HomeMy WebLinkAboutCSD-010-07
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REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
June 18, 2007 Resolution #:~O(
Date:
Report #: CSD-010-07
File #:
By-law #:
Subject:
ORONO ARENA AND COMMUNITY CENTRE REVIEW
Recommendations:
It is respectfully recommended thatthe General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-010-07 be received;
2. THAT the By-law to establish the Orono Arena and Community Centre be referred to the
Clerk for review and to initiate the nomination process to appoint the prescribed
members to the Board in accordance with the Municipal Act 2001;
3. THAT a third party agreement between the Orono Arena and Community Centre Board
and the Orono Amateur Athletic Association be referred to the Operations Department
for coordination and report back to Council;
4. THAT the Clerk's Department undertake a review of all existing by-laws establishing
Boards under the former Community Recreation Centres Act with a view to establishing
these Boards under the Municipal Act 2001;
5. THAT a copy of Report CSD-10-07 be forwarded to the Orono Amateur Athletic
Association and the Orono Arena and Community Centre Board and advised of action
taken; and
6. rested parties be advised of Council's decision.
I
J eph P. Caruana
irector of Community Services
Reviewed by.
Franklin Wu
Chief Administrative Officer
JPC/jm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.: CSD-010-07
PAGE 2
1.0 BACKGROUND
1.1 At the request of Council through Resolution GPA-075-07 "that the mandate of the
Orono Arena Board be referred to staff for a full review of the arena and community
centre operation", staff has conducted a review of the Orono Arena Board.
1.2 As part of the review, staff from Corporate Services, Finance, Operations and the
Clerk's office was consulted throughout the process. In addition to Municipal staff,
the Municipal solicitor and representatives of Municipal Affairs and Housing were
also consulted.
1.3 In conducting the review, the following list of criteria was established in preparation
of this Report:
- Legislative Requirements/Municipal By-law
- Third Party Agreement
- Composition of the Board
- Facility Operations
2.0 LEGISLATIVE REQUIREMENTS/MUNICIPAL BY-LAW
2.1 In reviewing the relevant provincial act and by-law authorizing the appointment of
the Board, issues surfaced which require the attention of Council.
2.2 The Orono Arena and Community Centre Board was established in accordance
with the Community Recreation Centre Act 1974 as revised and consolidated to
December 31,2002, as reflected in By-Law 78-63, as amended.
2.3 The provisions of the Community Recreation Services Act which enabled the
Municipality to establish a community centre and appoint a board to manage and
control the Orono Arena and Community Centre on behalf of the Municipality were
repealed effective January 1, 2003, however, the by-law continued in force until its
expiration or January 1, 2006. In essence, because this Board was established
under a now repealed Act, the Municipality should it desire to establish a Board, is
required to establish the Board under current legislation.
2.4 In order to continue to have the Orono Arena and Community Centre managed and
controlled by a board acting on behalf of the Municipality, a Municipal Services
Board could be established by Council, under Section 195 of the Municipal Act
2001.
REPORT NO.: CSD-010-07
PAGE 3
3.0 THIRD PARTY AGREEMENT
3.1 Council should be made aware that the Orono Arena Board entered into a third
party agreement with the Orono Amateur Athletic Association (OAAA) assigning the
operational responsibilities of the Orono Arena and Community Centre to the Orono
Amateur Athletic Association (Attachment #1).
3.2 The Municipal solicitor was asked to comment on the legality of this agreement
and in his opinion, "unless prohibited by Council in the by-law establishing it, a
Municipal Services Board would have power to enter into a contract with a third
party to provide particular services for it. For example, a Municipal Services Board
could be allowed to enter into a contract for services along the lines of the
Statement of Understanding between the Orono Arena Community Centre Board
and the Orono Amateur Athletic Association, subject to any limits or conditions that
Council may impose in the by-law establishing it".
3.3 Staff is recommending that when a new by-law establishing the Arena Board as a
Municipal Services Board under the Municipal Act 2001 is approved, that a third
party agreement be referred to the Director of Operations, as the Municipal
liaison, for recommendation as to whether the agreement should be approved by
Council. .
