HomeMy WebLinkAbout2018-09-13 MinutesNewcastle BIA MINUTES September 13, 2018
www.villageofnewcastle.ca
Attendance: Valentine Lovekin, Marni Lewis, Donna Wood, Janeen Calder, Theresa
Vanhavebeke, Leslie Ray, Helen Vatandoust, Lina Schmal, Tracy Yates
Regrets: Greg Lewis, Karen Bastas
1. Attendance taken.
2. Meeting called to order at 9:00 a.m.
3. Approval of July Minutes:
Motion to accept: Leslie Ray Seconded: Helen Vatandoust
4. Business Arising from Minutes:
n/a
5. Council Report - Wendy Partner
n/a
6. President's Report: n/a
7. Treasurer's Report:
As of August 31, 2018 the balance is $17,300. The budget will allow for $1000 to go
towards the Town Hall Lighting. The light installation cost will come out of the West
end money.
8. Committee Reports:
Safety & Decor:
Sheard Display's quote for 21 new wreaths is $3700 plus tax. This includes replacing
all the bulbs with new brighter LED bulbs and adding more to each wreath. It was
decided that we would not go ahead with changes to the wreaths this year.
Theresa motioned that we condense the wreaths to be hung between Beaver St. and
Baldwin St. and look into getting new hanging decor for the East end. Seconded by
Leslie Ray. Passed
Advertising:
Our likes on Facebook continue to go up. We are at 1180 like. Top 3 trending posts
this month were the Squirrel getting ready for the weekend, the Mayors Post, Hospice
information, Picture from the Snug's patio. Top searches on the Website this month
were Harvest Festival info, Lovekin Law Firm, The Refinery Salon and Barber, Coin
Laundry.
The BIA will be putting a centre ad in November's Village Voice highlighting
"Christmas in the Village" - including the Santa Breakfast, Town Hall Lighting, Santa
Parade, Festival of Trees events.
Special Events:
a) Harvest Festival- 50 vendors have been confirmed for the event. LOTS of
children activities. Clarington This Week will be doing a story on the Harvest
Festival watch for that in the next couple of weeks.
b) Town Hall Lighting - Janeen has got a quote from a company to come and install
the lights, maintain them, store them and take them down for $3670 plus tax.
They received verbal confirmation that they can close the street on November
16th at 5pm-8pm.
Janeen motioned to spend $3260 plus tax to hire a company to install the lights
on the Town Hall on a trail basis. Seconded by Theresa Vanhaverbeke. Passed.
The Boy Scouts will hang the garland on the poles at the Town Hall when they do
the downtown core.
The Hall Board is aware of this event and on board with it.
c) Breakfast with Santa- November 24th going ahead. Ticket prices will go up this
year. The committee is looking into renting a backdrop to have behind Santa.
People will be able to take their own photos with Santa this year.
d) Watch for details on a Santa Clause Parade fundraising event, the Festival of
Trees from November 16 -December 16.
e) No Frills will be having a Bowmanville Hospital Foundation BBQ on October 20,
2018 from 10-4pm. Watch for details and go out and support our community.
9. CBOT: n/a
10. Chamber News: n/a
11. CIP:
n/a
12. New Business:
n/a
13. Next meeting, Thursday October 11, 2018 @ 9:OOam
14. Motion to adjourn meeting by Valentine Lovekin, seconded by Tracey Yates