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HomeMy WebLinkAbout06/18/2007 General Purpose and Administration Committee Minutes June 18, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 18, 2007 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Community Services, J. Caruana Director, Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Deputy Chief, Emergency Services, M. Berney Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. The Committee observed a minute of silence in memory of Trooper Darryl Caswell. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be stating a pecuniary interest with respect to Report PSD-085-07. MINUTES Resolution #GPA-420-07 Moved by Councillor Novak, seconded by Councillor Foster THAT the General Purpose and Administration Committee minutes of the regular meeting held on June 8, 2007, be approved. CARRIED General Purpose and Administration Committee Minutes June 18, 2007 PRESENTATIONS Deb Vice and Martin Feaver, Protect the Ridges, addressed the Committee regarding Fibre Bio-Solids. Mr. Feaver acknowledged that the Municipality of Clarington already addressed the issue of Fibre Bio-Solids waste approximately one year ago but no changes have been made. Council was informed that Atlantic Packaging, which operates paper recycling plants in Scarborough and Whitby had an independent groundwater test study done but the results, as of April 2007, have not been released. Mr. Feaver reported that the Expert Panel was assembled by and for the Ministry but the Ministry is not taking actions on their recommendations. Mr. Feaver requested that Clarington request the Ministry to move forward to regulate these wastes. DELEGATIONS Resolution # GPA-421-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the Agenda be altered to add Lynn Collins, Sernas & Associates to the list of delegations. CARRIED Rick Howe, President of Orono Amateur Athletic Association, addressed the Committee regarding Report CSD-010-07 – Orono Arena and Community Centre Review. Mr. Howe gave a brief history of the Orono Amateur Athletic Association (OAAA). He informed the Committee that all of the members of OAAA are all volunteers. He thanked the Municipality of Clarington for the loan that was given to the OAAA and reported that the loan was a seven year loan and they were able to pay it back in four years. Mr. Howe asked the Committee to endorse the recommendations contained in Report #CSD-010-07 and he looks forward to the continued co-operation between the Municipality of Clarington and the OAAA. Tom Cauchon and Chigi Agbaru, were called to speak regarding Report PSD-086-07 Expropriation of Lands for Bowmanville Waterfront District Park, but were not in attendance. Lynn Collins, Sernas & Associates, spoke regarding PSD-085-07 – Application for Removal of Holding Symbol. Ms. Collins informed the Committee that the applicant has read the Report and is in full agreement with the recommendations. - 2 - General Purpose and Administration Committee Minutes June 18, 2007 Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject : Application to Amend the Clarington Official Plan Applicant : Port of Newcastle Harbourview Ltd. Report PSD-079-07 : Janaka Wijesundara, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-079-07. Peter Scott, resident of Newcastle, spoke in opposition to the application contained in Report PSD-079-07. Mr. Scott has concerns with the frequent changes by Kaitlin Group. As well, he is concerned with the construction traffic that is constantly using routes that are not designated for trucks and the hours during which these trucks are entering the construction site. Mr. Scott does not feel that building a hotel in the residential area of the Port of Newcastle is in the best interest of the residents. Ian Montgomery, resident of Newcastle spoke in opposition to the application contained in Report PSD-079-07. Mr. Montgomery is irritated with the constant plan changing that Kaitlin Group does. He expressed concerns that the hotel was not on the plans in 2002 and suddenly appeared in 2005. Additionally, Mr. Montgomery shares the same traffic concerns as Mr. Scott. Denise Evans, resident of Newcastle spoke in opposition to the application contained in Report PSD-079-07. Ms. Evans stated that she was originally told there would be only bungalows and now there are two storey homes which changes the face of the community. She is worried that maybe fire trucks would not be able to get into the community, and she is concerned about the density and future developments. Ms. Evans feels that there is no need for a hotel in a residential area. She also expressed