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HomeMy WebLinkAbout2019-01-07 Joint CommitteesClarington Joint Committees Minutes January 7, 2019 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the General Government Committee held on Monday, January 7, 2019 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill and Councillor M. Zwart Regrets: Councillor G. Anderson Staff Present: R. Albright, J. Caruana left the meeting at 12:00 PM, F. Langmaid, A. Greentree, F. Horvath, M. Marano, R. Maciver, C. Carr, G. Weir, J. Gallagher, S. Gray, S. Meredith arrived at the meeting at 1:00 PM 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Neal asked that a new business item, regarding fulfilling the role of the Strategic Initiatives Officer and amending the Purchasing By-law, be added to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #JC -001-19 Moved by Councillor Jones, seconded by Councillor Neal That the Agenda be adopted as presented, with the addition of the new business items regarding a Strategic Initiatives Officer and Amending the Purchasing By-law. Carried 4 Adoption of Minutes of Previous Meeting Resolution #JC -002-19 Moved by Councillor Neal, seconded by Councillor Hooper That the minutes of the meeting of the Joint General Government and Planning and Development Committees meeting held on December 10, 2018, be approved. Carried - 1 - Clartw-n Joint Committees Minutes January 7, 2019 5 Declaration of Interest There were no declarations of interest stated at this meeting. 6 Announcements Members of Committee announced upcoming community events and matters of community interest. 7 Delegations 7.1 Michael Angemeer, President and CEO, Veridian Corporation and Ron Clark, Aird & Berlis LLP, Regarding Unfinished Business Item 22.2, Director Re -Appointments Michael Angemeer, President and CEO, Veridian Corporation and Ron Clark, Aird & Berlis LLP, were present regarding Unfinished Business Item 22.2, Veridian Director Re -Appointments. Mr. Angemeer advised the Committee that he would be discussing the pre -merger closing and would be available to answer any questions. He explained that they have recently achieved Ontario Energy Board approval for the merger to close on April 1, 2019. Mr. Angemeer noted that, in anticipation of the merger, Veridian sent out a letter to the municipalities involved outlining the Directors' extensions into 2019 until the merger was complete to ensure continuity. He advised the Committee that he was available to answer any questions regarding pre -merger closing. Ron Clark, Aird & Berlis LLP, advised the Committee that the merger participation agreement was signed months ago but is subject to a number of conditions in order for the amalgamation to be complete. He explained that the amalgamation date is April 1, 2019 as it is the start of a new quarter. Mr. Clark noted that the merger participation agreement includes a Shareholders Agreement, and that it will not be in place until April 1, 2019. Mr. Clark explained that the Shareholders Agreement includes how directors are appointed to the Board. He advised the Committee that, as of April 1, 2019, the Mayor or designate is appointed, and four independent Directors will be recommended who have previously served on the Board. Mr. Clark noted that, following the creation of the initial Board, the requirements to appoint directors will be staggered every 2-3 years, by a nomination committee with a 2/3 majority vote. -2- Clartw-n Joint Committees Minutes January 7, 2019 7.2 Libby Racansky, Regarding Report CAO -001-19, Update Regarding Municipal Climate Change Action Libby Racansky was present, regarding Report CAO -001-19, Update Regarding Municipal Climate Change Action. Ms. Racansky would like the Committee to approve the hiring of a Climate Change Coordinator, to help mitigate the negative impacts of climate change. She would like the Committee to set climate change as a priority as it affects not only our health, safety and well-being but our financial and economic conditions. Ms. Racansky thanked the Inter -Departmental Climate Change Working Group and the CAO for their efforts to act upon climate change. She suggested that, if the Committee does not hire a Climate Change Coordinator, they consider updating the Clarington Tree By-law, establishing a new Environmental Committee, keeping the Greenbelt lands within the Provincial Plan and adding Climatology to the Municipality of Clarington's Strategic Plan. Ms. Racansky explained that Clarington's topography has changed and some areas are experiencing droughts or flooding. She advised the Committee that the Clarington Agricultural Advisory Committee invited Blackbird Ltd. to a meeting but they refused to discuss the problem. Ms. Racansky noted that mitigation of future removal of forested areas should be the first priority, and that immediate action is needed for climate change. She stated that negative climate change effects and improper development actions are causing the native species of vegetation to be replaced by the invasive ones that do not improve land conditions. Ms. Racansky noted that Bill 66 and exemptions to the Planning Act only contribute to the existing problem. She noted that there are undeveloped employment lands in Clarington and hopes that the Committee will accept only industries that do not affect our air, water and soil negatively. Ms. Racansky concluded by asking the Committee to do something to improve the Municipality of Clarington for the next generations and not to postpone any action on climate change. 