # 18 — 019 was proposed: THAT: The minutes of
September 11, 2018 are accepted as presented.
Moved by: Carol Little
CARRIED
Seconded by: Susan White
2. Arena Manager's Report — Copies of the minutes from the Community
Operations Meeting of February 28, 2018 that Bryan attended were provided to
our members. Bryan had just received them from the municipality. Fully
discussed by our board members, there were a number of items listed in the
minutes that had not been followed up on by the municipality. Primarily, items 1-
3, 1-4, 1-12 in Workplace Inspection Program. Item # 2-1 in Capital Budget
Report had not been received from municipality and item 3-6 Fire Drill had not
been conducted by our staff.
Snow plowing contracts from Sunnyside Acres, Jeff Stapleton and Foss
Maintenance, Troy Foster had been received and were in place for the winter
season of 2018-19 — November to March. (Parking Lot by Sunnyside priced at
$130.00 per plow, sanding and/or salting at our request only, at $100.00 per
application. Sidewalks to be cleared by Foss Maintenance at $525.00 for the
season. Both plowing contracts are subject to H.S.T.
Operations Policy Directive was discussed and referred to a future meeting.
Copies will be provided to our new board members when the next committee is
formed in early 2019.
(2)
Gary Oliver brought up the concern of additional lighting being required in the
south-east corner of the parking lot. Concerns for the neighborhood houses in that
area was also discussed. Additional lighting may be an irritation to residents
behind the fence. Bryan will follow-up with the municipality to try and rectify
the situation, without annoying our neighbors.
Susan White provided a sample form for discussion regarding a more efficient
means for our arena manager to report back to the board members. Bryan will
implement it over the next few meetings to see how it works.
3. Financial Report: An income statement for Y.T.D. October 31, 2018 was
provided. Revenue comparison to October of 2017 was off by $7,678.00.
November/December 2018 should bring our sales forecast back on target.
October accounts receivables were at $56,000.00 of which 87% were current.
4. Next Meeting — No meeting will take place in December. A Christmas gathering
of members and spouse/partners will take place on December 11th. location to be
determined.
5. Adiournment Motion # 18 — 020 was proposed: THAT: This meeting is
adjourned
Moved by: Councillor Partner Seconded by: Peter Kennedy
CARRIED