concerns regarding the traffic flow and the hours that trucks are entering the sites. Robert Phippard, resident of Newcastle, spoke in opposition to the application contained in Report PSD-079-07. Mr. Phippard stated that he based his home buying on the premise of the community layout at the time of purchasing his house. He was told that it would be a golf and marina community but the golf course signs were soon removed by Kaitlin. Mr. Phippard feels that Council always approves the plan requests from Kaitlin and does not take into consideration the current residents. Other concerns expressed by Mr. Phippard include the building of the hotel, the chance that the new community centre would be made assessable to the hotel patrons, and the same traffic concerns as the residents who previously spoke. Jeanette Hanson spoke in opposition to the application contained in Report PSD-079-07. Ms. Hanson has concerns with the flow of traffic, the hours in which the trucks are entering the sites and the speed at which they travel. She has lived there for six years and believes there never any mention of the hotel until recently. - 3 - General Purpose and Administration Committee Minutes June 18, 2007 Nicole Wolton spoke in opposition to the application contained in Report PSD-079-07. She has been a resident for 3-4 months and stated there was never any mention of the building of a hotel in the area. No one spoke in support of Report PSD-079-07. Kelvin Whalen, Kaitlin Group appeared before the Committee on behalf of the applicant. Mr. Whalen advised that they are contemplating a hotel because it is an existing permitted use and because they have been approached by hotel businesses. Mr. Whalen confirmed he would address the traffic concerns expressed by the area residents. He confirmed that residents could contact him directly should they not be satisfied with actions taken by the site staff. (b) Subject : Application to Amend the Clarington Zoning By-Law Applicant : Prestonvale Heights Limited. Report PSD-080-07 : Sarah Armstrong, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-072-07. No one spoke in opposition to or support of Report PSD-080-07. Nick Mensink, Sernas Associates appeared before the Committee on behalf of the applicant and stated the applicant was in agreement with the Report. PLANNING SERVICES DEPARTMENT HARBOURFRONT CENTRE APPLICANT: PORT OF NEWCASTLE HARBOURVIEW LTD. DEVELOPMENT Resolution #GPA-422-07 Moved by Mayor Abernethy, seconded by Councillor Trim THAT Report PSD-079-07 be received; THAT the application for Official Plan Amendment (COPA 2007-0006) submitted by Mr. Kelvin Whalen on behalf of Port of Newcastle Harbourview Limited to increase the Floor Space Index (FSI) from 0.75 to 1.7 to facilitate the proposed Harbourfront Centre development which consists of four (4), 4-storey apartment buildings with 236 units and a five storey hotel building be referred back to staff; and THAT all interested parties listed in Report PSD-079-07 and any delegations be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes June 18, 2007 Resolution #GPA-423-07 Moved by Mayor Abernethy, seconded by Councillor Trim THAT the Director of Engineering Services investigate and report on the opportunity to implement a temporary by-law to regulate construction vehicle traffic in the Port of Newcastle area. CARRIED REZONING TO REDEFINE THE FRONT YARD OF SIX (6) TOWNHOUSE UNITS APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-424-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-080-07 be received; THAT the rezoning application submitted by Prestonvale Heights Limited be referred back to staff to complete the review and address any concerns raised at the public meeting; and THAT the Region of Durham, the applicant, all interested parties listed in Report PSD-080-07 and any delegations be advised of Council’s decision. CARRIED ZONING BY-LAW AMENDMENT TO REZONE FROM RURAL CLUSTER ZONE TO AN AGRICULTURAL ZONE APPLICANT: JAMES TOSSWILL AND EMILY WILSON Resolution #GPA-425-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report PSD-081-07 be received; THAT the rezoning application submitted by James Tosswill and Emily Wilson be approved; THAT the amending By-law attached to Report PSD-081-07 be forwarded to Council for approval; THAT a copy of Report PSD-081-07 and the attached amending By-law to Report PSD-081-07 be forwarded to the Durham Region Planning Department; and - 5 - General Purpose and Administration Committee Minutes June 18, 2007 THAT all interested parties listed in Report PSD-081-07 and any delegation be advised of Council's decision. CARRIED PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT A MIXED USE DEVELOPMENT APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-426-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-082-07 be received; THAT the rezoning application submitted by Prestonvale Heights Limited be approved and that the Zoning By-law Amendment attached to Report PSD-082-07 be passed by Council; THAT a By-law to remove the Holding (H) symbol be forwarded to Council at such time as all the conditions related to the development of these lands have been fulfilled; THAT a copy of Report PSD-082-07, and the amending By-law attached to Report PSD-082-07, be forwarded to the Durham Regional Planning Department and the Municipal Property Assessment Corporation; and THAT the Region of Durham, the applicant, all interested parties listed in Report PSD-082-07 and any delegations be advised of Council's decision and forwarded a Notice of Adoption . CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 289143 ONTARIO LIMITED - WESTVALE 18T-95023 (PHASE 3) Resolution #GPA-427-07 Moved by Mayor Abernethy, seconded by Councillor Trim THAT Report PSD-083-07 be received; THAT the application submitted by 289143 Ontario Limited to remove the Holding (H) symbol for Lots 1 to 77, Blocks 78 to 94, all inclusive as shown on the draft 40M-Plan for Phase Three (3) of Draft Approved Plan of Subdivision 18T-95023 be approved and that the By-law attached to Report PSD-083-07 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham Planning Department; and - 6 - General Purpose and Administration Committee Minutes June 18, 2007 THAT all interested parties listed in Report PSD-083-07, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JUNE 7, 2007 Resolution #GPA-428-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-084-07 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on June 7, 2007 for Applications A2007-0010, and A2007-0024 to A2007-0026 inclusive and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED Councillor Hooper stated he has a pecuniary interest with respect to Report PSD-085-07 as he was Chair of the Bowmanville BIA and was involved in negotiations. Councillor Hooper refrained from discussions and from voting on this matter. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: HALLOWAY HOLDINGS LIMITED Resolution #GPA-429-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-085-07 be received; THAT the application submitted by Halloway Holdings Limited to remove the Holding (H) symbol be approved for Parts 6, 7, 8, and 18 on Reference Plan 40R-24257 and a portion of Parts 5, 9, 13, 14, and 23 on Reference Plan 40R-24257; THAT the by-law to remove the Holding (H) symbol attached to Report PSD-085-07 be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-085-07 and any delegations be advised of Council's decision. CARRIED - 7 - General Purpose and Administration Committee Minutes June 18, 2007 OFFER OF COMPENSATION AND NOTICE REQUIRING POSSESSION TO TOM CAUCHON AND CHIGI AGBARU RESPECTING THE EXPROPRIATION OF LANDS FOR BOWMANVILLE WATERFRONT DISTRICT PARK; PART 1 ON PLAN OF EXPROPRIATION DR593102 Resolution #GPA-430-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-086-07 be received; THAT an offer of a total of $215,000.00 as the market value of the lands identified as Part 1 on Plan of Expropriation DR593102 50 East Beach Road, Bowmanville, which have been expropriated, be approved; THAT the Director of Planning Services be authorized to send a letter offering Tom Cauchon and Chigweyaru Agbaru immediate payment of the difference between $215,000.00 being the market value of the Owners’ land and the amount owed to Scotia Mortgage Corporation, the mortgagee of the land and to deliver a copy of Appraisal th Group Inc.’s appraisal as of April 4, 2007 to them; THAT payment of the amount required by the mortgage to Scotia Realty Corporation to that corporation from the market value of the land of $215,000.00 to discharge the mortgage to Scotia Mortgage Corporation registered as Instrument No. LT1010279 be approved and the Director of Planning Services be authorized to make the payment on behalf of the Municipality; THAT the payment of an additional amount of $10,750.00 to Mr. Cauchon and Ms. Agbaru for 5% of the market value of the land as compensation for the taking of the land which was their residence on the day of taking of the land be approved; and THAT the Director of Planning Services be authorized to advise Mr. Cauchon and Ms. Agbaru that the Municipality of Clarington requires possession of the expropriated land on October 1, 2007. CARRIED Resolution GPA#431-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the Committee recess for 5 minutes. CARRIED - 8 - General Purpose and Administration Committee Minutes June 18, 2007 The meeting resumed at 11:27 a.