HomeMy WebLinkAboutCLD-001-19Clarftwn
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint General Government and Planning and Development Committee
Date of Meeting: January 7, 2019
Report Number: CLD -001-19 Resolution: JC -030-19
File Number: By-law Number:
Report Subject: Appointments to Various Boards & Committees — 2019-2022
Recommendations:
1. That Report CLD -001-19 be received;
2. That the Committee consider the applications for appointments to the various boards
and committees, and that the vote be conducted to appoint the citizen and Council
representatives to the various boards and committees, in accordance with the
Appointment to Boards and Committees Policy;
3. That the Municipal Clerk's Department be authorized to advertise for any remaining
vacancies; and
4. That all interested parties listed in Report CLD -001-19 and any delegations be advised
of Council's decision.
Municipality of Clarington
Report CLD -001-19
Report Overview
Page 2
This report is intended to provide background information, regarding vacancies on various
boards and committees to assist in the appointment process.
1. Background
1.1 The Municipality of Clarington has several Boards, Committees and appointments which
expire with the term of Council.
1.2 Accordingly, the Municipal Clerk's Department placed an advertisement for the
vacancies in the local newspapers and on the Municipality's Website,
www.clarington.net. Current members of all boards and committees were contacted
about the vacancies as well.
1.3 As per the "Appointment to Boards & Committees Policy", the applications have been
forwarded to the appropriate staff liaison to complete a matrix for each board/committee
for the citizen appointments. The matrix has been attached at the front of each of the
applications for the respective boards and committees.
2. List of Applicants
2.1 The applications have been circulated confidentially under separate cover as they
contain personal information. Below is an alphabetical listing of the various Boards and
Committees and applicable information.
2.2 Please note that an asterisk after the applicant's name indicates that the person is
presently a member of the Board or Committee.
2.3 "LATE" following the name indicates the application was received past the deadline of
December 7, 2018 at 4:30PM.
2.4 A space has also been left to indicate the necessary Council representative
appointments.
Municipality of Clarington
Resort CLD -001-19
Accessibility Advisory Committee
7 to 10 citizens, of which: the majority of the Committee members shall be
persons with disabilities; and 1 Council Representative.
Pinder DaSilva*
Sylvia Jaspers-Fayer*
Deb Kalogris
Shea -Lea Latchford* (See Note Below)
Marina Ross
Tim VanLeevwen*
Council Rep: XX
NOTE: The Terms of Reference states that "Committee members may serve for
2 consecutive 4 year terms. A Committee member may be permitted to serve
additional terms at the discretion of Council. Ms. Latchford was appointed in
2011 and again in 2015. Should Council wish to appoint Ms. Latchford for a
further term, Section 8 of the Terms of Reference will need to be waived.
Agricultural Advisory Committee
5 members for a 4 year term: agricultural representatives of various farming
interests (beef, dairy, apple, greenhouse, cash crops, hog, poultry, etc.), and 1
Council Representative.
Tom Barrie*
Eric Bowman*
John Cartwright*
Milton Dakin
Donald Rickard*
Hard Sukhu
Council Rep: XX
Page 3
Municipality of Clarington
Resort CLD -001-19
Committee of Adjustment
6 citizens
John Bate*
Anna Camposeo
Steven Cooke
Dave Eastman
Noel Gamble
Glynn Green
Shelley Pohjola
Kyle Roberts
Todd Taylor*
Jim Vinson*
Gord Wallace*
Ganaraska Forest Recreational User Committee
1 citizen
Anthony Wood*
Clarington Heritage Committee
Minimum of 5 members, maximum of 12 members, including representative from
Newcastle Village and District Historical Society, representative from Clarington
Museums and Archives, + 1 Council Representative
Steven Conway*
Robert Malone*
Victor Suppan*
Peter Vogel*
Katharine Warren*
Council Rep: XX
Page 4
Municipality of Clarington
Resort CLD -001-19
Energy from Waste — Waste Management Advisory Committee
4 Clarington Residents, Members will be appointed for a two year term to a
maximum of three consecutive terms.
Wendy Bracken*
Kerry Meydam
Hard Sukhu
Livestock Valuers
2 citizens
Milton Dakin*
Brad Found*
Museums and Archives Board
5 Citizens and 2 Council Representatives
Steven Cooke
Rick McEachern
Stephen Middleton*
Marilyn Morawetz*
Suzanne Reiner
Marina Ross
Katharine Warren*
Council Rep: XX
Council Rep: XX
NOTE: The Museums and Archives Board governance policy states that a
member cannot sit for more than nine consecutive years.
Page 5
Municipality of Clarington
Resort CLD -001-19
Newcastle Arena Board
7 citizens and 2 Council Representatives
Dave Bouma
Peter Kennedy*
Shea -Lea Latchford*
Gary Oliver*
Todd Taylor
Sue White*
Council Rep: XX
Council Rep: XX
Newcastle Village Community Hall Board
5 citizens, 3 appointed by Council and 2 Representatives elected by residents,
and 2 Council Representatives
At the time of writing this report, no applications had been received. Staff re -
advertised for the opportunity to apply.
