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HomeMy WebLinkAbout2018-12-10 Joint CommitteesClarii � Joint Committees Minutes December 10, 2018 If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Minutes of a meeting of the Joint General Government and Planning and Development Committees held on Monday, December 10, 2018 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill and Councillor M. Zwart Staff Present: A. Allison, J. Caruana, A. Greentree, F. Horvath, M. Marano, R. Maciver, T. Pinn, F. Langmaid (left the meeting at noon), R. Albright, G. Weir, J. Gallagher, S. Gray 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction a) Motion Regarding Appointment of Deputy Mayor b) Motion Regarding Designation of Members of Council as Department Chairs c) Councillor Neal - regarding a Motion Regarding GO Train Extension from Oshawa to Bowmanville d) Councillor Neal - regarding a Motion Regarding Combining the January 2, 2019 General Government Committee Meeting and the January 7, 2019 Planning and Development Committee Meeting on January 7, 2019 e) Councillor Neal - regarding a Motion Regarding Electronic Agendas. f) Councillor Neal asked that a new business item regarding the Affordable Housing Task Force, be added to the New Business — Consideration section of the agenda. g) Councillor Traill asked that a new business item regarding the Tyrone Community Hall Board, be added to the New Business — Consideration section of the agenda. h) Item 10.11 (Hospital Funding) — The Deputy Clerk noted that the recommended motion is changed to "Refer to the 2019 Budget". i) Item 10.15 — Addition of Correspondence from John Passalacqua with a motion to refer to Report PSD -082-18. - 1 - Clarington Joint Committees Minutes December 10, 2018 3 Adopt the Agenda Resolution #JC -001-18 Moved by Councillor Neal, seconded by Councillor Jones That the Agenda be adopted as presented, with the addition of the new business items regarding: x Affordable Housing Task Force x Tyrone Community Hall Board Carried 4 Declaration of Interest Councillor Jones declared a direct interest in Communication Item 10. 11, Regarding Redevelopment of Bowmanville Hospital. Councillor Hooper declared a direct interest in Communication Item 10.8, Regarding Bagging of Parking Meters for the Month of December. Councillor Hooper declared a direct interest in Communication Item 10.10. Regarding Municipal Parking Meters Councillor Neal declared an indirect interest in Report CSD -010-18 regarding the 2019 Community Event Sponsorship Requests - Fall Intake for Autism Home Base Durham (Application #S19-01). 5 Announcements Members of Committee announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #JC -002-18 Moved by Councillor Neal, seconded by Councillor Hooper That the minutes of the regular meeting of the General Government Committee meeting held on September 4, 2018, the regular and special Planning and Development Committee meetings held on September 10, be approved. Carried -2- Clarington 7 Public Meetings 7.1 Application for a Proposed Zoning By-law Amendment Applicant: Kyle Roberts (on behalf of Paul and Cathy Powers) Report: PSD -081-18 Location: 46 Lawson Road, Courtice Joint Committees Minutes December 10, 2018 Amanda Tapp, Planner, made a verbal and electronic presentation to the Committee regarding the application. No one was present to speak in opposition to, or in support of, the application. Kyle Roberts, spoke on behalf of the applicants, Paul and Cathy Powers. Mr. Roberts explained that the applicants plan to retire and hoped that their property would be rezoned, and no longer zoned agricultural as it is a serviced road. He explained that they have satisfied the Municipality of Clarington's requirements and Central Lake Ontario Conservation (CLOCA) provided positive comments on the application. Mr. Roberts concluded by asking for the Committee's support. 8 Delegations 8.1 Calvin Walker, Regarding the Adoption of a New Flag for Clarington Calvin Walker was present regarding the adoption of a new flag for Clarington. Mr. Walker made a verbal presentation to accompany an electronic presentation. He explained that flag design has been an interest of his and he would like the Committee to consider adopting a new flag design for the Municipality of Clarington. Mr. Walker displayed the Municipality of Clarington's current flag design and the new flag design. Mr. Walker outlined the principles of flag design and displayed various flags from around the world and explained their meanings. Mr. Walker continued by explaining the meaning of the new flag design he proposed for the Clarington Flag. He stated that flags are important and they increase civic pride in the community. Mr. Walker concluded his presentation by encouraging the Committee to adopt the new flag design. Resolution #JC -003-18 Moved by Councillor Neal, seconded by Councillor Hooper That the delegation of Calvin Walker, regarding the adoption of a new flag for Clarington, be referred to staff. Carried -3- Clartw-n Joint Committees Minutes December 10, 2018 8.2 Ebun Arimah, St. Stephen's Catholic Secondary School, Regarding a Designated Pedestrian Crossing and Speed Limit in front of St. Stephen's Catholic Secondary School Ebun Arimah was present regarding a designated pedestrian crossing and speed limit in front of St. Stephens Catholic Secondary School. Ms. Arimah explained that the St. Stephen's Catholic Secondary School has over 1000 students and they are the only high school without a designated crosswalk. She stated that the FreshCo plaza, located across from the school, did not exist when the school was initially built. Ms. Arimah explained that their students cross Scugog Street every day to go to the plaza. She stated that parents continue to complain about safety concerns when students are crossing the street. Ms. Arimah mentioned that traffic analysis is being done and they would like to know when the report will be complete. She explained that the Municipality of Clarington has a responsibility to put safety measures in place for the students to cross the street safely. She advised the Committee that the school will educate the students on pedestrian safety. Ms. Arimah concluded by requesting that the Committee provide the school with a timeline of when something will be done to implement a crosswalk. Resolution #JC -004-18 Moved by Councillor Hooper, seconded by Councillor Anderson That the Delegation of Ebun Arimah, St. Stephen's Catholic Secondary School, regarding a designated pedestrian crossing and speed limit in front of St. Stephen's Catholic