4.0 COMPOSITION OF THE BOARD
4.1 In reviewing the existing by-law, it is noted that the by-law was reviewed and
subsequently amended through the adoption of Report CS-06-93
(Attachment #2). The composition of the Board was amended at that time to
include a total of eight appointees; two members of whom should be members of
Council, two members shall be representatives of the Durham Central
Agricultural Society, two members of the Orono Amateur Athletic Association and
two members from the community at large, not affiliated with either the Orono
Amateur Athletic Association or the Durham Central Agricultural Society.
4.2 The involvement of the Durham Central Agricultural Society relates to a previous
agreement between the Durham Central Agricultural Society and the Municipality
where the two parties entered into an agreement authorizing the Municipality to
construct the Orono Arena and Community Centre on land owned by the Durham
Central Agricultural Society. In essence, the Municipality owns the building and
the Durham Central Agricultural Society owns the land it was built on.
4.3 It should be noted that the appointments to the Board have not met the criteria as
established in the existing by-law, specifically, the Board has not met the
representative criteria established in the by-law for several years.
4.4 Staff is recommending that the by-law be referred to the Clerk for review and
subsequently to initiate the nomination process for the purpose of appointing the
REPORT NO.: CSD-010-07
PAGE 4
prescribed members to the Orono Arena and Community Centre Board under the
authority of a new by-law in accordance with Section 195 of the Municipal Act
2001.
5.0 FACILITY OPERATIONS
5.1 In consultation with the Director of Operations regarding the day-to-day
management and operation of the Orono Arena and Community Centre, staff is
pleased to inform Council that there are no operational concerns.
5.2 The Orono Arena and Community Centre continues to offer its services in a safe
and customer-friendly manner. As a result, staff is recommending that this
facility continue to operate as a Municipal Services Board of Council as permitted
under the Municipal Act 2001.
6.0 COMMENT
6.1 Through this review, staff met with representatives of the Orono Amateur Athletic
Association, who indicated a desire to continue to operate the Orono Arena and
Community Centre under the guidelines provided in the Statement of
Understanding.
6.2 Staff has also reviewed this report and associated recommendations with the
Orono Amateur Athletic Association who are in agreement with the
recommendations.
6.3 It should also be noted that this review has brought to light the fact that other
Boards of Council are also structured under the now repealed Community
Recreation Centres Act and require review. Staff is recommending the Clerk
review all existing Boards that may be affected by this change in legislation and
report back to Council.
Attachments:
Attachment #1 - Statement of UnderstandingfThird Party Agreement
Attachment #2 - Report CS-06-93
Interested Parties to be advised of Council's decision:
Susan Sawyer DaCosta
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CSD-OlO-07 - ATTACHMENT #1
/\TTACIINENT "e"
STATEMENT OF UNDERSTANDING
WHl:::IZEAS the O!"ono Arcna/Communit)' Ceulrc Board (hereinafter referred to t;s tbe
Doaru) considers it desirable t.:> assign the opera[jonal responsibilities oE 'the Orono
A.JcIl~'Cummunity Cenlre (her~i.:after referred to as the Faciljty) to the Orono Amateur
Atl.J!eti-: Assuciation (hereinafter referred to as tbe a.A.A.A.);
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NOW THEREFORE the Board 2nd the a.A.A.A. agree:
1.
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THA'I: tbe daily operation and maintenance of the Facility will be the resp6nsibiljty
of th~ O.A.A.A. ou the behalf of and reporting to the Board;
THAT tbe a.A.A.A. will: ......... .
(a) Prepare a detailed sche.dule of ice aUocations and hall rentals which idc1udes
the uamc of the pennit hoJder/org.a.niza!ion and tbe file number of th~ permit;
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(u) Prepare and submit for approval a detailed schedule of fees to be applied to
hall and ice rentals; .'.:, '. :
(c) To receive and keep 00 me copies of permit applica.tions and perrnfts issued
for tlie Facilily; :;. .' :., .
(d)
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(e)
Establish pollcy(les) for rules to govern the use of tbe Facility aDd t9 submit
these to the Board Cor co~.~.i~eratio~ and approval;
Keep distinct and reguJar statements of accounts detailing receipts, pa)ments,
credits aud J.iabilities; .