Council Rep: XX
Council Rep: XX
Property Standards Committee
6 citizens
John Bate
Steven Cooke
Dave Eastman*
Glynn Green
Shelley Pohjola
Hard Sukhu
Jim Vinson
Anthony Wood*
Page 6
Municipality of Clarington
Resort CLD -001-19
Public Library Board
7 citizens + 2 Council Representatives
Nancy Brandon
Steven Cooke
Terri Gray*
Judy Hagerman*
Chris Hinbest
Justin MacLean
Donald McKenzie
Marina Ross
Laila Shafi
Tshaka Takura
Jacob VanderSchee*
Connor Visser
Council Rep: XX
Council Rep: XX
Samuel Wilmot Nature Area Management Advisory Committee
Minimum of 8 citizens + 1 Council Representative
Leo Blindenbach*
Thomas Hossie
Rob McArthur*
Kate Potter*
Brian Reid*
Patrick Robert Bothwell*
Meaghan Vandenbrink*
Council Rep: XX
Durham Active Transportation Committee
1 citizen + 1 Regional Councillor
Constance Gray*
Hard Sukhu
Regional Council Rep: XX
Page 7
Municipality of Clarington Page 8
Report CLD -001-19
I Solina Hall Board
3.1 By-law 2008-038 establishes the Solina Hall Board as Municipal Service Board, and
establishes the Terms of Reference. The composition of the board is comprised of
seven members, including two Council representatives. At the time of writing this
report, the Municipal Clerk's Department has not been informed of the community
members' names. Therefore, the only appointments to be made at this time are two
Council representatives.
4. Tyrone Hall Board
4.1 Tyrone Hall Board was established as a Municipal Service Board, by
By-law 2008-039. As per resolution #JC -064-18, the By-law was amended such that
the Board's composition shall be comprised of 4 members, including one Council
representative. At the time of writing this report, the Municipal Clerk's Department has
not been informed of the community members' names. Therefore, the only appointment
to be made at this time is the Council representative.
5. Clarington Task Force on Affordable Housing
5.1 The Seniors Housing Task Force terms of reference states that, "The Task Force shall
be comprised of a maximum of 14 voting members including at least 2, but not more
than 3, members of Council. As per Resolution #C-251-18, Council appointed
Councillors Hooper, Traill and Partner as the members of Council.
5.2 On December 10, 2018, Councillor Jones was appointed as the third member of Council
(replacing former Councillor Partner) on the Clarington Task Force on Affordable
Housing.
5.3 The Municipal Clerk's Department did not advertise for the Clarington Task Force on
Affordable Housing as the terms of reference states that, "This is an ongoing advisory
Task Force, therefore, no set timelines have been established". Therefore, the
appointments as per Resolution #C251-18 will remain.
5.4 However, the Municipal Clerk's Department had a request from Wendy Partner seeking
appointment as citizen appointment to the Task Force. The terms of reference states
that, "A maximum of 11 citizen members may be appointed" and at this time only 9
citizen members have been appointed. Council has the discretion to consider the
application for appointment, and conduct a vote to appoint the citizen, in accordance
with the Appointment to Boards and Committees Policy.
Municipality of Clarington Page 9
Report CLD -001-19
6. Orono Arena Board
6.1 As per Councils Resolution #C-20$-17, "That provided a Municipal Capital Facility
Agreement has been entered into with the Orono Amateur Athletic Association, the
Orono Arena and Community Centre Board be dissolved effective August 1, 2017".
6.2 The agreement between the Municipality of Clarington and the Orono Amateur Athletic
Association was executed and the Orono Arena Board was dissolved effective
August 1, 2017. The Orono Arena and Community Centre is now a municipal capital
facility, and therefore no further appointments will be made.
7. Orono Cemetery Board
7.1 During the Joint General Government and Planning and Development Committee
meeting on December 10, 2018, the Orono Cemetery Board submitted a letter to the
Committee requesting transferring the operation and maintenance of the Cemetery to
the Municipality of Clarington_
7.2 The Committee passed resolution #JC -012-18
That Council thank the Board of Directors for their many years of service;
That Staff reach out to the community to see if there is any interest in operating
and maintaining the Orono Cemetery; and
That Staff Report back to the January 21, 2019 General Government Committee
Meeting.
8. Appointments of Councillor Representatives
8.1 The following Boards and Committees require Council representatives only (i.e. no
citizens are appointed from the Municipality of Clarington):
Name of Board/Committee
Number of Council
Representatives
Clarington Active Transportation and Safe Roads
Advisory Committee
1
Bethesda House
1
Bowmanville BIA
1
Bowmanville CIP
1
Bowmanville Santa Claus Parade
1
Newcastle BIA
1
Newcastle Village CIP
1
Municipality of Clarington
Reoort CLD -001-19
Page 10
Orono BIA
1
Orono CIP
1
St. Mary's Cement Community Relations Committee
1
Visual Arts Centre
1
9. Concurrence
Not Applicable
10. Conclusion
10.1 It is recommended that the Committee consider the applications for appointment to the
various boards and committees.
10.2 In light of the lack of applicants to some of the boards and committees, it is
recommended that the Municipal Clerk's Department be authorized to advertise for any
remaining vacancies.
11. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
4.,A ne reentree, B.A., CMO, Andrew C. Allison, B. Comm, LL.B
Municipal Clerk CAO
Staff Contact: Samantha Gray, Committee Coordinator, 905-623-3379 ext. 2106 or
sgray@clarington.net
Attachments:
Attachment 1 — Confidential Applications (Distributed Separately)
Attachment 2 — Committee Matrixes
The following is a list of the interested parties to be notified of Council's decision:
All Applicants
All Board/Committee Appointment Contacts