Secondary School, be referred to staff; and That Staff meet with St. Stephen's Catholic Secondary School and the Peterborough Victoria Northumberland and Clarington Catholic District School Board to identify a location for a crosswalk. Carried 8.3 Jeff Guthrie, Regarding Report PSD -082-18 Release of a Proposed Draft Zoning By-law for Clarington Jeff Guthrie was present regarding Report PSD -082-18, Release of a Proposed Draft Zoning By-law for Clarington. Mr. Guthrie requested that, once the Municipality of Clarington moves into phase 3 of the project, specifically the mapping, the properties to the north of 1505 Bowmanville Avenue be rezoned medium density. He explained that it would be a logical step to rezone this area to encourage the Municipality of Clarington's vision and developers to invest in the area. M Clarington Joint Committees Minutes December 10, 2018 9 Communications - Receive for Information 9.1. Minutes of the Newcastle Business Improvement Area dated September 13, 2018 and October 11, 2018 9.2 Minutes of the Bowmanville Business Improvement Area dated October 9, 2018 and November 13, 2018 9.3 Minutes of the Ganaraska Region Conservation Authority dated September 20, 2018 and October 18, 2018 9.4 Minutes of Tyrone Community Centre dated October 17, 2018 9.5 Minutes of the Newcastle Community Hall Board dated September 18, 2018 and October 16, 2018 9.6 Township of Amaranth, Susan Stone, CAO/Clerk-Treasurer, Regarding NAFTA Dairy Supply Management Program 9.7 AMO, Jamie McGarvey, AMO President, Regarding Bill 31 9.8 Township of McKellar, Ina Watkinson, Administrative/Treasury Assistant, Regarding Governance Models 9.9 Town of Ajax, Alexander Harras, Manager of Legislative Services/Deputy Clerk, Regarding Better Local Government Act, 2018 and Notwithstanding Clause 9.10 Township of Selwyn, Carla Hope, Administrative Assistant, Regarding Provincial Agricultural Systems Mapping Resolution #JC -005-18 Moved by Councillor Neal, seconded by Councillor Jones That Communication Items 9.1 to 9.10 be received for information, with the exception of Communication Items 9.2, 9.7, 9.8, 9.9, and 9.10. Carried 9.2 Minutes of the Bowmanville Business Improvement Area dated October 9, 2018 and November 13, 2018 Resolution #JC -006-18 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 9.2, be received for information. Carried -5- Clar-ington Joint Committees Minutes December 10, 2018 9.7 AMO, Jamie McGarvey, AMO President, Regarding Bill 31 9.8 Township of McKellar, Ina Watkinson, Administrative/Treasury Assistant, Regarding Governance Models 9.9 Town of Ajax, Alexander Harras, Manager of Legislative Services/Deputy Clerk, Regarding Better Local Government Act, 2018 and Notwithstanding Clause Resolution #JC -007-18 Moved by Councillor Neal, seconded by Councillor Anderson That the position from the Association of Municipalities Ontario, regarding Bill 31 (formerly Bill 5) as outlined in Communication Item 9.7, be endorsed by the Municipality of Clarington; That the resolution outlined in Communication Item 9.8, regarding Governance Models, be endorsed by the Municipality of Clarington; WHEREAS on September 17, 2018 the following statement was issued from the AMO Office of the President "We urge the Ontario government to clearly state its interests in having governance review, and how it will proceed. And we urge the Ontario government to work with AMO and the municipal order of government to change requirements that undermine municipal finance, infrastructure investment and efficient service delivery all across Ontario" as per the attached letter; AND WHEREAS the current President of AMO is the Mayor of Parry Sound; AND WHEREAS the goals for a "Governance Review" may not be the same for the Town of Parry Sound as they are for other municipalities in the District of Parry Sound; AND WHEREAS AMO has no mandate from the District of Parry Sound Municipalities to speak on their behalf on governance models such as Regional Government or Amalgamations; AND WHEREAS the Honourable Steve Clark, Minister of Municipal Affairs and Housing sent out the attached letter indicating there will be discussion with municipal partners regarding governance models; NOW THEREFORE BE IT RESOLVED that the Township of McKellar requests that any discussions that AMO has with the Province be preceded with an open meeting between AMO, all members of Council and members of the public to determine the desires of each municipality in regard to governance models; AND FURTHERMORE BE IT RESOLVED that our MPP Norm Miller and the Province of Ontario also have an open dialogue with the Township of McKellar M Clarington- Joint Committees Minutes December 10, 2018 and respect the opinions of the township as it regards to any review of the local governance model. That the resolution outlined in Communication Item 9.9, regarding the Better Local Government Act, 2018 and Notwithstanding Clause, be endorsed by the Municipality of Clarington; and WHEREAS the Town of Ajax believes strongly in the right to freedom of expression for all persons in Canada, and the right of all Canadian citizens to vote as enshrined in the Canadian Charter of Rights and Freedoms; AND WHEREAS the Town of Ajax remains committed to effective representation for all voters, and believes that Ontario's municipalities are a mature order of government capable of self -governance and establishing effective representation for their own constituents; AND WHEREAS the Ontario Superior Court of Justice has ruled that Bill 5, Better Local Government Act, 2018, reducing the number of councillors to be elected and the size and shape of wards in the City of Toronto infringes upon the Charter -protected rights of voters and candidates in Toronto's municipal and school board elections; AND WHEREAS the Province of Ontario has invoked section 33 of the Constitution Act, 1982, otherwise known as the notwithstanding clause, in order to override the court's decision on Bill 5, curtailing the Charter -protected rights of voters and candidates in Ontario; AND WHEREAS the notwithstanding clause has never before been used in the Province of Ontario, and its use should be limited, specific, and reserved for extenuating or emergency circumstances, none of which are the case with respect to Bill 5; NOW THEREFORE Council of the Town of Ajax hereby enacts as follows: THAT Ajax Council condemns in the strongest terms the Provincial Government's politically motivated and highly inappropriate use of section 33 of the Constitution Act,1982, in order to curtail the rights of voters and candidates in a