Prepare aud subn1jt GuarteriY.ficanciaJ reports for all aspects o(tlJe facil.ity's
operation including, but not limited to, Concessions, HaU Ren6~s, Ice
Rentals; ,.
( f)
Attend aU nleetings of the Board and present, \'crbaJly and/or in WTj~ing, a
progress report of the F~c1ii~;i operations;
Maintain acJose, ongoing iiaison v,itb the Board in aU matters reJath'e to the
operation and maintenance of rue Facility; aud,
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To inform ILIe: Board, in writing, of aU maiD[entlUce requirements that are
considered iu tile cakgory of capj[al expenditure(s).
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~ \~e o~;:~e ~~i ;';'~p/;'~ijI:.~: ~n:;;et~~ of By:i~~ '7~~6L~~ 93.;4
(being the by-Jaw to am~n(By.-Jaw, 7~-63); . .: . ~ .i.: .':
To receive and ;esp~~J i~'~~J.;~oiri~' b~th written and "erba', relative to
the activitieS of the Boar4. altd..4te ~per~tioQ of the Facility;
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Maintain a close. ongoing Ijaj~oj, with the.o.A.AA in aU matters relative. to
the opera liou and mainte.can.;C? of the facility; . :. .: . '. .
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No' tbe 06' oftbeo :'.~
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Ensure tbat all employees of-Ibe. B.oard bave the necessary and appr~priate
Health and Safety training. '. . '. .
(b)
(c)
(d)
(e)
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TEKJ\1 OF ASSIGNED RESPONSIBILITIES:
OCl'OBER 20,1~9~ to JUNE 30, 1994
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The Statement of Understanding is, j~ b~ revJewed and revised, 8l; necessary on' an
annual basis by both the Board and the OA.A.A.
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CSD-OlO-07 - ATTACHMENT #2
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THE CORPORATION OF THE TOWN OF NEWCASTLE
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THE CORPORATION OF THE TOWN OF NEWCASTLE
REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
File # CJ~.
Res.#~q3
By.Law# ~..5~
Date:
APRIL 5, 1993
Report #: CS-06-91 File #:
Su~e~: ORONO ARENA COMMUNITY CENTRE BOARD
AMENDMENTS TO THB BY-LAW (78-63)
Recommendatlona: .
Ie 1S respectfully recommended that the General Purpose and
Administration Committee recommend forthwith the following:
1. THAT Report CS-06-93 be received;
2. THAT By-Law 78-63 be amended as outlined in this report;
3. THAT the Clerks' Department be directed to initiate the
nomination process for the purpose of appointing the
prescribed members to the Orono Arena Community Centre
Board;
4. THAT the Durham Central Agricultural Society and the
Orono Amateur Athletic Association be requested to submit
their designates for the Orono Arena community Centre
Board;
5. THAT all interested parties be advised of Council's
decision.
1.0 BACKGROUND
1.1 At the meeting of council, held July 27, 1992, Mrs.
Elaine Flintoff came forward as a delegation to inform
Council of her concerns regarding the management of the
Orono Arena Community Centre and an incident involving
her son. As a result, Council passed the following
resolutions:
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REPORT NO. C8-06-93
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APRIL 5, 1993
"THAT the presentation of Mrs. Elaine Flintoff be
received;
THAT a meeting be organized with the Orono Arena
Communi ty Centre Board co-ordinated by councillor
Dreslinski and the Community Services Department in order
to deal with the concerns raised by Mrs. Flintoffi
THAT staff examine the appropriate by-law establishing
the subject Board in light of Mrs. Flintoff"s comments;
THAT a report be prepared and presented to the General
Purpose and Administration committee regarding all of the
above as soon'as possible; and,
THAT Mrs. Elaine Flintoff be advised of the above
actions."
1. 2 This report will recommend amendments to the existing by-
law (By-Law 78-63 - Attachment 1) which was originally
passed by Council to establish the Orono Arena community
Centre Board and its responsibilities in the operation of
the facility. Please note that the concerns of Mrs.