7.3 Wendy Bracken, Regarding Report PSD -001-19, Matters Relating to a Durham York Energy Centre Ambient Air Monitoring Station 2018 Exceedance of Dioxins and Furans Wendy Bracken was present regarding Report PSD -001-19, Matters Relating to a Durham York Energy Centre (DYEC) Ambient Air Monitoring Station 2018 Exceedance of Dioxins and Furans. Ms. Bracken advised the Committee that she is concerned with the Ministry's response that DYEC was unlikely to be the major contributor to the elevated concentrations. She explained that the Ministry used wind direction rationale only stating that "during the monitoring period the predominant winds were from the southwest and west which places the Courtice monitoring station upwind of the DYEC", and the Ministry did not consider the wind speed/lack of wind when making conclusions that the DYEC was not likely the source. Ms. Bracken noted that dioxin/furan concentrations correlate with the distance from the incinerator and the closer to the incinerator, the higher the concentration. She displayed a map for the Committee outlining the dioxin/furan concentrations. Ms. Bracken advised the Committee that low mixing and light winds should be advantageous to determining sources of emissions and the two original questions need to be pursued with the Ministry with further -3- Clarington Joint Committees Minutes January 7, 2019 clarification. She also noted that the Ministry did not answer Clarington's third question regarding what the AMESA data show. Ms. Bracken explained that the AMESA data can show trends and the Ministry has not made it clear in their response if they have looked at the AMESA data over the period of the exceedances. She advised the Committee that Clarington needs to determine if the Ministry has reviewed the AMESA data at time of exceedance, if they are doing so on a regular basis, and who at the Ministry is reviewing the AMESA data. Suspend the Rules Resolution #JC -003-19 Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended to allow the delegation of Wendy Bracken to be extended for an additional two minutes. Carried Ms. Bracken mentioned that the Committee should ask for the Ministry's data validation review and toxicological assessment, as well as the signed assessments. She noted that further to dioxins and furans exceedances, major benzopyrene exceedances were also reported and, according to the Ambient Air Monitoring Report for Q2, the concentrations were 261 % above the MECP Criterion at the Courtice WPCP and 178% above at the Rundle Road station and 178% above at the Rundle Road station. She explained that benzopyrene and dioxin/furan emissions are produced by poor combustion and that they are not naturally occurring, they are manmade and extremely toxic. Ms. Bracken noted that the frequency of dioxin/furan ambient air monitoring is only done over a 24 hour period every 24 days, and we do not know what is happening the other 23 days. She requested that Clarington: x write the Ministry and ask for clarification and other supporting information highlighted above, x write the Region to: o request copies of the AMESA work plan and identification of the experts, including their credentials, who are working on the plan, o request a complete list of all start-ups, shut -downs the incinerator has made since June 2016 o post the above so that the public can have confidence that the AMESA monitoring is progressing and that the incinerator is operating properly. Clarington Joint Committees Minutes January 7, 2019 Alter the Agenda Resolution #JC -004-19 Moved by Councillor Neal, seconded by Councillor Traill That the Agenda be altered to consider Unfinished Business Item 22.2, Director Re -Appointments, Report CAO -001-19, Update Regarding Municipal Climate Change Action and Regarding Report PSD -001-19, Matters Relating to a Durham York Energy Centre Ambient Air Monitoring Station 2018 Exceedance of Dioxins and Furans, at this time. Carried Recess Resolution #JC -005-19 Moved by Councillor Traill, seconded by Councillor Neal That the Committee recess for 5 minutes. Carried The meeting reconvened at 10:41 AM with Mayor Foster in the Chair. 22.2 Correspondence from Michael Angemeer, President and CEO, Veridian, Regarding Director Re -Appointments [Tabled from the December 17, 2018 Council Meeting] Resolution #JC -006-19 Moved by Councillor Neal, seconded by Councillor Traill That the Correspondence from Michael Angemeer, President and CEO, Veridian, regarding Director Re -Appointments be lifted from the table. Carried -5- Clarington Joint Committees Minutes January 7, 2019 Resolution #JC -007-19 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow for the Committee to reconsider a decision of Council; and That the following motion be reconsidered: Resolution #C-334-18 That the call for nominations for the two community members for Veridian's Board be initiated. Carried Resolution #JC -008-19 Moved by Councillor Neal, seconded by Councillor Traill That the process for the appointment of Clarington's citizen Directors for Veridian proceed; and That the appointments be completed no later than March 31, 2019. Carried on the followina recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X 20.1 CAO -001-19 Update Regarding Municipal Climate Change Action Resolution #JC -009-19 Moved by Councillor Neal, seconded by Councillor Zwart That Report CAO -001-19, Update Regarding Municipal Climate Change Action, be referred to the 2019 Budget. Motion Withdrawn M Clarington Joint Committees Minutes January 7, 2019 Resolution #JC -010-19 Moved by Councillor Neal, seconded by Councillor Zwart That Report CAO -001-19, Update Regarding Municipal Climate Change Action, be referred to the January 14, 2019 Council meeting. Carried 11.1 PSD -001-19 Matters Relating to a Durham York Energy Centre Ambient Air Monitoring Station 2018 Exceedance of Dioxins and Furans Resolution #JC -011-19 Moved by Councillor Traill, seconded by Councillor Hooper That Report PSD -001-19 be received; That the questions outlined in Wendy Bracken's delegation of January 7, 2019, be referred to the Ministry of Environment and to the Region of Durham for follow-up; and That, pending receipt of written responses from the Region and the Ministry, representatives from the Ministry and the Region be invited to make a presentation to a General Government Committee meeting. Carried 8 Communications - Receive for Information 8.1 Minutes of the Ganaraska Region Conservation Authority dated November 29, 2018 8.2 Minutes of the Clarington Diversity Advisory Committee dated September 26, 2018 8.3 Minutes of the Newcastle Business Improvement Authority dated December 13, 2018 Resolution #JC -012-19 Moved by Councillor Hooper, seconded by Councillor Jones That the Communication Items 8.1 to 8.3 be received for information. Carried -7- Clarington Joint Committees Minutes January 7, 2019 9 Communications — Direction 9.1 Michelle Roth — Request to Extend the Use of Temporary Living Quarters at 9209 Grasshopper Park Road Resolution #JC -013-19 Moved by Councillor Hooper, seconded by Councillor Neal That the request from Michelle Roth to extend the use of temporary living quarters at 9209 Grasshopper Park Road, for a six month period, be approved, subject to signing a further Letter of Undertaking. Carried 9.2 Melissa Dorsey, Regarding Cannabis By-law Request for Shared Dwellings Resolution #JC -014-19 Moved by Councillor Neal, seconded by Councillor Jones That Communication Item 9.2, from Melissa Dorsey, regarding Cannabis By-law Request for Shared Dwellings, be referred to the Region of Durham staff. Carried 9.3 Valentine Lovekin, President and Karen Basta, Vice President, Newcastle Business Improvement Authority, Regarding a Request to Release Funds Resolution #JC -015-19 Moved by Councillor Zwart, seconded by Councillor Hooper That Communication Item 9.3, from Valentine Lovekin, President and Karen Basta, Vice President, Newcastle Business Improvement Authority, Regarding a Request to Release Funds, be referred to staff. Carried 9.4 Colleen Goodchild, Manager, Policy Planning & Special Studies, The Regional Municipality of Durham — Regarding Nominations to the Durham Agricultural Advisory Committee and Durham Environmental Advisory Committee Resolution #JC -016-19 Moved by Councillor Neal, seconded by Councillor Hooper That the Clarington citizen nomination to the Durham Agricultural Advisory Committee, be referred to the Clarington Agricultural Advisory Committee. Carried -8- Clarington Joint Committees Minutes January 7, 2019 Resolution #JC -017-19 Moved by Councillor Neal, seconded by Councillor Jones That the vote be conducted to nominate one citizen as the Municipality of Clarington's appointee to the Durham Environmental Advisory Committee for a term ending December 31, 2022 or until a successor is appointed, in accordance with the Appointments to Boards and Committees Policy. Carried Recess Resolution #JC -018-19 Moved by Councillor Traill, seconded by Councillor Zwart That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:13 AM with Mayor Foster in the Chair. The following nomination was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Durham Environmental Advisory Committee for a term ending December 31, 2022 or until a successor is appointed: Jay Cuthbertson 9.5 Christopher Norris, Manager, Customer Experience, Durham Region Transit Commission, Regarding Nomination to the Durham Region Transit Advisory Committee Resolution #JC -019-19 Moved by Councillor Neal, seconded by Councillor Jones That the vote be conducted to nominate one citizen as the Municipality of Clarington's appointee to the Durham Region Transit Advisory Committee for a term ending December 31, 2022 or until a successor is appointed, in accordance with the Appointments to Boards and Committees Policy. Carried The following nomination was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Durham Region Transit Advisory Committee for a term ending December 31, 2022 or until a successor is appointed: Richard Claxton -Oldfield Clar-ington Joint Committees Minutes January 7, 2019 9.6 Marc Dupuis, Mayor, Municipality of Mattice-Val Cote, Regarding Paragraph 4 of the Declaration of Office Resolution #JC -020-19 Moved by Councillor Traill, seconded by Councillor Zwart That the following resolution, regarding Paragraph 4 of the Declaration of Office, be endorsed by the Municipality of Clarington: Whereas the requirement for members of municipal Council to be faithful and to bear true allegiance to the Queen is