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Home My WebLink About06/08/2007 lfl!JIJgron. General Purpose and Administration Committee Minutes June 8, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Friday, June 8,2007 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Absent: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor W. Woo Councillor C. Trim (personal business) Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn Director, Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-386-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the General Purpose and Administration Committee minutes of the regular meeting held on May 22,2007, be approved. CARRIED General Purpose and Administration Committee Minutes June 8, 2007 PRESENTATIONS There were no presentations. DELEGATIONS Resolution # GPA-387 -07 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Agenda be altered to add Paul-Andre Larose, Libby Racansky and Greg Bradshaw to the list of delegates; and THAT the order be altered to allow Libby Racansky to speak first. CARRIED Libby Racansky addressed the Committee the regarding Report PSD-074-07, Application for Removal of Holding Symbol. Ms. Racansky stated that the removal of the Holding Symbol and the development of subdivision 18T -94027 should proceed first because water pipes are already there. The subdivision 18T -92014 is in the middle of the neighbourhood and therefore should be developed last. She requested that the removal of the holding symbol not be approved until all monitoring, especially water monitoring, has been completed and all conditions of OMB recommendations have been addressed. Ms. Racansky requested that she be given all documentation for review with the exception of personal information. Jim Souch addressed the Committee regarding Report COD-022-07, Kendal Community Centre. He gave a brief history of the Kendal Community Centre building and how it has now had a very positive impact on the community. Mr. Souch requested that the Municipality of Clarington reconsider rescinding the funding to the Fire Department for a few years. A grant request has been submitted to the Trillium Foundation for consideration of funding to assist with kitchen renovations. The Committee itself has already put forth $10,000.00 towards the new kitchen. Mr. Souch acknowledged that the Kendal Community Centre has already received a $2500.00 grant from the Municipality of Clarington. Teri McKenzie addressed the Committee regarding environmental concerns from Energy From Waste. Ms. McKenzie stated that the public was denied information when Council did not allow Roger Anderson, Regional Chair, the opportunity to speak at the last Council meeting. Ms. McKenzie stated that Clarington needs to be an integral part in the process. Paul-Andre Larose, Ph.D. informed the Committee that he has a Ph.D in Physics and he is extremely concerned about the proposal to build an incinerator in the area. - 2 - General Purpose and Administration Committee Minutes June 8, 2007 His concerns stated include: the need to evaluate and debate potential locations without having prior examined the health implications; there will be unavoidable negative health and environmental consequences; it is against the sustainability of our agriculture, our environment and our health; there is evidence on chemical burdening, increasing cancer rates and decreasing human fertility rates. Dr. Larose is ashamed of the inaction of our Federal Government and wants to see Durham Region take an enlightened action and not compound the problem. Dr. Larose recommended that Clarington Council clearly recognize the health aspect perils associated with the selection of any waste treatment technology; adopt a position that public health and environmental concerns are primary issues that cannot, under any circumstances or any pretense, be compromised or sacrificed; mandate its representatives to Regional Council to articulate this position; and acknowledge that good stewardship is good environmentalism which itself is good economics. Greg Bradshaw addressed the Committee regarding the use of Pesticides. He informed the Committee of his health issues and the reason why he moved to the country. Mr. Bradshaw would like society to stop using pesticides altogether. He stated that it affects people, animals, water and food gardens. Mr. Bradshaw would like to work for the Municipality to promote the healthy alternatives, and questioned when Clarington was going to get on board with being a pesticide-free municipality. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application for Draft of Condominium Approval 1709599 Ontario Inc. PSD-072-07 Susan Ashton, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-072-07. No one spoke in opposition to or support of Report PSD-072-07. Jennifer Passy and Angela Schuller from Mackinnon and Associates appeared on behalf of the applicant, 2809599 Ontario Inc. They informed the Committee that the tenants are very much in support of this project and that all units will be improved. The current tenants will have the first opportunity to purchase the units. - 3 - General Purpose and Administration Committee Minutes June 8, 2007 PLANNING SERVICES DEPARTMENT DRAFT PLAN OF CONDOMINIUM APPLICATION APPLICANT: 1709599 ONTARIO INC. Resolution #GPA-388-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-072-07 be received; THAT the Draft Plan of Condominium application, submitted by 1709599 Ontario Inc. be referred back to staff for further processing and the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-072-07 and any delegation be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 24, 2007 Resolution #GPA-389-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-073-07 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on May 24, 2007 for applications A2007 -0018 to A2007 -0023 inclusive and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: CLARET INVESTMENTS LIMITED AND 1361189 ONTARIO LIMITED 18T-92014 - HANCOCK NEIGHBOURHOOD Resolution #GPA-390-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-074-07 be received; - 4 - General Purpose and Administration Committee Minutes June 8, 2007 THAT the application submitted by Claret Investments Ltd. and 1361189 Ontario Ltd. to remove the Holding (H) symbol for Lots 1 to 89, and Block 103 as shown on the draft 40M-Plan for Draft Approved Plan of Subdivision 18T -92014 be approved; THAT the By-law attached to Report PSD-074-07 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-074-07, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 289143 ONTARIO LIMITED - WESTVALE 18T-95023 (PHASE 2) Resolution #GPA-391-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-075-07 be received; THAT the application submitted by 289143 Ontario Limited to remove the Holding (H) symbol for Lots 1 to 45, Blocks 46,47 and 48 as shown on the draft 40M-Plan for Phase two (2) of Draft Approved Plan of Subdivision 18T -95023 be approved; THAT the By-law attached to Report PSD-075-07 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-075-07 any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: DARLINGTON SPRINGS LTD. (THE KAITLlN GROUP) ASPEN SPRINGS WEST - PHASE III Resolution #GPA-392-07 Moved by Councillor Hooper, seconded by Mayor Abernethy THAT Report PSD-076-07 be received; THAT the request for Removal of Part Lot Control by Darlington Springs Ltd. with respect to Blocks 67 to 72 inclusive on Plan 40M-2240, be approved; - 5 - General Purpose and Administration Committee Minutes June 8, 2007 THAT the Part Lot Control By-law attached to Report PSD-076-07 be passed pursuant to Section 50(7.1) of the Planning Act and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-076-07 and any delegations be advised of Council's decision. CARRIED BILL 51 - PLANNING AND CONSERVATION LAND STATUTE LAW AMENDMENT ACT, 2006 Resolution #GPA-393-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-077 -07 be received; THAT the By-law contained in Attachment 1 to Report PSD-077 -07 be approved delegating authority to the Planning Director to make a decision on whether submitted planning applications are complete; THAT the By-law contained in Attachment 2 to Report PSD-077 -07 be approved requiring pre-consultation with the Municipality of Clarington Planning Services Department prior to submission of applications, plans and/or drawings for all official plan amendments, zoning by-law amendments, draft plan of subdivision/condominium and site plan; and THAT all interested parties listed in Report PSD-077 -07 and any delegations be advised of Council's decision. CARRIED FINANCIAL IMPACT ANALYSIS OF NEW DEVELOPMENT AREAS Resolution #GPA-394-07 Moved by Mayor Abernethy, seconded by Councillor Foster THAT Report PSD-078-07 be received; THAT the Purchasing By-law 2006-127 be waived; - 6 - General Purpose and Administration Committee Minutes June 8, 2007 THAT Hemson Consulting Ltd. be retained to undertake the Financial Impact Analysis of New Development Areas for $60,000 subject to receipt of funding from the development proponents; and THAT any delegations be advised of Council's decision. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Mayor Abernethy chaired this portion of the meeting. OPERATIONS DEPARTMENT CLARINGTON PITCH-IN CANADA CLARINGTON CLEAN AND GREEN Resolution #GPA-395-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report OPD-007 -07 be received for information. CARRIED CEMETERY TARIFF OF RATES Resolution #GPA-396-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report OPD-008-07 be received; THAT the proposed tariff of rates as outlined on Attachment 1, 2, 3, 4 to Report OPD-008-07 be approved; and THAT the proposed tariff of rates as outlined be forwarded to the Ministry of Government Services for approval. CARRIED - 7 - General Purpose and Administration Committee Minutes June 8, 2007 Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT EMERGENCY AND FIRE SERVICES GOVERNING BY-LAW Resolution #GPA-397-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Report ESD-009-07 be received; THAT the By-law #84-68 attached to Report ESD-009-07 (establishing by-law), and By-Law #94-172 (amendment) be rescinded; and THAT the Emergency and Fire Services Governing By-law attached to Report ESD- 009-07 be forwarded to Counci I for approval. CARRIED Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICERS (SUMMER) Resolution #GPA-398-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report CLD-023-07 be received; THAT the by-laws attached to Report CLD-023-07 to appoint Municipal Law Enforcement Officers be forwarded to Council for approval; and THAT Alison Albrecht and Aaron Beaton be advised of Council's decision. CARRIED - 8 - General Purpose and Administration Committee Minutes June 8, 2007 QUARTERLY PARKING REPORT Resolution #GPA-399-07 Moved by Councillor Foster, seconded by Councillor Novak THAT Report CLD-024-07 be received; and THAT a copy of Report CLD-024-07 be forwarded to the Bowmanville Business Centre for their information. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT KENDAL COMMUNITY CENTRE Resolution #GPA-400-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-022-07 be received; THAT the lease agreement with the Kendal Community Centre (Schedule "A" to Report COD-022-07) be approved; and THAT the By-law marked Schedule "B" to Report COD-022-07, as amended authorizing the Mayor and the Clerk to execute the necessary agreement, be forwarded to Council for approval. CARRIED AS AMENDED LATER IN THE MEETING (See following amending motion) Resolution #GPA 401-07 Moved by Councillor Foster, seconded by Councillor Novak THAT section 18 of the Agreement (Schedule A to Report COD-022-07) be amended to read as follows; "The Municipality of Clarington Emergency Services Department will be responsible for 25% and the Municipality of Clarington will be responsible for 25% of the utility charges for the term of the agreement." CARRIED - 9 - General Purpose and Administration Committee Minutes June 8, 2007 The foregoing Resolution #GPA-400-07 was then put to a vote and carried as amended. CO-OPERATIVE TENDER C-526-06, THE SUPPLY AND DELIVERY OF CULVERTS Resolution #GPA-402-07 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report COD-023-07 be received; THAT Armtec Limited, Peterborough, Ontario, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender C-526-06, be awarded year 2 of the contract for the Municipality of Clarington requirements for Supply and Delivery of Culverts on an "as required" basis; THAT the total funds expended be provided from the approved respective Culvert Maintenance Construction budget; and THAT upon expiry of year two of the contract and pending satisfactory service and pricing by the low bidder and pending agreement of the Durham Co-operative participants, the contract be extended for a third year. CARRIED CO-OPERATIVE TENDER W2007-14, CO-OP ARMOURED CAR SERVICES Resolution #GPA-403-07 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report COD-024-07 be received; THAT the G4S Cash Services (Canada) Ltd., Toronto, Ontario, with a bid price of $56,277.54 (plus applicable taxes) for the first year being the lowest responsible bidder meeting all terms, conditions and specifications of Tender W2007 -14 be awarded the contract to provide Armoured Car Services for a one year term; THAT upon expiry the contract be extended for up to two one year additional terms, pending satisfactory pricing and service; and THAT the funds be drawn from the respective year's Finance Department's current operating budget. CARRIED - 10 - General Purpose and Administration Committee Minutes June 8, 2007 FIRST IMPRESSIONS COMMUNITY EXCHANGE PROGRAM Resolution #GPA-404-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report COD-025-07 be received; and THAT Clarington Tourism's participation and leadership in the Ministry of Agriculture, Food & Rural Affairs First Impressions Community Exchange program be endorsed when a suitable exchange community is confirmed. CARRIED Resolution #GPA-405-07 Moved by Councillor Foster, seconded by Councillor Woo THAT the order of the agenda be altered to consider Unfinished Business item (a) Addendum to COD-002-07 under the Corporate Services portion of the agenda. CARRIED ADDENDUM TO COD-002-07 MUSEUM GOVERNING BY-LAW UPTDATE Resolution #GPA-406-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT COD-002-07 be lifted from the table; THAT COD-002-07 be received; THAT the Addendum to Report COD-002-07 (Attachment #2) be received; THAT Option A or B in Report COD-002-07 be considered unnecessary as Council has appointed the Clarington Museum and Archives Board of Management; THAT the amended By-law, Attachment #1 to Addendum to Report COD-002-07, be forwarded to Council for approval; and THAT the Museum Board and the Museum Administrator be advised of Council's decision. CARRIED - 11 - General Purpose and Administration Committee Minutes June 8, 2007 FINANCE DEPARTMENT CONFIDENTIAL LEGAL MATTER Resolution #GPA-407-07 Moved by Councillor Woo, seconded by Councillor Foster THAT Confidential Report FND-01 0-07 be referred to the end of the agenda, to be considered during a closed session. CARRIED CASH ACTIVITY - FIRST QUARTER OF 2007 Resolution #GPA-408-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report FND-011-07 be received; THAT in accordance with provision of Chapter 25, Section 268 of the Municipal Act, S.O. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the first quarter of the year 2007, as shown on the attached schedule; and THAT part "A" of the expenditures for the first quarter of the year be confirmed. CARRIED CHIEF ADMINISTRATIVE OFFICE There were no reports considered under this section of the Agenda. UNFINISHED BUSINESS Resolution #GPA-409-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT Teri McKenzie be thanked for her comments and that her name be added to list of interested parties on the Energy from Waste issue. CARRIED - 12 - General Purpose and Administration Committee Minutes June 8, 2007 Resolution #GPA-41 0-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the delegation of Paul-Andre Larose be received with thanks. CARRIED Resolution #GPA-411-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the delegation of Greg Bradshaw be referred to the Director of Operations. CARRIED OTHER BUSINESS ENERGY FROM WASTE - DURHAM REGION SITE TOURS Resolution #GPA-412-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT David Crome, Director of Planning Services and Fred Horvath, Director of Operations be authorized to join the Durham Region delegations tour of Energy from Waste sites. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-413-07 Moved by Councillor Woo, seconded by Councillor Foster THAT Faye Langmaid, Manager of Special Projects, be added to the list of delegates to for the tour from Energy from Waste. LOST - 13 - General Purpose and Administration Committee Minutes June 8, 2007 The foregoing Resolution #GPA-412-07 was then put to a vote and carried. Resolution #GPA-414-07 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Region of Durham be requested to add Faye Langmaid, Manager of Special Projects for the Municipality of Clarington, to the group of delegates touring the Energy from Waste sites. CARRIED SCHEDULE OF MEETINGS Resolution #GPA-415-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT the schedule of meetings be amended by adding a General Purpose and Administration Committee meeting on Tuesday, July 31,2007 at 9:30 a.m., immediately followed by a Council meeting. TABLED LATER IN THE MEETING (See following motion) Resolution #GPA-416-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT be tabled until Monday, June 11,2007 Council Meeting. CARRIED LEGAL MATTER - "CLOSED MEETING" Resolution #GPA-417 -07 Moved by Councillor Foster, seconded by Councillor Hooper THAT the Committee recess for five minutes and then reconvene in a "closed" session to consider Confidential Report FND-01 0-07 regarding a legal matter. CARRIED Committee reconvened in "open" session at 11 :59 a.m. - 14- General Purpose and Administration Committee Minutes June 8, 2007 RATIFICATION OF ACTIONS TAKEN AT CLOSED MEETING Resolution #GPA-418-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT the actions taken in the "closed" meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-419-07 Moved by Councillor Novak, seconded by Councillor Foster THAT the meeting adjourn at 12:10 p.m. CARRIED / ~l / / <</ -. . /? ,7'Y--<)/ . DEP Y C(ERK / 'J - 15 -