Flintoff, relative to her son, have previously been
addressed through Report I CS-32-92 which was received by
Council during the General Purpose and Administration
Committee meeting of October 19, 1992.
2.0 REVIEW OF BY-LAW 78-63
2.1 The staff of the Community Services Department and
Councillor Dreslinski met on two (2). occasions with
representatives of the Board - on September 15, 1992 with
Mr. Gordon Lowery and Mr. Laverne Boyd of the Orono
Amateur Athletic Association (O.A.A.A.) ; and, on February
9, 1993 with the aforementioned members of the O.A.A.A.;
Mr. Bill Tomlinson, Mrs. Carole Bailey and Judge Richard
Lovekin (retired) of the Durham Central Agricultural
Society. The meetings were held to review the existing
by-law and to discuss possible resolves to the concerns
that have been raised. The following is a review of
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REPORT NO. C8-0'-93
- 3 -
APRIL 5, 1993
specific areas of the By-law and the proposed
amendments that have been agreed upon by all
parties.
2.2 ComDosition of the Board
By-law 78-63 established the composition of the
original Board as "seven (7) persons all of whom
shall be appointed annually by resolution of
council". The actual outside affiliation of
members was prescribed as two members of council,
two members from the Durham Central Agricultural
Society, two members from the Orono Amateur
Athletic Association; and, one member from the
Orono community (to be nominated through a public
meeting). FOllowing some discussion, it was
suggested and agreed that this aspect of the By-
law be amended to allow for equal representation
from all interest groups by increasing the number
of communi ty representatives to two (2). It is
suggested that the two public representatives
should not be affiliated with either the Orono
Amateur Athletic Association or the Durham Central
Agricultural Society.
2.3 Meetinas of the Board
By-law 78-63 did not stipulate any guidelines or
requirements for the establishment of regular Board
meetings. It did stipulate, however, that when the
Board met the meetings were to be open to pUblic
participation except when matters of personnel,
'property or legal matters were to be discussed. In
practice, since there was no requirement for
ongoing meetings, the Board did not meet on a
regular basis and, for all intents and purposes,
ceased to exist in the format as required by the
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REPORT NO. CS-06-93
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APRIL 5, 1993
by-law. TO resolve this situation and to ensure open
meetings for public participation, it is recommended that
Council amend the existing by-law to provide for a
minimum of four (4) meetings of the Board during each
calendar year' - one of which being a formal Annual
General Meeting during which officers of the Board would
be elected. The dates of these meetings would be the
first issue dealt with by the Board with the agreed dates,
being submitted to the community Services Department for
information.
2.4 The remaining provisions of By-Law 78-63 are recommended
to stand as originally written. The Board will continue
to be responsible to operate the Orono Arena, as they
have in the past, with no additional changes. In the
February 9, 1993 meeting it was clearly stated that the
Community Services Department is satisfied with the level
of maintenance and upkeep of the Orono Arena and that
there are no concerns relative to the day-to-day
operations of said facility. The Board will continue to
submit all financial records to the Town's Treasury
Department for annual audit and all minutes of meetings
will be submitted to Council for infor~ation.
3.0 SUMMARY
3.1 The discussions that were held between the Community
Services Department and the groups associated with the
operation of the Orono Arena Community Centre were all
very positive and informative. The proposed amendments
to By-Law 78-63 have been incorporated into the' revised
by-law (Attachment 2). Once approved by Council, it is
recommended that the Clerks Department be directed to
initiate the public nomination process for the purpose of
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REPORT NO. CS-06~'3
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APRIL 5, 1993
allowing interested residents of the former Township of
Clarke to submit their names for appointment to the Orono
Arena Community Centre Board. The term for new
appointments would be effective as of the ratification of
the proposed amendments and the term would conclude as of
December 31, 1993. Appointments to the Board in the
future will be incorporated into the ongoing nomination
process as implemented by the Clerks Department.
3.2 The appointees from the Durham Central Agricultural
Society and the Orono Amateur Athletic Association are to
be submitted, in writing, to the Clerks Department and
will be confirmed by Council upon ratification of the
amended by~law. The term for these appointees would be
under the same conditions and length of term as described
for the pUblic's appointees.