democratic election and interfere with the ability of municipalities to provide effective representation for their constituents; AND THAT Ajax Council strongly urges the Premier and Members of Provincial Parliament (MPPs) to reconsider invoking section 33 (notwithstanding clause) to advance Bill 5; AND THAT the Province commit to engaging and consulting with municipalities on decisions that will directly impact their residents as the mature and capable order of government they are; -7- Clar-ington- Joint Committees Minutes December 10, 2018 AND THAT this resolution be forwarded to the Prime Minister of Canada, Premier of Ontario, Mayor of the City of Toronto, FCM, AMO, all Region of Peel, York, Halton and Durham municipalities, all MPPs in Durham Region and all MPs in Durham Region. That the resolutions be forwarded to all MPPs in Durham Region. Carried 9.10 Township of Selwyn, Carla Hope, Administrative Assistant, Regarding Provincial Agricultural Systems Mapping Resolution #JC -008-18 Moved by Councillor Neal, seconded by Councillor Jones That Communication Item 9.10, be referred to the Agricultural Advisory Committee of Clarington. Carried 10 Communications— Direction 10.1 Michael Angemeer, President and CEO, Veridian, Regarding Director Re - Appointments Resolution #JC -009-18 Moved by Councillor Neal, seconded by Councillor Traill That the call for nominations for the two community members for Veridian's Boards be initiated. Carried on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Clarington Joint Committees Minutes December 10, 2018 10.2 Nancy and Hugh Towie, Clarington Polar Bear Swim Committee — Clarington Polar Bear Swim — January 1, 2019 Resolution #JC -010-18 Moved by Councillor Hooper, seconded by Councillor Anderson That the request for Emergency Services, Fire Hall #2, to attend the Clarington Polar Bear Swim on January 1, 2019, in Newcastle, be approved. Carried 10.3 Dr. Susan Shafer, Executive Director, Canada's Accredited Zoos and Aquariums (CAZA), Regarding Jungle Cat World Resolution #JC -011-18 Moved by Councillor Neal, seconded by Councillor Traill That Communication Item 10.3, be referred to staff to provide Council with further information from Jungle Cat World. Carried 10.4 Viola Vanderveen and Betty Lycett, Secretary -Treasurer, Regarding Orono Cemetery Resolution #JC -012-18 Moved by Councillor Zwart, seconded by Councillor Traill That Council thank the Board of Directors for their many years of service; That Staff reach out to the community to see if there is any interest in operating and maintaining the Orono Cemetery; and That Staff report back to the January 21, 2019 General Government Committee Meeting. Carried 10.5 Joyce Arthur, Executive Director, Abortion Rights Coalition of Canada — Regarding Local Governments Citing the Advertising Code Resolution #JC -013-18 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 10.5, from the Abortion Rights Coalition of Canada regarding local governments citing the Advertising Code, be referred to Staff. Carried Clartw-n Joint Committees Minutes December 10, 2018 10.6 Ron Higgins, Mayor, Township of North Frontenac, Regarding Grandfathering of Volunteer Firefighters to NFPA Standards Resolution #JC -014-18 Moved by Councillor Hooper, seconded by Councillor Traill That the following resolution, regarding Grandfathering of Volunteer Firefighters to NFPA Standards, be endorsed by the Municipality of Clarington: Be it resolved that Council receives the Director of Emergency Service/Fire Chiefs administrative report entitled, "grandfathering of volunteering firefighters to NFPA standards — update" for information purposes; And that Council continues to advocate that the new provincial government continue to support rural fire services and provide sufficient funding to cover additional costs associated with the certification initiatives; And that Council defer this to the 2019 budget deliberations, as sufficient funding is required for a training program which will adequately provide the legislated training to meet the requirements of the establishing and regulating by-law and our core services; And that the Clerk provide a copy of this resolution to all Ontario municipalities requesting support, association of municipalities of Ontario (AMO), Minister of Community Safety and Correctional Services and Randy Hillier, MPP Motion Withdrawn Resolution #JC -015-18 Moved by Councillor Neal, seconded by Councillor Traill That Correspondence Item 10.6 from the Township of North Frontenac, regarding grandfathering of volunteer firefighters to NFPA standards, be referred to the December 17, 2018 Council Meeting. Carried -10- Clarington- Joint Committees Minutes December 10, 2018 10.7 Cindy Filmore, Senior Office Assistant, Town of Kearney, Regarding Voters' List for Municipal Elections Resolution #JC -016-18 Moved by Councillor Hooper, seconded by Councillor Anderson That the following resolution, regarding Voters' List for Municipal Elections, be endorsed by the Municipality of Clarington: WHEREAS concern over the quality of the Municipal Voters' List is not a new phenomenon; AND WHEREAS in 2012, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) published a "Voters' List Position Paper" and since that time has been advocating for transformational changes to the way that Ontario creates and maintains the Voters' List for municipal elections; AND WHEREAS the Preliminary List of Electors which forms the Voters' List in Ontario is supplied by data from the Municipal Property Assessment Corporation (MPAC); AND WHEREAS despite the incremental changes made by MPAC, MPAC has a limited ability to fix the currency and accuracy issues that impairs the current process and the Voters' List continues to be flawed with data inaccuracies and outdated information; AND WHEREAS a transformational solution to the way that the Voters' List is created and managed is required; NOW THEREFORE BE IT RESOLVED that the Council of the Corporation of the Town of Kearney supports the re-establishment of the multi -stakeholder working group between the Ministry of Municipal Affairs, Ministry of Finance, AMCTO, MPAC and Elections Ontario in exploring and identifying ways to create and maintain the Voters' List for Municipal Elections; AND FURTHER Council requests an update be provided from this `Voters' List Working Group' on the transformational solutions being discussed; AND FURTHER that this resolution be circulated to all Ontario Municipalities for their consideration and support. Carried - 11 - Clarington- Joint Committees Minutes December 10, 2018 10.8 Garth Gilpin, Secretary -Treasurer, Bowmanville BIA, Regarding Bagging of Parking Meters for the Month of December Councillor Hooper declared a direct interest in Communication Item 10.8, as he owns and operates a business in the Bowmanville BIA. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution #JC -017-18 Moved by Councillor Jones, seconded by Councillor Anderson Whereas Section 34 (3) of Clarington's Traffic By-law 2014-059 allows that Council may, by resolution, designate an area or areas for a certain period to be exempt from the payment of parking fees and any areas so designated shall be denoted by a parking meter cover placed over the meter; Now therefore be it resolved that the Municipality of Clarington designate the area in downtown Bowmanville regulated by parking meters as a Free Parking area between Tuesday December 18, 2018 and January 2, 2019; and That Staff be directed to take the appropriate steps, including covering the meters with bags and advising the public via social media and notices placed on Clarington's website. Carried Councillor Hooper returned to the meeting. 10.9 Heather Emery, Petition for Moyse Parkette Playground Upgrade Resolution #JC -018-18 Moved by Councillor Jones, seconded by Councillor Neal That Communication Item 10.9, regarding the matter of the Moyse Parkette playground upgrade, be referred back to staff for the 2019 Budget. Carried as Amended Resolution #JC -019-18 Moved by Councillor Neal, seconded by Councillor Jones That the foregoing Resolution #JC -018-18 be amended by adding the after the word "Parkette": "and the Gatehouse Parkette". Carried The foregoing Resolution #JC -018-18 was then put to a vote and carried as amended. -12- Clarii � Joint Committees Minutes December 10, 2018 10.10 Edgar Lucas, BIA Chair, Bowmanville BIA, Regarding Municipal Parking Meters Councillor Hooper declared a direct interest in Communication Item 10. 10, as he owns and operates a business with the Bowmanville BIA. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution #JC -020-18 Moved by Councillor Anderson, seconded by Councillor Jones That Communication Item 10.10, from Edgar Lucas, BIA Chair, Bowmanville BIA, regarding municipal parking meters be referred to Staff. Carried Councillor Hooper returned to the meeting 10.11 Chris Kooy, Chair, and Kirk Kemp, Vice Chair, Bowmanville Hospital Foundation, Regarding Redevelopment of Bowmanville Hospital Councillor Jones declared a direct interest in Communication Item 10. 11, as she is an employee of Lakeridge Health. Councillor Jones left the room and refrained from discussion and voting on this matter. Resolution #JC -021-18 Moved by Councillor Traill, seconded by Councillor Neal That Communication Item 10.11, from the Bowmanville Hospital Foundation, regarding redevelopment of Bowmanville Hospital, be referred to the 2019 Budget, with an amount of $2.5 million allocated over 5 years. Motion Withdrawn -13- Clarington Resolution #JC -022-18 Moved by Councillor Traill, seconded by Councillor Neal Joint Committees Minutes December 10, 2018 That Communication Item 10. 11, from the Bowmanville Hospital Foundation, regarding funding for the redevelopment of Bowmanville Hospital, be referred to the 2019 Budget for Staff to comment. Carried on the followina recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Councillor Jones returned to the meeting. 10.12 Sarah Cruickshank, Senior Coordinator, Public Issues, Canadian Cancer Society, Regarding all Tobacco Retailers in the Municipality of Clarington be Licensed and Pay an Annual Licence Fee Resolution #JC -023-18 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 10.12, regarding all tobacco retailers in the Municipality of Clarington being licensed, be referred to the Durham Region Health and Social Services Committee. Carried Recess Resolution #JC -024-18 Moved by Councillor Neal, seconded by Councillor Traill That the Committee recess for 5 minutes. Carried -14- Clarington Joint Committees Minutes December 10, 2018 The meeting reconvened at 11:32 AM with Mayor Foster in the Chair. 10.13 Andrew Brouwer, City Clerk, City of Oshawa, Regarding Keeping General Motors Oshawa Assembly Plant Open Resolution #JC -025-18 Moved by Councillor Neal, seconded by Councillor Jones That the following resolution, regarding Keeping General Motors Oshawa Assembly Plant Open, be endorsed in principle by the Municipality of Clarington: Whereas General Motors, it's employees and the City of Oshawa have experienced an historic 100 year successful partnership in this community; and, Whereas on November 26, 2018 General Motors announced its need to accelerate its transformation for the future by building upon world-class engineering in advanced technologies and increasing investment in electric and autonomous vehicle programs and linked this to its rationale for closing the Oshawa assembly plant at the end of 2019; and, Whereas there are numerous employees of General Motors and associated industries, services and businesses in Oshawa and Durham Region that depend on the operation of the Oshawa assembly plant and the well-being of those families that are affected by General Motors decision is a priority of the City; and, Whereas good jobs for Oshawa and Durham workers is a key priority and the closure of the Oshawa assembly plant will have a negative impact on the lives of those affected families as well as on the local, regional, provincial and national economies; and, Whereas the local General Motors workforce has consistently demonstrated its flexibility and ability to embrace innovation to continue to transform the automotive sector for the benefit of the company and North American economy; and, Whereas General Motors has acknowledged that the local talented workforce has a proven record of accomplishment for setting high quality standards and winning international productivity awards; and, Whereas there is an opportunity to build on our rich automotive history, utilizing the skills and abilities of Oshawa's professional autoworkers that have established a proven foundation for innovative and the capacity to tackle economic challenges. All of which makes Oshawa the ideal location from which to drive General Motors new focus on electric and autonomous vehicle programs; and, -15- Clartw-n Joint Committees Minutes December 10, 2018 Whereas Oshawa has already realized substantial investments in cutting-edge automotive technologies that support and advance the development of electric and autonomous vehicles here in our community including the University of Ontario Institute of Technology's Automotive