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY 2007 Resolution #GPA-432-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-042-07 be received for information. CARRIED DECOE COURT SUBDIVISION, COURTICE PLAN 40M-2104 COMPLETION OF ALL OUTSTANDING WORKS Resolution #GPA-433-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report EGD-044-07 be received; THAT the developer’s Letter of Credit be drawn in the full amount; THAT the Director of Engineering Services be authorized to expend said monies pursuant to all obligations incurred or to be incurred by the Corporation of the Municipality of Clarington in accordance with the Subdivision Agreement between 1413345 Ontario Inc. and the Corporation of the Municipality of Clarington; and THAT 1413345 Ontario Inc. and their surety (Scotiabank) be advised of Council’s decision and be provided with a copy of Report EGD-044-07. CARRIED 2007 CAPITAL BUDGET MODIFICATION – TRANSFER OF FUNDS Resolution #GPA-434-07 Moved by Mayor Abernethy, seconded by Councillor Woo THAT Report EGD-045-07be received; and - 9 - General Purpose and Administration Committee Minutes June 18, 2007 THAT the transfer of funds proposed to the 2007 capital budget be approved FORTHWITH. CARRIED RESPONSIBILITY AGREEMENT, REGIONAL MUNICIPALITY OF DURHAM AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Resolution #GPA-435-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report EGD-046-07be received; THAT the Region of Durham Resolution be received; THAT the Mayor and Clerk execute a responsibility agreement with the Region of Durham for the ownership and maintenance of the private sanitary sewage forcemain servicing the Newcastle & District Recreation Complex; and THAT a by-law be passed to authorize the Mayor and the Clerk, on behalf of the Municipality, to execute the said agreement (Attachment 3 to Report EGD-046-07). CARRIED Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT 2007 WINTER BUDGET REPORT Resolution #GPA-436-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-006-07 be received for information. CARRIED TWO WAY RADIO REPEATER Resolution #GPA-437-07 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report OPD-009-07 be received; and - 10 - General Purpose and Administration Committee Minutes June 18, 2007 THAT the cost to replace this equipment be allocated through the General Capital Reserve Account #100-X-X-X-2917, FORTHWITH. CARRIED Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT – MAY 2007 Resolution #GPA-438-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report ESD-010-07 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT SCHEDULE OF RATES AND FEES 2007/08 – 2008/09 Resolution #GPA-439-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report CSD-008-07 be received; and THAT Council approve the Rates and Fees Schedule (Attached to Report CSD-008-07) for the two (2) year period, September 1, 2007 to August 31, 2009. CARRIED HYDRO ONE NETWORKS INC. - REQUEST FOR EASEMENT, RUDELL ROAD, NEWCASTLE Resolution #GPA-440-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report CSD-009-07 be received; and THAT the Mayor and Municipal Clerk be authorized to execute the easement agreement between the Municipality and Hydro One Networks Inc. contained as Attachment #1 to Report CSD-009-07. CARRIED - 11 - General Purpose and Administration Committee Minutes June 18, 2007 ORONO ARENA AND COMMUNITY CENTRE REVIEW Resolution #GPA-441-07 Moved by Councillor Trim, seconded by Mayor Abernethy THAT Report CSD-010-07 be received; THAT the By-law to establish the Orono Arena and Community Centre be referred to the Clerk for review and to initiate the nomination process to appoint the prescribed members to the Board in accordance with the Municipal Act, 2001; THAT a third party agreement between the Orono Arena and Community Centre Board and the Orono Amateur Athletic Association be referred to the Operations Department for coordination and report back to Council; THAT the Clerk’s Department undertake a review of all existing by-laws establishing Boards under the former Community Recreation Centres Act with a view to establishing these Boards under the Municipal Act, 2001; THAT a copy of Report CSD-010-07 be forwarded to the Orono Amateur Athletic Association and the Orono Arena and Community Centre Board and advised of action taken; and THAT all interested parties be advised of Council’s decision. CARRIED WORLD RECORD WALK – OCTOBER 3, 2007 Resolution #GPA-442-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CSD-011-07 be received; and THAT the Municipality of Clarington participate in the World Record Walk on Wednesday, October 3, 2007. CARRIED - 12 - General Purpose and Administration Committee Minutes June 18, 2007 Councillor Hooper chaired this portion of the meeting. CLERK’S DEPARTMENT ANIMAL ADIVISORY COMMITTEE – REVISED TERMS OF REFERENCE Resolution #GPA-443-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-025-07 be received; and THAT the revised Terms of Reference for the Animal Advisory Committee be approved by Council. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT LIONS CLUB OFFER TO LEASE, CLARINGTON BEECH CENTRE Resolution #GPA-444-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Report COD-026-07 be received; THAT the offer from the Lions Club for the lease of space in the Clarington Beech Centre in the amount of $948.46 / month for the term of September 1, 2007 to June 30, 2008 be approved; and THAT the By-law marked Schedule “A” attached to Report COD-026-07 authorizing the Mayor and the Clerk to execute the lease agreement with the Lions Club be forwarded to Council for approval. CARRIED UPDATE - NEWCASTLE LIBRARY CAPITAL PROJECT Resolution #GPA 445-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-027-07 be received for information. CARRIED - 13 - General Purpose and Administration Committee Minutes June 18, 2007 CONFIDENTIAL LEGAL MATTER Resolution #GPA-446-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Confidential Report COD-028-07 be referred to the end of the agenda, to be considered during a closed session. CARRIED TENDER CL2007-24, ELECTRICAL SERVICES Resolution #GPA-447-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Report COD-029-07 be received; THAT George Moore Electric, Bowmanville, Ontario, with bid prices of $35.00 per hour for Journeyman Electrician and $17.50 per hour for Journeyman Electrician's Helper be awarded the contract to provide Electrical Services, as required by the Municipality of Clarington; and THAT the funds expended be drawn from the various Current Budget Accounts. CARRIED CL2007-7, ONE (1) 43,000 GVW SINGLE AXLE CAB & CHASSIS C/W DUMP BODY AND PLOW EQUIPMENT Resolution #GPA-448-07 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-030-07 be received; THAT Winslow-Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the amount of $165,903.12 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-7, be awarded the contract to supply One (1) 43,000 GVW Single Axle Cab & Chassis complete with Dump Body and Plow Equipment, as required by the Municipality of Clarington, Operations Department; and THAT the funds required in the amount of $165,903.12 (plus GST) be drawn from the Operations 2007 Capital Budget Account #110-36-388-83643-7401. CARRIED - 14 - General Purpose and Administration Committee Minutes June 18, 2007 CL2007-6, TWO (2) TANDEM AXLE TRUCKS WITH PLOW EQUIPMENT Resolution #GPA-449-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report COD-031-07 be received; THAT Winslow-Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the amount of $341,663.40 (plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-6, be awarded the contract to supply Two (2) Tandem Axle Truck with Plow Equipment, as required by the Municipality of Clarington, Operations Department; and THAT the funds required in the amount of $341,663.40.12 (plus GST) be drawn from the Operations 2007 Capital Budget Account #110-36-388-83642-7401. CARRIED CL2007-17, COLWILL BRIDGE WATER COURSE REALIGNMENT, BOWMANVILLE CREEK EAST BRANCH Resolution #GPA-450-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report COD-032-07 be received ; THAT 560789 Ontario Limited, c/o R & M Construction, Acton, Ontario with a total revised bid in the amount of $164,436.00 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-17, Colwill Bridge Watercourse Realignment, Bowmanville Creek East Branch as required by the Engineering Department; THAT funds required in the amount of $245,000.00 (which includes $164,436.00 Tendering, Consulting and Contingencies) be drawn from Engineering 2007 Capital Account #110-32-342-83315-7401; and THAT the By-law marked Schedule “A” attached to Report COD-032-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED - 15 - General Purpose and Administration Committee Minutes June 18, 2007 CL2007-18, SIDEWALK CONSTRUCTION, EAST SIDE OF WEST TOWNLINE ROAD, COURTICE Resolution #GPA-451-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Report COD-033-07 be received; THAT Lafarge Paving and Construction Ltd, Oshawa, Ontario with a total bid in the