3.3 Through the re-establishment of the Orono Arena Community
Centre Board and the re-initiation of public meetings, it
is hoped that the pUblic's participation in the direction
and opera'tion of the Orono Arena will be enhanced. It is
also hoped that through the adoption of the proposed
amendments that communication concerns, with both the
pUblic and the Municipality, will be resolved to the
mutual satisfaction of all concerned. The Community
services Department is committed to working with the
members of the Board to ensure that the quality and
levels of service provided are maintained and that the
working relationships involved are strengthened.
3.4 Those individuals who were in attendance at the February
9, 1993 meeting have reviewed this report and are in
agreement with the recommendations.
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REPORT NO. 08-06-93
Respectfully Submitted,
. caruana, 0 rector
of Community Services
JPC:JJC:sa
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APRIL 5, 1993
Recommended for presentation
to the Committee
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Officer
Interested parties to be notified of Council's decision:
Mr. Gordon Lowery
Orono Amateur Athletic
Association
P.O. Box 123, Main Street
ORONO, Ontario
Loa IMO
Mr. Laverne Boyd
Orono Amateur Athletic
Association
P.O. Box 165
ORONO, Ontario
LOB 1MO
Mr. aill Tomlinson
Durham Central Agricultural
Society
P.O. Box 294
ORONO, Ontario
LOB IMO
Mrs. Carole Bailey
Durham Central Agricul tural
Society
12 Churchill
ORONO, Ontario
LOB 1MO
Judge Richard Lovekin (Retired)
196 Lovekin Road .
Newcastle~ Ontario
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IHE CORPORATION OF THE
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BY-LAW NO. 78-63
BEING A BY-LAW TO ESTABLISH THE ORONO ARENA
AS A COMMUNITY CENTRE IN ACCORDANCE WITH THE
COMMUNITY RECREATION CENTRES ACT~ 1974 AND TO
PROVIDE FOR THE ESTABLISHMENT OF A COMMUNITY
CENTRE BOARD.
WHEREAS THE CORPORATION OF THE TOWN OF NEWCASTLE CONSIDERS
, IT DESIRABLE TO CREATE A COMMUNITY CENTRE FOR THE ENJOYMENT
AND BENEFIT OF THE RESIDENTS OF THE TOWN OF NEWCASTLE} AND IN
PARTICULAR FOR THE USE AND ENJOYMENT OF THE RESIDENTS OF THE
COMMUNITY IN OR ABOUT THE ENVIRONS OF THE FORMER POLICE
VILLAGE OF ORONO;
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AND WHEREAS THE CORPORATION OF THE TOWN OF NEWCASTLE HAS
LEASED FROM THE DURHAM CENTRAL AGRICULTURAL SOCIETY THE LAND~
AND PREMISES MORE PARTICULARLY DESCRIBED IN AN AGREEMENT
BETWEEN THE CORPORATION OF THE TOWN OF NEWCASTLE AND THE
DURHAM CENTRAL AGRICULTURAL SOCIETY DATED THE 1ST DAY OF
SEPTEMBER~ 1977 AND WILL CONSTRUCT AN ARENA~ COMMUNITY CENTRE
AND GRANDSTAND THEREON;
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AND WHEREAS THE COUNCIL OF THE CORPORATION OF THE TOWN OF
NEWCASTLE CONSIDERS IT DESIRABLE THAT THE SAID ARENAJ
COMMUNITY CENTRE AND GRANDSTAND BE DESIGNATED A COMMUNITY
CENTRE AS CONTEMPLATED BY THE COMMUNITY RECREATION CENTRES '.
ACT} 1974;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN
OF NEWCASTLE ENACTS AS FOLLOWS:
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~ I, THAT THE ARENA~ COMMUNITY CENTRE AND GRANDSTAND BE AND
THEY ARE HEREBY ESTABLISHED AS A COMMUNITY CENTRE PURSUANT
TO THE COMMUNITY RECREATION CENTRES ACT~ 1974.