Centre of Excellence (ACE) and its world-class facility that produces cutting-edge automotive technologies; and, Whereas in August 2018, the Federal Government announced up to $9.46 million in funding to support the integration of a Moving Ground Plane allowing the U.O.I.T. to increase the number of full-time jobs at ACE, generate new training opportunities, promote research and development and encourage the advancement of cleaner and safer automotive technologies; and, Whereas Oshawa has been selected to be a Technology Development Site that is fully integrated with Province's Autonomous Vehicle Innovation Network (AVIN) program; and, Whereas through unique market-driven programs Durham College and U.O.I.T. are creating the next generation of engineering and technical leaders to support the growth of the advanced automotive industry; and, Whereas we believe that our mutually beneficial relationship with General Motors can continue long into the future by developing alternatives to closing the assembly plant in Oshawa; and, Whereas the City is committed to building upon our strong partnerships with General Motors, the federal and provincial governments, the post -secondary institutions and the local business community to support the General Motors employees and their families and other local businesses affected by the decision by General Motors; Therefore be it resolved: That the City of Oshawa is committed to work with General Motors and Unifor in order to keep the Oshawa Assembly Plant open beyond 2019 and that a copy of this resolution be forwarded to General Motors and Unifor with a request that the President of General Motors, the President of General Motors Canada and the President of Unifor meet with the Mayor. 2. That the Mayor send a letter together with a copy of this resolution to Prime Minister Justin Trudeau, Premier Doug Ford and all MP's and MPP's in Durham Region, Peterborough County, Kawartha Lakes, Northumberland County and the City of Toronto requesting them to initiate actions to convince General Motors to keep the Oshawa Assembly Plant open and requesting that they meet with the Mayor. 3. That a copy of this resolution be forwarded to the Region of Durham, all Durham municipalities, the City of Toronto, municipalities in Peterborough -16- Clarington Joint Committees Minutes December 10, 2018 County, Kawartha Lakes and Northumberland County, the Association of Municipalities of Ontario, the Chamber of Commerces/Boards of Trade in the Durham Region, the Durham Region Labour Council, the Federation of Canadian Municipalities, Ontario Federation of Labour and the Mayors Auto Caucus, and any other organization deemed appropriate by the Mayor, requesting their support to keep the Oshawa Assembly Plant open. 4. That the Mayor continue to lead the efforts on this matter." Carried 10.14 John Mutton, President and Chief Executive Officer, Municipal Solutions, Regarding Recreational Cannabis Dispensaries Alter the Agenda Resolution #JC -026-18 Moved by Councillor Neal, seconded by Councillor Traill That the Agenda be altered to consider Communication Item 10.14, John Mutton, President and Chief Executive Officer, Municipal Solutions, Regarding Recreational Cannabis Dispensaries, at the end of the New Business section of the agenda. Carried 10.15 John A. Passalacqua, Regarding Report PSD -082-18, Release of a Proposed Draft Zoning By-law for Clarington Resolution #JC -027-18 Moved by Councillor Zwart, seconded by Councillor Hooper That Communication Item 10.15, from John A. Passalacqua, regarding Report PSD -082-18, Release of a Proposed Draft Zoning By-law for Clarington, be referred to the consideration of Report PSD -082-18. Carried 11 Presentations No Presentations -17- Clarington 12 Planning Department Joint Committees Minutes December 10, 2018 12.1 PSD -081-18 Application by Kyle Roberts to amend the Zoning By-law to facilitate the creation of one additional single detached lot at 46 Lawson Road in Courtice Resolution #JC -028-18 Moved by Councillor Neal, seconded by Councillor Jones That Report PSD -081-18 be received; That the application for rezoning ZBA2018-0015 submitted by Kyle Roberts continue to be processed, including the preparation of a subsequent report; and That all interested parties listed in Report PSD -081-18 and any delegations be advised of Council's decision. Carried 12.2 PSD -082-18 Release of a Proposed Draft Zoning By-law for Clarington Resolution #JC -029-18 Moved by Councillor Hooper, seconded by Councillor Traill That Report PSD -082-18 be received for information. Carried 13 Engineering Services Department No Reports for this section of the Agenda. 14 Operations Department No Reports Recess The Committee recessed for their one hour scheduled break as per the Procedural By-law. The meeting reconvened at 1:00 PM with Mayor Foster in the Chair. 15 Emergency and Fire Services Department No Reports for this section of the Agenda. Clarington Joint Committees Minutes December 10, 2018 16 Community Services Department 16.1 CSD -010-18 2019 Community Event Sponsorship Requests - Fall Intake Resolution #JC -030-18 Moved by Councillor Hooper, seconded by Councillor Zwart That Report CSD -010-18 be received; That Council consider all submitted sponsorship requests; and That all interested parties listed in Report CSD -010-18 and any delegations be advised of Council's decision by the Department. Carried PFLAG Canada Durham Region Resolution #JC -031-18 Moved by Councillor Traill, seconded by Councillor Zwart That Sponsorship Application #S19-08, from PFLAG Canada Durham Region, be approved in the amount of $2000.00. Carried Autism Home Base Durham Inc. Councillor Neal declared a direct interest in the Sponsorship Request #S19-01, from Autism Home Base Durham Inc., as he is a member of the Board. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #JC -032-18 Moved by Councillor Zwart, seconded by Councillor Traill That Sponsorship Application #S19-01, from Autism Home Base Durham Inc., be approved in the amount of $2000.00. Carried Councillor Neal returned to the meeting. -19- Clar-ington- Joint Committees Minutes December 10, 2018 Canadian Cancer Society Durham Resolution #JC -033-18 Moved by Councillor Jones, seconded by Councillor Anderson That Sponsorship Application #S19-02, from Canadian Cancer Society Durham, be approved in the amount of $2000.00. Carried Architectural Conservancy of Ontario - Clarington Branch Resolution #JC -034-18 Moved by Councillor Hooper, seconded by Councillor Neal That Sponsorship Application #S19-03, from Architectural Conservancy of Ontario - Clarington Branch, be approved in the amount of $2000.00. Carried Big Brothers Big Sisters of Clarington Resolution #JC -035-18 Moved by Councillor Neal, seconded by Councillor Traill That Sponsorship Application #S19-06, from Big Brothers Big Sisters of Clarington, be approved in the amount of $2000.00. Carried LTD Sports Resolution #JC -036-18 Moved by Councillor Anderson, seconded by Councillor Hooper That Sponsorship Application #S19-07, from LTD Sports, be approved in the amount of $1000.00. Carried -20- Clar-ington- Joint Committees Minutes December 10, 2018 Ganaraska Region Conservation Authority Resolution #JC -037-18 Moved by Councillor Neal, seconded by Councillor Zwart That Sponsorship Application #S19-04, from Ganaraska Region Conservation Authority, be received for information. Carried Invictus Powerlifting Inc. Resolution #JC -038-18 Moved by Councillor Zwart, seconded by Councillor Hooper That Sponsorship Application #S19-05, from Invictus Powerlifting Inc., be approved in the amount of $500.00. Motion Lost Resolution #JC -039-18 Moved by Councillor Neal, seconded by Councillor Traill That Sponsorship Application #S19-05, from Invictus Powerlifting Inc., be received for information. Carried 17 Municipal Clerk's Department 17.1 CLD -020-18 2018 Municipal Elections Accessibility Report Resolution #JC -040-18 Moved by Councillor Traill, seconded by Councillor Anderson That Report CLD -020-18 be received for information; That a copy of Report CLD -020-18 be placed on the municipal website; That a copy of Report CLD -020-18 be forwarded to Elections Ontario, Elections Canada, and the Ministry of Municipal Affairs and Housing; That the Council of the Municipality of Clarington endorse Internet and Telephone Voting for Advance Polls and Voting Day as the preferred method of voting for the Municipality of Clarington, beginning with the 2022 Municipal Elections; and -21 - Clarington- Joint Committees Minutes December 10, 2018 That Attachment 2 to Report CLD -006-17, the draft by-law to authorize the use of internet and telephone voting, and to repeal By-law 2013-038 (which authorizes the use of vote tabulators, special ballots, and accessible equipment for Municipal Elections), be approved. Tabled Resolution #JC -041-18 Moved by Councillor Neal, seconded by Councillor Hooper That Resolution #JC -040-18, be tabled to the - RG&eTal Wovernment D Q G D Q G FCdWrMttEQ R nSeelRnMofQaNIVary, 7, 2019. Carried 17.2 CLD -021-18 Durham Land Division Committee Appointment Resolution #JC -042-18 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD -021-18 be received; That the vote be conducted to nominate one citizen as the Municipality of Clarington's appointee to the Durham Region Land Division Committee for a term ending December 31, 2022 or until a successor is appointed, in accordance with the Appointments to Boards and Committees Policy; and That all interested parties listed in Report CLD -021-18 and any delegations be advised of Council's decision. Carried The following nomination was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Durham Land Division Committee for a term ending December 31, 2022 or until a successor is appointed: x Steven Cooke 17.3 CLD -022-18 Conservation Authority Appointments Resolution #JC -043-18 Moved by Councillor Traill, seconded by Councillor Neal That Report CLD -022-18 be received; -22- 3 O D Q Clarii � Joint Committees Minutes December 10, 2018 That the vote be conducted to appoint three Members of Council for a term ending December 31, 2022 or until a successor is appointed, to the Central Lake Ontario Conservation Authority for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; That the vote be conducted to appoint one Member of Council for a term ending December 31, 2022 or until a successor is appointed, to the Kawartha Conservation Authority for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; That the vote be conducted to appoint two Members of Council for a term ending December 31, 2022 or until a successor is appointed, to the Ganaraska Conservation Authority for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and That all interested parties in Report CLD -022-18 and any delegations be advised of Council's decision. Carried Resolution #JC -044-18 Moved by Councillor Neal, seconded by Councillor Traill That the following appointments be made to the Central Lake Ontario Conservation Authority for a term ending December 31, 2022 or until a successor is appointed: x Councillor Hooper x Councillor Jones x Councillor Traill Carried Resolution #JC -045-18 Moved by Councillor Neal, seconded by Councillor Zwart That the matter of the appointment of the Council representative on the Kawartha Region Conservation Authority be referred to the Council meeting of December 17, 2018. Carried -23- Clarington Resolution #JC -046-18 Moved by Councillor N That the following app( term ending December Councillor Neal x Councillor Zwart Joint Committees Minutes December 10, 2018 by Councillor Traill Ganaraska Conservation Authority for a ntil a successor is appointed: Carried 17.4 CLD -023-18 Appointment of Municipal Law Enforcement Officers Resolution #JC -047-18 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD -023-18 be received; and That the By-law, attached to Report CLD -023-18 as Attachment 1, to appoint all staff whose duties include enforcement of Municipal By-laws as Municipal Law Enforcement Officers be approved. Carried 18 Corporate Services Department 18.1 COD -029-18 Elimination of 1/3 Tax Free Allowance for Council Compensation Resolution #JC -048-18 Moved by Councillor Traill, seconded by Councillor Anderson That Report COD -029-18 be received; That the Comprehensive Compensation By-law for Members of Council, By-law 2011-005, as amended, be further amended as follows: Section B. Remove reference to the provision of the 1/3 tax free exemption, and the automatic adjustment to maintain the net compensation equivalent value effective January 1, 2019; and -24- Clarington Joint Committees Minutes December 10, 2018 Section D 3. Subsection 2. Remove reference to the OMERS equivalent pension contribution paid on current remuneration effective January 1, 2019; and Subsection 3. Amend OMERS deductions stop at age 71, in accordance with changed OMERS criteria; and That the draft by-law amending By-law 2011-005, Attachment 5 to Report COD -016-18, be approved. Motion Lost Later in the Meeting Suspend the Rules Resolution #JC -049-18 Moved by Councillor Hooper, seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #JC -047-18 a second time. Carried