considered by many to be outdated and representative of a different era, and; Whereas said requirement can go against or be contrary to an individual's culture, principles and beliefs, and; Whereas said requirement presents an obstacle for some individuals who would have otherwise been willing to run for Council and serve at the municipal level of government; Now therefore be it resolved that the Ministry of Municipal Affairs and Housing and its Minister modify the wording of paragraph four of the Declaration of Office to make it more inclusive and representative of the times, and; Be it further resolved that the Ministry consider replacing paragraph four of the Declaration of Office with the following wording: 1 will be faithful and bear true allegiance to my country, Canada, and to its three founding nations, and; Be it further resolved that a copy of this resolution be forwarded to the Ministry of Municipal Affairs and Housing, to the Premier of Ontario, Doug Ford, to our provincial and federal parliament representatives, Guy Bourgouin and Carol Hughes, and to all Ontario municipalities. Motion Lost Resolution #JC -021-19 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 9.6, be received for information. Carried -10- Clar-ington Joint Committees Minutes January 7, 2019 9.7 Joseph McKenna, Regarding the New Development on Bennett Road Resolution #JC -022-19 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 9.7, from Joseph McKenna, regarding the New Development on Bennett Road, be referred to staff to report back by memo. Carried 10 Presentations 10.1 DJ Nascimento, Account Executive, Mosey & Mosey, Regarding Report COD -001-19, Health Benefit Program Renewal & ASO Consideration DJ Nascimento, Account Executive, Mosey & Mosey, was present regarding Report COD -001-19, Health Benefit Program Renewal & ASO Consideration. Mr. Nascimento noted that he will be summarizing and highlighting points from the Executive Summary from included in Report COD -001-19. He advised the Committee that they have over 45 years of employee group benefit experience and represent over 200 municipalities across Ontario. Mr. Nascimento explained that the Municipality of Clarington granted them authority to request information from Sun Life, to undertake a review and act on the Municipality of Clarington's behalf to negotiate the February 2019 renewal. He highlighted the savings available to the Municipality of Clarington under Local Authority Services (LAS) Group Benefit Program. Mr. Nascimento advised the Committee that the LAS Program includes more than 30 participants and over $7 million in annual premiums. He recommended that the Municipality of Clarington accept the savings offer and retain the current funding arrangement, moving forward through a normal renewal process Mosey & Mosey will review other available funding arrangement such as Administrative Services Only (ASO). Councillor Neal chaired this portion of the meeting. 11 Planning Department 11.1 PSD -001-19 Matters Relating to a Durham York Energy Centre Ambient Air Monitoring Station 2018 Exceedance of Dioxins and Furans Report PSD -001-19, Matters Relating to a Durham York Energy Centre Ambient Air Monitoring Station 2018 Exceedance of Dioxins and Furans was considered earlier in the meeting. - 11 - Clarington Joint Committees Minutes January 7, 2019 11.2 PSD -002-19 2018 Results and Seasonal Sidewalk Patios Program Application, Guidelines and Approval Procedures Resolution #JC -023-19 Moved by Councillor Traill, seconded by Councillor Hooper That Report PSD -002-19 be received; That the Application for Seasonal Sidewalk Patios on municipal property, Attachment 1 to Report PSD -002-19, be approved; That, subject to the provisions outlined in the application and Boulevard By-law 2013-066, the Director of Engineering Services and the Director of Planning Services will review, circulate for comment, and approve the site plans for seasonal sidewalk patios; That exceptions to the Traffic and Parking Bylaw 2014-059, Section 20(1) Retail Sales be granted for the sidewalk patio locations; That Council approve allocating $7500 from the Orono CIP 2018 grants to be used to provide an incentive should a restaurant in Orono wish to apply for an on -street outdoor patio; That Council authorize staff to take all necessary actions to assist with the implementation for outdoor patios in future summer seasons; and That all interested parties and any delegations be advised of Council's decision. Carried 11.3 PSD -003-19 Community Improvement Annual Report for 2018 Resolution #JC -024-19 Moved by Mayor Foster, seconded by Councillor Hooper That Report PSD -003-19 be received for information; and That all interested parties listed in Report PSD -003-19 and any delegations be advised of this information report. Carried -12- Clarington Joint Committees Minutes January 7, 2019 11.4 PSD -004-19 Environmental Stewardship, 2018 Annual Report Resolution #JC -025-19 Moved by Mayor Foster, seconded by Councillor Jones That Report PSD -004-19 be received for information. Carried 11.5 PSD -005-19 Option to Opt -out of Private Cannabis Retail Stores Resolution #JC -026-19 Moved by Mayor Foster, seconded by Councillor Traill That Report PSD -005-19, Option to Opt -out of Private Cannabis Retail Stores, be referred to the January 14, 2019 Council meeting. Carried 11.6 PSD -006-19 Heritage Incentive Grant, Annual Report for 2018 Resolution #JC -027-19 Moved by Councillor Hooper, seconded by Mayor Foster That Report PSD -006-19 be received for information. Carried Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM with Councillor Hooper in the Chair. 