amount of $159,081.64 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-18, be awarded the contract for the Sidewalk Construction, East Side of West Townline Road, Courtice as required by the Engineering Department; THAT the total funds required in the amount of $200,000.00 ($159,081.64 tender, plus contract administration, contingencies and hydro relocation) be drawn from Engineering 2007 Capital Account #110-32-331-83321-7401; and THAT the By-law marked Schedule “A” attached to Report COD-033-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CL2007-19, ASPHALT RESURFACING CONTRACT 1 Resolution #GPA-452-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-034-07 be received; THAT Miller Paving Limited, Whitby, Ontario with a total bid in the amount of $814,385.62 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-19, be awarded the contract for the Asphalt Resurfacing Contract #1 as required by the Engineering Department; THAT the total funds required in the amount of $1,008,000.00 ($814,385.62 tender, consulting and contingencies) be drawn from Engineering 2007 Capital Account #110- 32-330-83212-7401; THAT the remaining funds in the amount of $617,000.00 be transferred to the Asphalt Resurfacing Contract 2; and THAT the By-law marked Schedule “A” attached to Report COD-034-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED - 16 - General Purpose and Administration Committee Minutes June 18, 2007 REQUEST FOR PROPOSAL RFP2007-1, JANITORIAL AND SANITARY PAPER SUPPLIES Resolution #GPA-453-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-035-07 be received; THAT the proposal received from Swish Maintenance Limited, Peterborough, Ontario being the lowest and most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2007-1 be awarded the contract for the provision of the Janitorial and Sanitary Paper supplies for a three year term. This contract has an estimated value of approximately $270,000.00, (excluding GST); THAT staff be authorized to extend the contract for up to an additional two years pending satisfactory pricing, service and agreement by the Durham Purchasing Co- operative; and THAT the funds required be drawn from the respective operating departments. CARRIED TENDER CL2007-28, PLUMBING SERVICES Resolution #GPA-454-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-036-07 be received; THAT Brent’s Plumbing & Heating Limited, Courtice, Ontario, with bid prices of $55.00 per hour for Journeyman Plumber and $30.00 per hour for Journeyman Plumber’s Apprentice be awarded the contract to provide Plumbing Services, as required by the Municipality of Clarington; THAT pending satisfactory pricing and service the contract be extended for a second and third year; and THAT the funds expended be drawn from the various Current Budget Accounts. CARRIED - 17 - General Purpose and Administration Committee Minutes June 18, 2007 CL2007-22, CHURCH STREET TO ST. GEORGE STREET RECONSTRUCTION Resolution #GPA-455-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-037-07 be received; THAT F.D.M. Contracting Company Limited, Thornhill, Ontario with a total bid in the amount of $562,974.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-22, be awarded the contract for the Church Street to St. George Street Reconstruction as required by the Engineering Department; THAT funds required in the amount of $732,000.00 (which includes $562,974.00 tendering, consulting and contingencies and less the Region of Durham portion) be drawn from Engineering 2007 Capital Accounts # 110-32-330-83211-7401 Church Street in the amount of $408,000.00 and 110-32-330-83289-7401 St. George Street in the amount of $324,000.00; THAT the tender award be subject to the approval of the Regional Municipality of Durham for their portion of the work; and THAT the By-law marked Schedule “A” attached to Report COD-037-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CL2007-26, CONCESSION ROAD 3 BRIDGE REHABILITATION AT POLLARD ROAD Resolution #GPA-456-07 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-038-07 be received; THAT Baltimore Development & Services Limited, Cobourg, Ontario with a total bid in the amount of $89,530.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-26 be awarded the contract for Concession Road 3 Bridge Rehabilitation at Pollard Road as required by the Engineering Department; THAT funds required in the amount of $126,000.00 (which includes $89,530.00 tendering, consulting and contingencies from the 2007 Budget) be drawn from Engineering 2007 Capital Account # 110-32-329-83319-7401; and - 18 - General Purpose and Administration Committee Minutes June 18, 2007 THAT the By-law marked Schedule “A” attached to Report COD-038-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CL2007-21, ELGIN STREET RECONSTRUCTION Resolution #GPA-457-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-039-07 be received; THAT Hard-Co Construction Ltd, Whitby, Ontario with a total bid in the amount of $1,616,400.