The foregoing Resolution #JC -049-18 was then lost on the following recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X Resolution #JC -050-18 Moved by Councillor Neal, seconded by Councillor Traill That Report COD -029-18 be referred to Staff to report back to the December 17, 2018 Council Meeting, to provide methodology for having a review of Council salaries in light of the elimination of the 1/3 tax free allowance; and -25- Clarington Joint Committees Minutes December 10, 2018 That By-law 2011-005 be amended to remove the automatic adjustment to maintain the net compensation equivalent value effective January 1, 2019. Carried on the followina recorded vote: Council Member Yes No Declaration of Interest Absent Councillor Neal X Councillor Traill X Councillor Zwart X Councillor Anderson X Councillor Hooper X Councillor Jones X Mayor Foster X 18.2 COD -030-18 Contract Awards During Council Election Recess Resolution #JC -051-18 Moved by Councillor Jones, seconded by Councillor Neal That Report COD -030-18 be received for information. Carried Later in the Meeting Suspend the Rules Resolution #JC -052-18 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #JC -052-18 a second time. Carried The foregoing Resolution #JC -050-18 was then put to a vote and carried. 19 Finance Department 19.1 FND-014-18 Financial Update as at September 30, 2018 Resolution #JC -053-18 Moved by Councillor Hooper, seconded by Councillor Anderson That Report FND-014-18 be received for information. Carried -26- Clarington 19.2 FND-015-18 2019 Interim Tax By-law Resolution #JC -054-18 Moved by Councillor Hooper, seconded by Councillor Neal That Report FND-015-18 be received; and That the By-law attached to Report FND-015-18 be approved. Carried 19.3 FND-016-18 Service Fee Amendments Resolution #JC -055-18 Moved by Councillor Anderson, seconded by Councillor Hooper That Report FND-016-18 be received; Joint Committees Minutes December 10, 2018 That the recommended changes to service fees addressed in Report FND-016-18 be approved; and That the By-law attached to Report FND-016-18 be approved. Carried as Amended (See following motion) The Deputy Clerk advised the Committee that the By-law to be amended is By-law 2010-142, and it should be Schedule "E". Resolution #JC -056-18 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #JC -055-18 be amended by amending Schedule "E" to By-law #2010-142 by deleting the following rates: Statement of Account $10.00 Change of Ownership Fee $30.00 Collection Letter/Notice $5.00 Carried The foregoing Resolution #JC -055-18 was then put to a vote and carried as amended. 20 Solicitor's Department No Reports for this section of the Agenda. -27- Clarington Joint Committees Minutes December 10, 2018 21 Chief Administrative Office 21.1 CAO -015-18 Tourism Advisory Committee Terms of Reference Resolution #JC -057-18 Moved by Councillor Hooper, seconded by Councillor Anderson That Report CAO -015-18 be received; That Council endorse the Terms of Reference for the Tourism Advisory Committee; That Staff advertise and recruit potential members to the Tourism Advisory Committee; That a Council representative be appointed to sit on the Tourism Advisory Committee; and That all interested parties listed in Report CAO -015-18 and any delegations be advised of Council's decision. Carried 22 New Business — Consideration 22.1 Appointment of Deputy Mayor Resolution #JC -058-18 Moved by Councillor Neal, seconded by Councillor Hooper THAT in accordance with Section 226 of the Municipal Act, 2001, c.25, and Section 3.2 of the Procedural By-law, during the four-year term of Council (2018 through to 2022), Regional Councillor Wards 1 and 2 and Regional Councillor Wards 3 and 4 be appointed as the Deputy Mayor for the Municipality of Clarington on an alternating year about schedule beginning with Joe Neal, Regional Councillor Wards 1 and 2. Carried Clar-ington Joint Committees Minutes December 10, 2018 22.2 Designation of Members of Council as Department Chairs Resolution #JC -059-18 Moved by Councillor Neal, seconded by Councillor Traill That the Members of Council be designated as a Department Liaison for the term ending December 31, 2019, as follows: Planning Services Department Councillor Joe Neal Engineering Services Department Councillor Granville Anderson Operations Department Councillor Ron Hooper Emergency Services Department Councillor Margaret Zwart Community Services Department Councillor Corinna Traill Municipal Clerk's Department Councillor Janice Jones Finance, Corporate Services & Solicitor's Department & Administration Mayor Adrian Foster Carried 22.3 GO Train Extension from Oshawa to Bowmanville Resolution #JC -060-18 Moved by Councillor Neal, seconded by Councillor Anderson Whereas on June 20, 2016, the Provincial government announced that Metrolinx is extending GO rail service from Oshawa to Bowmanville by 2024, noting that the expansion of GO train service in Durham Region is a natural next step for Metrolinx, that it is part of the Regional Transportation Plan, and that it builds upon planning work and service and infrastructure improvements that are already underway; Whereas on August 15, 2016, Metrolinx released a discussion paper for the next Regional Transportation Plan for the Greater Toronto and Hamilton Area (G.T.H.A.) showing, among other projects, the Province's commitment to extending the Lakeshore East GO Rail corridor from Oshawa to Bowmanville within the 2009-2025 timeframe; Whereas on May 18, 2017, the Province released the updated Provincial Growth Plan for the Greater Golden Horseshoe (2017), which included a newly modified transit schedule (Schedule 5) showing the Oshawa to Bowmanville GO Rail service extension as a Committed GO Transit Rail Extension project; -29- Clartw-n Joint Committees Minutes December 10, 2018 Whereas on June 19, 2017, the Region of Durham approved a comprehensive update of the Clarington Official Plan which implements the policies of the Provincial Growth Plan, the Region's Official Plan, and Metrolinx guidelines for development adjacent to Go Train Station Areas and also designates the areas adjacent to the proposed stations in Clarington for a mix of uses at the highest densities within the Municipality; Whereas the Municipality undertook a Transportation Hub Study to define the vision for the areas surrounding the stations with extensive public participation during 2017; Whereas on March 8, 2018, the Metrolinx Board of Directors unanimously adopted the 2041 Regional Transportation Plan (2041 RTP) for the Greater Toronto and Hamilton Area (GTHA) which