12 Engineering Services Department No Reports for this section of the Agenda. -13- Clarington Joint Committees Minutes January 7, 2019 13 Operations Department 13.1 OPD -001-19 Update on the Replacement of Emerald Ash Borer (EAB) Infected Trees Resolution #JC -028-19 Moved by Councillor Traill, seconded by Mayor Foster That Report OPD -001-19 be received for information. Carried Councillor Zwart chaired this portion of the meeting. 14 Emergency and Fire Services Department 14.1 ESD -001-19 Emergency Services Activity Report - Q3 2018 Resolution #JC -029-19 Moved by Mayor Foster, seconded by Councillor Jones That Report ESD -001-19 be received for information. Carried 15 Community Services Department No Reports for this section of the Agenda. Councillor Jones chaired this portion of the meeting. 16 Municipal Clerk's Department 16.1 CLD -001-19 Appointments to Various Boards & Committees — 2019-2022 Resolution #JC -030-19 Moved by Councillor Neal, seconded by Councillor Traill That Report CLD -001-19 be received; That the Committee consider the applications for appointments to the various boards and committees, and that the vote be conducted to appoint the citizen and Council representatives to the various boards and committees, in accordance with the Appointment to Boards and Committees Policy; -14- Clarington- Joint Committees Minutes January 7, 2019 That the Municipal Clerk's Department be authorized to advertise for any remaining vacancies; and That all interested parties listed in Report CLD -001-19 and any delegations be advised of Council's decision. Carried Accessibility Advisory Committee Resolution #JC -031-19 Moved by Mayor Foster, seconded by Councillor Neal That, should Shea -Lea Latchford be appointed, Section 8 of the Terms of Reference for the Clarington Accessibility Advisory Committee be waived in order to allow the appointment of an applicant for a third term. Carried Resolution #JC -032-19 Moved by Councillor Neal, seconded by Councillor Hooper That the following individuals be appointed to the Accessibility Advisory Committee of Clarington for a term ending December 31, 2022 or until a successor is appointed: Pinder DaSilva Sylvia Jaspers-Fayer Deb Kalogris Shea -Lea Latchford Marina Ross Tim VanLeevwen Carried Resolution #JC -033-19 Moved by Councillor Neal, seconded by Councillor Hooper That Councillor Jones be appointed as the Council Representative to the Accessibility Advisory Committee for a term ending December 31, 2022 or until a successor is appointed. Carried Agricultural Advisory Committee Resolution #JC -034-19 Moved by Mayor Foster, seconded by Councillor Hooper -15- Clarington- Joint Committees Minutes January 7, 2019 That the following individuals be appointed to the Agricultural Advisory Committee of Clarington for a four year term ending December 31, 2022 or until a successor is appointed: Tom Barrie Eric Bowman John Cartwright Donald Rickard Hard Sukhu Resolution #JC -035-19 Moved by Councillor Neal, seconded by Councillor Traill That Section 3 of the Terms of Reference for the Agricultural Advisory Committee be waived in order to allow the appointment of an additional non -farmer applicant. Carried Resolution #JC -036-19 Moved by Councillor Traill, seconded by Councillor Neal That Councillor Zwart be nominated the Council Representative to the Agricultural Advisory Committee for a four year term ending December 31, 2022 or until a successor is appointed. Carried Resolution #JC -037-19 Moved by Mayor Foster, seconded by Councillor Hooper That Councillor Zwart be appointed as the Council Representative to the Agricultural Advisory Committee for a four year term ending December 31, 2022 or until a successor is appointed. Carried Committee of Adjustment The following individuals were appointed to the Committee of Adjustment for a term ending December 31, 2022 or until a successor is appointed: John Bate Dave Eastman Glynn Green Shelley Pohjola Todd Taylor Gord Wallace -16- Clarington Joint Committees Minutes January 7, 2019 Ganaraska Forest Recreational User Committee Resolution #JC -038-19 Moved by Councillor Hooper, seconded by Mayor Foster That Anthony Wood be appointed to the Ganaraska Forest Recreational User Committee for a term ending December 31, 2022 or until a successor is appointed. Carried Heritage Committee Resolution #JC -039-19 Moved by Mayor Foster, seconded by Councillor Zwart That the following individuals be appointed to the Heritage Committee of Clarington for a term ending December 31, 2022 or until a successor is appointed: Steven Conway Robert Malone Victor Suppan Peter Vogel Katharine Warren Carried Resolution #JC -040-19 Moved by Mayor Foster, seconded by Councillor Neal That Councillor Hooper be nominated as the Council Representative to the Heritage Committee for a term ending December 31, 2022 or until a successor is appointed. Carried Resolution #JC -041-19 Moved by Councillor Neal, seconded by Mayor Foster That Councillor Hooper be appointed as the Council Representative to the Heritage Committee for a term ending December 31, 2022 or until a successor