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-21 be awarded the contract for the Elgin Street Reconstruction as required by the Engineering Department; THAT funds required in the amount of $762,000.00 (which includes $1,616,400.00 tendering, consulting and contingencies and less the Region of Durham portion) be drawn from Engineering 2007 Capital Accounts # 110-32-330-83291-7401; THAT the tender award be subject to the approval of the Regional Municipality of Durham for their portion of the work; and THAT the By-law marked Schedule “A” attached to Report COD-039-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED TENDER NO. T329-2006 CO-OPERATIVE TENDER FOR STATIONERY SUPPLIES AND PRINTER TONER CARTRIDGES Resolution #GPA-458-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-040-07 be received; THAT Corporate Express Canada Inc., Mississauga, Ontario with a total bid in an approximate amount of $84,000.00 per year (plus GST and PST) for the Municipality of Clarington, being the lowest responsible bidder meeting all terms, conditions, and specifications for Parts A and B of Co-op Tender T329-2006, be awarded the contract to supply stationery and printer toner products for a three year term to expire June 30, 2007 as required by the Municipality of Clarington; - 19 - General Purpose and Administration Committee Minutes June 18, 2007 THAT staff be authorized to extend the contract for up to an additional two years pending satisfactory pricing, service and agreement by the Durham Purchasing Co- operative; and THAT the funds be provided from the departmental operating accounts during the term of the agreement. CARRIED FINANCE DEPARTMENT ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2006 Resolution #GPA-459-07 Moved by Councillor Hooper, seconded by Councillor Foster THAT Report FND-012-07 be received; and THAT a copy of Report FND-012-07 be sent to the Ministry of Municipal Affairs and Housing . CARRIED 2007 / 2008 INSURANCE PROGRAM Resolution #GPA-460-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report FND-013-07 be received; and THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self retention deductible levels for the period July 1, 2007 to June 30, 2008 at an approximate cost to Clarington of $644,900 be approved. CARRIED DEVELOPMENT CHARGES BY-LAW AMENDMENT : MAJOR OFFICE BUILDINGS IN ENERGY AND SCIENCE PARKS Resolution #GPA-461-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Report FND-014-07 be received; - 20 - General Purpose and Administration Committee Minutes June 18, 2007 THAT based on a review of S10(2) of the Development Charges Act, there is no need to alter or amend the Development Charges Background Study, May 2005, prepared by Hemson Consulting Ltd.; THAT the exemption provided for in the amendment to the By-Law is proposed to be effective on September 10, 2007; and THAT a public meeting be held on September 4, 2007 in accordance with Section 19 of the Development Charges Act. CARRIED CHIEF ADMINISTRATIVE OFFICE STRATEGIC BUSINESS PLAN Resolution #GPA-462-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report CAO-010-07 be received; THAT the 2007-2010 Strategic Business Plan be adopted; THAT the list of actions associated with each of the Business Objective be endorsed in principle; THAT staff proceed to implement the list of actions and to provide a status report to Council semi-annually; and THAT the Strategic Business Plan be posted on the municipal web site for the information of the general public. CARRIED LOBBYIST REGISTRATION SYSTEM Resolution #GPA-463-07 Moved by Councillor Hooper, seconded by Councillor Trim THAT Report CAO-011-07 be received; THAT the presentation “An Overview of the Lobbyist Registry System” by the CAO be received; - 21 - General Purpose and Administration Committee Minutes June 18, 2007 THAT Council not proceed with the introduction of a Lobbyist Registry System at this time until such time Members of Council have the opportunity to examine all the pros and cons of implementing such a system and until such time the Municipality acquires best practices knowledge and experience from similar size municipalities; and THAT the Chief Administrative Officer be directed to bring forth the necessary amendments to the existing Code of Ethics to ensure all Members of