shows the Go Train Expansion to Bowmanville as part of the In Delivery Transit Projects; Whereas the impact of the Oshawa to Bowmanville GO Rail extension will be transformational, considering that an April 2016 economic impact analysis conducted by inter -regional municipal, public and private sector partners concluded that investing in the GO rail extension in Durham would enable, • the creation of 21,000 permanent new jobs; • 6,000 person years in construction employment; • 6,000 homes to be built within walking distance of the four planned GO stations; • more than $70 million in annual savings for residents related to time, vehicle costs and improved road safety; • the potential to generate $1.1 billion in transit -oriented, walkable urban development; and, • a significant reduction in the amount of CO2 emissions by decreasing private vehicle use by 50 million kilometres annually; Whereas the Municipality of Clarington together with the private sector has initiated the update and preparation of the land use secondary plans necessary to help facilitate such economic impacts; Whereas Premier Ford's platform "For The People — A Plan for Ontario" included a commitment to "deliver two-way, all -day GO service, including expansions to Bowmanville" and to "maintain current funding as detailed in Ontario's previous transportation and infrastructure budget" as part of the government's goal of "Rebuilding Ontario"; Whereas on November 5, 2018 Metrolinx staff advised that it is preparing a Full Business case for GO expansion and updating the initial Business Case for the GO Rail service extension to Bowmanville; Whereas the economic development benefits and job creation of GO train expansion to Bowmanville take on an even greater significance in light of the recent announcement of the closure of GM facilities; and -30- Clartw-n Joint Committees Minutes December 10, 2018 Whereas it is appropriate for the newly elected Clarington Council to show its continued support for the GO Rail service extension to Bowmanville. Therefore be it resolved: That the Council of the Municipality of Clarington requests the Provincial government and Metrolinx to confirm the commitment to extend GO Rail service through Oshawa to Bowmanville by 2024, understanding that this project has substantial economic and environmental benefits, will spur significant public and private investment, will create job opportunities, has widespread community support — including from the business community, development industry, Durham's post -secondary institutions, commuters, youth, and the agricultural community - and is embedded in the land use, transportation and transit plans of Clarington, Oshawa, and the Region of Durham; 2. That the Region of Durham, Municipality of Clarington, County of Northumberland, Municipality of Port Hope, Town of Cobourg, Town of Whitby and City of Peterborough be forwarded a copy of this resolution and based on their support of the GO Rail Service Extension to Bowmanville that they also request that the Province and Metrolinx to stand by the commitment to complete this project by 2024; 3. That staff be authorized to engage the other stakeholders such as the Clarington Board of Trade, the local development and business community, BILD Durham, and the Durham Home Builders Association by providing them a copy of this resolution and requesting that they join Council in calling upon the Province and Metrolinx to stand by the commitment to extend GO Rail service through Oshawa to Bowmanville by 2024; and 4. That copies of this resolution be forwarded to the Honourable Doug Ford, Premier of the Province of Ontario, the Honourable Jeff Yurek, Minister of Transportation, Durham MPPs, the Chair and the President and Chief Executive Officer of Metrolinx, and the MPP for North hu mberland- Peterborough South. Carried -31- Clar-ington Joint Committees Minutes December 10, 2018 22.4 Combining the January 2, 2019 General Government Committee Meeting and the January 7, 2019 Planning and Development Committee Meeting on January 7, 2019 Resolution #JC -061-18 Moved by Councillor Neal, seconded by Councillor Traill That the January 2, 2019 General Government Committee meeting be moved to January 7, 2019; That the January 7, 2019 Committee meeting be a Joint General Government Committee and Planning and Development Committee meeting beginning at 9:30 AM; and That the published schedules be updated accordingly. Carried 22.5 Electronic Agendas Resolution #JC -062-18 Moved by Councillor Neal, seconded by Councillor Zwart That any Councillor who wishes to receive paper Agendas continue to receive them. Carried 22.6 Affordable Housing Task Force Resolution #JC -063-18 Moved by Councillor Neal, seconded by Councillor Traill That Councillor Jones be appointed to the Clarington Affordable Housing Task Force. Carried -32- Clarington 22.7 Tyrone Community Hall Board Resolution #JC -064-18 Moved by Councillor Traill, seconded by Councillor Neal That By-law 2008-039 be amended such that: Joint Committees Minutes December 10, 2018 That the Tyrone Hall Board maintain an appropriate number of Directors to maintain operations of the Tyrone Hall; and That the Board members shall be elected annually. Carried Later in the Meeting Recess Resolution #JC -065-18 Moved by Councillor Neal, seconded by Councillor Traill That the Committee recess for 10 minutes. Carried The meeting reconvened at 3:23 PM with Mayor Foster in the Chair. Resolution #JC -066-18 Moved by Councillor Traill, seconded by Councillor Neal That the foregoing Resolution #JC -064-18 be amended to add the following after the words "operations of the Tyrone Hall": with no less than three citizen appointees". Carried The foregoing Resolution #JC -064-18 was then put to a vote and carried. -33- clia ingol Joint Committees Minutes December 10, 2018 23 Unfinished Business 10.14 John Mutton, President and Chief Executive Officer, Municipal Solutions, Regarding Recreational Cannabis Dispensaries Resolution #JC -067-18 Moved by Councillor Neal, seconded by Councillor Hooper That Communication Item 10.14, from John Mutton regarding recreational cannabis dispensaries, be referred to staff. Carried 24 Confidential Reports 24.1 CAO -016-18 A Personnel Matter Resolution #JC -068-18 Moved by Councillor Hooper, seconded by Councillor Neal That the recommendations, contained in Confidential Report CAO -016-18, be approved. Carried 25 Adjournment Resolution #JC -069-18 Moved by Councillor Neal, seconded by Councillor Traill That the meeting adjourn at 3.31 PM. MJ /'r d f� Mayof��r�� Carried -34- fleputy Clerk