is appointed. Carried -17- Clarington Joint Committees Minutes January 7, 2019 Clarington Heritage Committee — Terms of Reference Resolution #JC -042-19 Moved by Councillor Hooper, seconded by Mayor Foster Whereas the Clarington Heritage Committee is of the opinion that the Committee would benefit from the addition of a member representing the local branch of the Architectural Conservancy of Ontario; And whereas Section 2 of By-law 2006-079, governing the Clarington Heritage Committee and appointments to the Committee, states that the Terms of Reference for the Clarington Heritage Committee may be amended from time to time by Council resolution; And whereas Clarington Council agrees with the recommendation of the Clarington Heritage Committee to amend the Terms of Reference; and Now therefore be it resolved that the Clarington Heritage Committee Terms of Reference, as approved on April 10, 2006 as part of Report PSD -039-06, be amended to add the following to Section 4.2: "A representative from the local branch of the Architectural Conservancy of Ontario (ACO)." Carried Energy from Waste - Waste Management Advisory Committee Resolution #JC -043-19 Moved by Councillor Neal, seconded by Councillor Hooper That the following individuals be appointed to the Energy from Waste - Waste Management Advisory Committee of Clarington for a term ending December 31, 2020 or until a successor is appointed: Wendy Bracken Kerry Meydam Harri Sukhu Carried Clarii � Joint Committees Minutes January 7, 2019 Livestock Valuers Resolution #JC -044-19 Moved by Mayor Foster, seconded by Councillor Hooper That the following individuals be appointed D V the Livestock Valuers of Clarington for a term ending December 31, 2022 or until a successor is appointed: Milton Dakin Brad Found Carried Museums and Archives Board The following individuals were appointed to the Museums and Archives Board for a term ending December 31, 2022 or until a successor is appointed: Rick McEachern Stephen Middleton Marilyn Morawetz Suzanne Reiner Marina Ross Carried Resolution #JC -045-19 Moved by Councillor Neal, seconded by Councillor Traill That Mayor Foster and Councillor Anderson be appointed as the Council Representatives to the Museums and Archives Board for a term ending December 31, 2022 or until a successor is appointed. Carried -19- Clarington Joint Committees Minutes January 7, 2019 Newcastle Arena Board Resolution #JC -046-19 Moved by Mayor Foster, seconded by Councillor Hooper That the following individuals be appointed to the Newcastle Arena Board for a term ending December 31, 2022 or until a successor is appointed: Dave Bouma Peter Kennedy Shea -Lea Latchford Gary Oliver Todd Taylor Sue White That Councillor Anderson and Councillor Zwart be nominated as the Council Representatives to the Newcastle Arena Board of Clarington for a term ending December 31, 2022 or until a successor is appointed. Carried Newcastle Village Community Hall Board Resolution #JC -047-19 Moved by Councillor Neal, seconded by Mayor Foster That Councillor Anderson and Councillor Zwart be appointed as the Council Representatives to the Newcastle Hall Board of Clarington for a term ending December 31, 2022 or until a successor is appointed. Carried Property Standards Committee The following individuals were appointed to the Property Standards Committee for a term ending December 31, 2022 or until a successor is appointed: Steven Cooke Dave Eastman Glynn Green Shelley Pohjola Hard Sukhu Anthony Wood -20- Clarii � Joint Committees Minutes January 7, 2019 Public Library Board Resolution #JC -048-19 Moved by Mayor Foster, seconded by Councillor Traill That the following appointments be made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy to the Public Library Board of Clarington for a term ending December 31, 20122 or until a successor is appointed: Steven Cooke Terri Gray Judy Hagerman Chris Hinbest Justin MacLean Laila Shafi Connor Visser That Councillor Anderson and Councillor Hooper be nominated as the Council Representatives to the Public Library Board of Clarington for a term ending December 31, 2022 or until a successor is appointed. Carried Resolution #JC -049-19 Moved by Councillor Zwart, seconded by Councillor Neal That Councillor Neal be nominated as the Council Representatives to the Public Library Board of Clarington for a term ending December 31, 2022 or until a successor is appointed. Carried Councillor Hooper and Councillor Neal were appointed as the Council Representatives, in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy, to the Public Library Board of Clarington for a term ending December 31, 2022 or until a successor is appointed. -21 - Clarington Joint Committees Minutes January 7, 2019 Samuel Wilmot Nature Area Management Advisory Committee Resolution #JC -050-19 Moved by Councillor Hooper, seconded by Mayor Foster That the following individuals be appointed to the Samuel Wilmot Nature Area Management Advisory Committee of Clarington for a term ending December 31, 2022 or until a successor is appointed: Leo Blindenbach Thomas Hossie Rod McArthur Kate Potter Brian Reid Patrick Robert Bothwell Meaghan Vandenbrink That Councillor Traill be appointed as the Council Representative for the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2022 or until a successor is appointed. Carried Recess Resolution #JC -051-19 Moved by