Council and staff are governed by clear and enforceable policies. CARRIED UNFINISHED BUSINESS Resolution #GPA-464-07 Moved by Councillor Foster, seconded by Councillor Novak WHEREAS Paper Fibre Bio-solids are being spread on agricultural lands and used as berms as an unregulated waste through their incorporation into “products” such as Sound-Sorb and Nitro-Sorb; WHEREAS the Municipality of Clarington, along with other municipalities and environmental groups, have endorsed the recommendations of the Experts Panel on Sound-Sorb and informed the Minister of the Environment of that support; WHEREAS the Experts Panel on Sound-Sorb confirmed that precautionary measures such as the monitoring of groundwater, composting of the material and control by Certificates of Approval (C of A) or similar legal agreements should be taken to ensure human and environmental health; and WHEREAS the Minister has had some 24 months to consider the recommendations, as found on page 32, of the Experts report on the Ministry of Environment website at http://www.ene.gov.on.ca/envision/techdocs/5011e.pdf; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington is requesting the Minister of Environment to take action on the Experts Panel recommendations by providing both an update as to what the Ministry is contemplating, the alternatives they are exploring and a timeline for when these actions will be taken; and THAT the members of the Association of Municipalities of Ontario, Conservation Authorities, Association of Public Health Agencies, MPP John O’Toole, the Region of Durham and the Durham Health Department be circulated with this resolution. CARRIED - 22 - General Purpose and Administration Committee Minutes June 18, 2007 Resolution #GPA-465-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the delegation of Rick Howe be received; and THAT Rick Howe and the Orono Amateur Athletic Association be thanked for their participation and cooperation. CARRIED OTHER BUSINESS 2008 BUDGET Resolution #GPA-466-07 Moved by Councillor Trim, seconded by Councillor Novak WHEREAS the 2007 property tax increase in Clarington was one of the highest increases in Durham Region; and WHEREAS the 8% plus municipal property taxes for residential owners in 2007 was totally unacceptable to the taxpayers of Clarington: NOW THEREFORE BE IT RESOLVED THAT staff be directed to bring forward the following: 1. A one-half day education session pertaining to the 2008 municipal budget be held prior to December 3, 2007; 2. A 2008 draft budget for the General Purpose and Administration Committee meeting of December 3, 2007; 3. A 2008 final budget for the January 28, 2008 Council meeting; and 4. The final 2008 final budget residential tax increase not to exceed 2% plus assessment growth. SEE FOLLOWING MOTION Resolution #GPA-467-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the foregoing resolution be divided to allow for consideration for item 4 separately from items 1, 2 and 3. CARRIED - 23 - General Purpose and Administration Committee Minutes June 18, 2007 Items 1, 2 and 3 of the foregoing Resolution #GPA-466-07 were then put to a vote and carried. Resolution #GPA-468-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT item #4 of the foregoing resolution #GPA-466-07, which reads as follows “The final 2008 final budget residential tax increase not to exceed 2% plus assessment growth” be tabled to the September 4, 2007 meeting. CARRIED TH ORONO 175 ANNIVERSARY FIREWORKS DISPLAY Resolution #GPA-469-07 Moved by Councillor Robinson, seconded by Councillor Trim th WHEREAS 2007 marks the 175 anniversary of the Village of Orono; AND WHEREAS various activities are planned for the weekend on June 30, 2007 to celebrate the anniversary: th NOW THEREFORE BE IT RESOLVED THAT permission be granted for the 175 Anniversary Committee to hold a fireworks display in Orono Park on June 30, 2007, provided the organizers apply for and obtain the required permit from the Municipal Clerk’s Department; and th THAT the 175 Anniversary Committee be advised of this decision, FORTHWITH. CARRIED LEGAL MATTER – “CLOSED MEETING” Resolution #GPA-470-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT the recommendations contained in Confidential Report COD-028-07 be approved. CARRIED Mayor Abernethy advised members of the upcoming public meeting scheduled by the Region of Durham regarding site options for the Energy from Waste facility. - 24 - General Purpose and Administration Committee Minutes June 18, 2007 ADJOURNMENT Resolution #GPA-471-07 Moved by Councillor Foster, seconded by Councillor Woo THAT the meeting adjourn at 1:15 p.m. ~ CARRIED - 25-