2. THAT THE AFORESAID ARENAI COMMUNITY CENTRE AND GRANDSTAND BE
UNDER THE MANAGEMENT AND CONTROL OF A BOARD APPOINTED BY
COUNCIL TO BE CALLED "THE ORONO ARENA COMMUNITY CENTRE HOARD"
AND HEREINAFTER REFERRED TO AS THE "BOARD" TO BE COMPRISED OF
SEVEN (7) PERSONS ALL OF WHOM SHALL BE APPOINTED ANNUALLY BY
RESOLUTION OF COUNCIL; TWO MEMBERS OF WHOM SHALL BE MEMBERS
OF COUNCILI AND IT IS THE WISH OF THIS COUNCIL~ WITHOUT BINDING
ANY FUTURE COUNCIL THAT I TWO MEMBERS SHALL BE REPRESENTATIVES
OF DURHAM CENTRAL AGRICULTURAL SOCIETY} TWO MEMBERS OF THE
ORONO ATHLETIC ASSOCIATION AND ONE MEMBER SHALL BE NOMINATED
FROM THE ORONO COMMUNITY AT A PUBLIC MEETING CALLED FOR THr
PURPOSE OF NOMINATING A REPRESENTATIVE TO SUCH BOARD.
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3. IN CASE OF VACANCY BY DEATH OR RESIGNATION OF A MEMBER OR
FROM ANY OTHER CAUSE OTHER THAN FOR EXPIRATION OF THE TERM
FOR WHICH HE/SHE WAS APPOINTED} COUNCIL SHALL BY RESOLUTION
APPOINT ANOTHER ELIGIBLE PERSON IN HIS/HER PLACE FOR THE
UNEXPIRED PORTION OF THE TERM.
4. A MAJORITY OF THE MEMBERS OF THE BOARD CONSTITUTES A QUORUM.
5. MEMBERS OF THE BOARD SHALL BE BOUND BY THE PROVISIONS OF
THE CONFLICT OF INTEREST ACT.
6,
SUBJECT TO SUCH LIMITATIONS AND RESTRICTIONS AS COUNCIL MAY~
FROM TIME TO TIMEI IMPOSE BY BY-LAWSI RESOLUTION OR OTHERWISE~
THE BOARD MAY:-
(A) FIX THE TIMES AND PLACES OF MEETINGS OF THE
BOARD~ AND THE MODE OF CALLING AND CONDUCTING
THEM AND MAKE REGULATIONS GOVERNING THE
CONDUCT OF ITS MEMBERS AND EMPLOYEES;
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(B) ELECT A CHAIRMAN) VICE-CHAIRMAN) AND A SECRETARY
TREASURER) ALL OF WHOM SHALL HOLD OFFICE AT THE
PLEASURE OF THE BOARD) OR FOR SUCH PERIOD AS THE
BOARD MAY PRESCRIBE;
(c) EMPLOY SUCH OFFICERS AND SERVANTS AS IT MAY DEEM
NECESSARY) DETERMINE THE TERMS ON WHICH THEY ARE
TO BE EMPLOYED) FIX THEIR SALARIES AND PRESCRIBE
THEIR DUTIES.
(D) ADOPT POLICY FOR RULES FOR THE USE OF THE COMMUNITY
CENTRE AND FOR THE ADMISSION OF THE PUBLIC THERETO)
AND FOR REGULATING ALL OTHER MATTERS AND THINGS
CONNECTED WITH THE MANAGEMENT THEREOF.
7. THE BOARD HAS POWER TO LET FROM YEAR TO YEAR OR FOR ANYTIME
NOT EXCEEDING 10 YEARS) THE RIGHT TO SELL REFRESHMENTS WITHIN
~ THE ORONO ARENA ON SUCH TERMS AND CONDITIONS AS THE BOARD
MAY PRESCRIBE.
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8.
A MEETING OF THE BOARD SHALL BE OPEN TO THE PUBLIC AND
NO PERSON SHALL BE EXCLUDED THEREFROM EXCEPT FOR IMPROPER
CONDUCTJ OR WHEN PERSONNEL1 LABOUR RELATIONSJ PROPERTY
ACQUISITION AND ADVICE OF COUNSEL ON P€NDING OR POSSIBLE
LITIGATION MATTERS ARE BEING DEALT WITH.