Mayor Foster, seconded by Councillor Neal That the Committee recess for 10 minutes. Carried The meeting reconvened at 2:20 PM with Councillor Jones in the Chair. Durham Active Transportation Committee The following nomination was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Durham Region Transit Advisory Committee for a term ending December 31, 2022 or until a successor is appointed: Constance Gray -22- Clarington Joint Committees Minutes January 7, 2019 Resolution #JC -052-19 Moved by Councillor Neal, seconded by Councillor Traill That Councillor Anderson be appointed as the Regional Councillor Representative for a term ending December 31, 2022 or until a successor is appointed. Carried Solina Hall Board Resolution #JC -053-19 Moved by Councillor Neal, seconded by Councillor Traill That Councillor Jones and Councillor Neal be appointed to the Solina Hall Board as the Council Representatives for a term ending December 31, 2022 or until a successor is appointed. Carried Tyrone Hall Board Resolution #JC -054-19 Moved by Councillor Traill, seconded by Councillor Neal That Councillor Traill be appointed as the Council Representatives be appointed to the Tyrone Hall Board for a term ending December 31, 2022 or until a successor is appointed. Carried Clarington Task Force on Affordable Housing Resolution #JC -055-19 Moved by Mayor Foster, seconded by Councillor Neal That Wendy Partner be appointed to the Clarington Task Force on Affordable Housing. Carried -23- Clar-ington Joint Committees Minutes January 7, 2019 Clarington Active Transportation Committee Resolution #JC -056-19 Moved by Councillor Neal, seconded by Councillor Zwart That Councillor Jones be nominated as the Council Representatives to the Clarington Active Transportation Committee for a term ending December 31, 2022 or until a successor is appointed. Carried Resolution #JC -057-19 Moved by Councillor Neal, seconded by Councillor Zwart That Councillor Jones be appointed as the Council Representatives to the Clarington Active Transportation Committee for a term ending December 31, 2022 or until a successor is appointed. Carried Bethesda House Resolution #JC -058-19 Moved by Councillor Traill, seconded by Mayor Foster That Councillor Anderson be nominated as the Council Representative to the Bethesda House for a term ending December 31, 2022 or until a successor is appointed. Carried Resolution #JC -059-19 Moved by Councillor Traill, seconded by Mayor Foster That Councillor Anderson be appointed as the Council Representative to the Bethesda House for a term ending December 31, 2022 or until a successor is appointed. Carried Bowmanville BIA, Bowmanville CIP, Bowmanville Santa Claus Parade Committee Resolution #JC -060-19 Moved by Mayor Foster, seconded by Councillor Traill That Councillor Hooper be nominated as the Council Representative to the Bowmanville BIA, Bowmanville CIP and Bowmanville Santa Claus Parade Committee for a term ending December 31, 2022 or until a successor is appointed. Carried -24- Clarington Joint Committees Minutes January 7, 2019 Resolution #JC -061-19 Moved by Mayor Foster, seconded by Councillor Traill That Councillor Hooper be appointed as the Council Representative to the Bowmanville BIA, Bowmanville CIP and Bowmanville Santa Claus Parade Committee for a term ending December 31, 2022 or until a successor is appointed. Carried Newcastle BIA, Newcastle Village CIP, Orono BIA, Orono CIP Resolution #JC -062-19 Moved by Councillor Neal, seconded by Councillor Traill That Councillor Anderson be nominated as the Council representative to the Newcastle BIA and Newcastle Village CIP for a term ending December 31, 2022 or until a successor is appointed; and That Councillor Zwart be nominated as the Council representative to the Orono BIA, Orono CIP for a term ending December 31, 2022 or until a successor is appointed. Carried Resolution #JC -063-19 Moved by Councillor Neal, seconded by Councillor Traill That Councillor Anderson be appointed as the Council representative to the Newcastle BIA and Newcastle Village CIP for a term ending December 31, 2022 or until a successor is appointed; and That Councillor Zwart be appointed as the Council representative to the Orono BIA, Orono CIP for a term ending December 31, 2022 or until a successor is appointed. Carried St. Mary's Cement Community Relations Committee Resolution #JC -064-19 Moved by Councillor Traill, seconded by Councillor Hooper That Councillor Neal be nominated as the Council representative to the St. Mary's Cement Community Relations Committee for a term ending December 31, 2022 or until a successor is appointed. Carried -25- Clarii � Joint Committees Minutes January 7, 2019 Resolution #JC -065-19 Moved by Councillor Traill, seconded by Councillor Hooper That Councillor Neal be appointed as the Council representative to the St. Marys Cement Community Relations Committee for a term ending December 31, 2022 or until a successor is appointed. Carried Visual Arts Centre Resolution #JC -066-19 Moved by Councillor Neal, seconded by Councillor Hooper That Councillor Traill be nominated as the Council representative to the Visual Arts Centre for a term ending December 31, 2022 or until a successor is appointed. Carried Resolution #JC -067-19 Moved by Councillor Neal, seconded by Councillor Hooper That Councillor Traill be appointed as the Council representative to the Visual Arts Centre for a term ending December 31, 2022 or until a successor is appointed. Carried 16.2 CLD -002-19 Discontinuance of Abandoned Cemeteries Board Resolution #JC -068-19 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD -002-19 be received; That the Clarington Abandoned Cemeteries Board be disbanded; That the existing members of the Clarington Abandoned Cemeteries Board be thanked for their work on the Committee; and That all interested parties listed in Report CLD -002-19 and any delegations be advised of Council's decision. Carried -26- Clarington Joint Committees Minutes January 7, 2019 Mayor Foster chaired this portion of the meeting. 17 Corporate Services Department 17.1 COD -001-19 Health Benefit Program Renewal & ASO Consideration Resolution #JC -069-19 Moved by Councillor Neal, seconded by Councillor Traill That Report COD -001-19, Health Benefit Program Renewal & ASO Consideration be referred to the January 14, 2019 Council meeting; That staff be directed to provide information regarding the commission structure and other requests arising out of Committee questions during the DJ Nascimento presentation; and That a copy of the Moreneau Shepell report be forwarded to Members of Council. Carried 18 Finance Department 18.1 FND-001-19 Temporary Borrowing By-law for 2019 Resolution #JC -070-19 Moved by Councillor Neal, seconded by Councillor Hooper That Report FND-001-19 be received; and That the By-law attached to Report FND-001-19 be approved. Carried 19 Solicitor's Department No Reports for this section of the Agenda. -27- Clarington 20 Chief Administrative Office Joint Committees Minutes January 7, 2019 20.1 CAO -001-19 Update Regarding Municipal Climate Change Action Report CAO -001-19, Update Regarding Municipal Climate Change Action was considered earlier in the meeting. 21 New Business — Consideration 21.1 Fulfilling a Role of the Strategic Initiatives Officer Resolution #JC -071-19 Moved by Councillor Neal, seconded by Councillor Traill That staff be directed to forthwith fill on a contract basis the role of strategic corporative initiatives officer, reporting to the CAO, and with the contract to be approved by Council; and That the purchasing By-law be amended to require the approval by Council for the hiring of external consultants, except where the same are required by law. Carried on the followina recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X 22 Unfinished Business 22.1 CLD -020-18 2018 Municipal Elections Accessibility Report [Tabled from the December 10, 2018 Joint General Government and Planning and Development Committees Meeting] Resolution #JC -072-19 Moved by Councillor Traill, seconded by Councillor Jones That the matter of Report CLD -020-18, regarding 2018 Municipal Elections Accessibility Report, be lifted from the table. Carried Clarington The following resolution was then before Committee for consideration. Resolution #JC -073-19 Moved by Councillor Traill, seconded by Councillor Hooper That Report CLD -020-18 be received for information; Joint Committees Minutes January 7, 2019 That a copy of Report CLD -020-18 be placed on the municipal website; That a copy of Report CLD -020-18 be forwarded to Elections Ontario, Elections Canada, and the Ministry of Municipal Affairs and Housing; That the Council of the Municipality of Clarington endorse Internet and Telephone Voting for Advance Polls and Voting Day as the preferred method of voting for the Municipality of Clarington, beginning with the 2022 Municipal Elections; and That Attachment 2 to Report CLD -006-17, the draft by-law to authorize the use of internet and telephone voting, and to repeal By-law 2013-038 (which authorizes the use of vote tabulators, special ballots, and accessible equipment for Municipal Elections), be approved. Motion Divided — Paragraphs 1, 2 and 3 carried and Paragraphs 4 and 5 referred as amended (See following motions) Resolution #JC -074-19 Moved by Councillor Traill, seconded by Councillor Hooper That the foregoing Resolution #JC -073-19, be divided to vote on Paragraphs 1, 2, and 3 and Paragraphs 4 and 5. Carried Paragraphs 1, 2, and 3 of the foregoing Resolution #JC -073-19 was then put to a vote and carried. Resolution #JC -075-19 Moved by Councillor Traill, seconded by Councillor Neal That Paragraphs 4 and 5 of the foregoing Resolution # JC -073-19, be referred to the January 14, 2019 Council meeting. Carried as Amended -29- Clarington Joint Committees Minutes January 7, 2019 Resolution #JC -076-19 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #JC -075-19 be amended by adding the following at the end: That staff be directed to report back on the difficulties of other municipalities with telephone voting. Carried The foregoing Resolution #JC -075-19 was then put to a vote and carried as amended. 22.2 Correspondence from Michael Angemeer, President and CEO, Veridian, Regarding Director Re -Appointments [Tabled from the December 17, 2018 Council Meeting] Correspondence from Michael Angemeer, President and CEO, Veridian, Regarding Director Re -Appointments was considered earlier in the meeting. 23 Confidential Reports There were no items considered under this section of the Agenda. 24 Adjournment Resolution #JC -077-19 Moved by Councillor Neal, seconded by Councillor Traill That the meeting adjourn at 3:01 PM Mayor Carried -30- Deputy Clerk