9.
THE BOARD SHALL KEEP MINUTES OF ITS MEETINGS AND ALL BOOKSJ
PAPER DOCUMENTS USED IN) AND PERTAINING TO THE BUSINESS OF
THE BOARDJ AND ALL SUCH MINUTES) BOOKS1 PAPERS AND DOCUMENTS
SHALL BE OPENED TO THE MEMBERS OF COUNCIL AND TO OTHER PERSON
OR PERSONS APPOINTED FOR THE PURPOSE BY COUNCIL.
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10. THE HOARD SHALL, ON OR BEFORE THE FIRST DAY OF MARCH
IN EACH YEAR, PREPARE AND SUBMIT TO COUNCIL AN ESTIMATE
OF ITS FINANCIAL REQUIREMENTS FOR THE ENSUING FINANCIAL
YEAR.
II. THE BOARD SHALL KEEP DISTINCT AND REGULAR ACCOUNTS OF ITS
RECEIPTS, PAYMENTS, CREDITS AND LIABILITIES.
12. THE ACCOUNTS AND TRANSACTIONS OF THE BOARD SHALL BE
AUDITED BY THE MUNICIPAL AUDITOR, AND ALL MINUTE BOOKS,
BOOKS, RECORDS, DOCUMENTS, TRANSACTIONS, ACCOUNTS AND
VOUCHERS OF THE BOARD SHALL BE OPENED TO HIS INSPECTION
AT ALL TIMES.
13. IMMEDIATELY AFTER ITS ACCOUNTS AND TRANSACTIONS HAVE BEEN
AUDITED, THE BOARD SHALL SUBMIT THEM, TOGETHER WITH AN
,- ANNUAL REPORT OF ITS AFFAIRS TO COUNCIL.
14, THAT BY-LAWS NUMBERS 77-74 AND 77-79 ARE HEREBY REPEALED.
R[AD A FIRST AND SECOND rIME THIS 2'TH DAY OF SEPTEMBER, 1978.
READ A THIRD TIME AND
1978.
FINALLY PASSED THIS 25TH DAY OF SEPTEMBER,
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/~~) G. H. HICKARD
MAYOR
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IlltI IJUfJJUn:lllUIl or me I own or 1'l8WCaStle
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The Corporation of the Town of Newcastle
BY-LAW 93-_
being a by-law to amend By-Law 78-63, being a by-law to establish the Orono Arena as
a Community Centre in accordance with the Community Recreation Centres Act (1974)
and to provide for the establishment of a Community Centre Board.
WHEREAS THE CORPORATION OF THE TOWN OF NEWCASTLE considers it desirable
to amend By-Law 78-63;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
NEWCASTLE ENACTS AS FOLLOWS:
THAT By-Law 78-63 is hereby amended as follows:
1. THAT Section 2 be deleted In its entirety and replaced with the following:
"2. THAT the aforesaid Arena, Community Centre and Grandstand be under
the management and control of a Board appointed by Council to be called
the 'Orono Arena Community Centre Board" and hereinafter referred to as
the 'Board' to be comprised of eight (8) persons all of whom shall be
appointed annually by resolution of Council - two (2) members of whom
shall be members of Council; two (2) members shall be representatives of
the Durham Central Agricultural Society; two (2) members of the Orono
Amateur Athletic Association; and, two (2) members from the former
Township of Clarke."
2. THAT Section 6(A} be deleted In Its entirety and replaced with the following:
'6. SUBJECT to such limitations and restrictions as Council may. from time
to time, Impose by By-Laws..resolution or otherwise, the Board agrees to:
,
(A) Hold regular meetings a minimum of four (4) times during each
calendar year - one of which shall be a formal Annual General
Meeting during which officers of the Board are to be elected. The
Board shall be responsible to fix the times and places of me.etings
of the Board and to establish the mode of calling and conducting
the business of the Board and to make regulations governing the
conduct of its members and employees;"
READ A FIRST AND SECOND TIME this th day of
, 1993.
READ A THIRD TIME and finally passed this th day of
.1993.
MAYOR
CLERK
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