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REPORT
ENGINEERING SERVICES DEPARTMENT
Date:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday June 18, 2007 Resolution #:6111-l/34-07
Meeting:
Report #: EGD-045-07
File #:
By-law #:
Subject:
2007 Capital Budget Modification - Transfer of Funds
Recommendations:
1. THAT report EGD-045-07 be received; and
2. THAT the transfer of funds proposed to the 2007 capital budget be approved
FORTHWITH.
Respectfully by,
Submitted by: j(('~Viewed by: 0 ~~
A.S. Cannella, C.E.T. Franklin Wu
Director of Engineering Services Chief Administrative Officer
ASC/BMB/jo
June 12, 2007
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-9282
Report #EGD-045-07
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1.0 BACKGROUND
Since the approval of the 2007 capital budget in April 2007, the Engineering
Services Department has completed the design and tender process for the
majority of 2007 approved projects. Due to magnitude of the project list and the
timing of the approved budget, the department has advertised, tendered, and
received bids on several projects in a short period of time.
2.0 DISCUSSION
The projects recently closed have experienced budget shortfalls and surpluses.
It is the intention of the Engineering Services and Finance Department to
complete all the projects without impacting the overall capital budget and funding
components thereof.
The following table summarizes the project costs that have recently closed:
Table 1.0
Project Total Approved Estimated Surplus/Deficit
Project 10 Budget Tendered Project
Funding Source Costs
West Townline Sidewalk
5800-8320-07102 Surplus
100% Development Charge $390,000.00 $200,000.00 $190,000.00
Cone. Road 3 Bridge Rehab.
5800-8310-07120 Surplus
100% Tax Levy $230,000.00 $126,000.00 $104,000.00
Church St. Extension
(2006 & 2007 Capital Budget) Deficit
5800-8310-06116 $310,000.00 $408,000.00 ($98,000.00)
100% Development CharQe
St. George St. Signalization
(2006 Capital Budget) Deficit
5800-8310-0611 0 $300,000.00 $324,000.00 ($24,000.00)
Development CharQes
Report #EGD-045-07
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Table 1.0 Continued...
Project T otal ~pproved Estimated Surplus/Deficit
Project 10 Budget Tendered Project
Funding Source Costs
Elgin St Reconstruction
(2006 & 2007 Capital Budget)
5800-831 0-061 04 Deficit
Development Charges $127,400.00 $152,400.00 ($25,000.00)
Tax Levy and Federal Tax $507,600.00 $609,600.00 ($102,000.00)
Reserve Fund
Several reasons exist for the results related to the above tendered cost. This
includes extension of project limits to take advantage of Regional funding,
revised project scopes due to pUblic information centers, detailed design
subjects, eliminating concerns from the Department of Fisheries, School Board
concerns, and development progress adjacent to proposed projects.
As such, the overall revenue and development charge breakdown with respect to
the total capital budget is as follows for the projects listed above:
Table 2.0
Funding Source Approved Estimated Project Surplus/Deficit
Funding Amount Costs
Surplus
Development Charges $1,152,400.00 $1,114,880.00 $43,000.00
Surplus
T ax Levy $712,600.00 $705,120.00 $2,000.00
When consideration is taken for the overall budget, it is evident that each of the
funding components, Revenue and Development Charges, remains surplus.
Report #EGD-045-07
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3.0 CONCLUSION
Engineering Service has confirmed the above breakdown with the Director of
Finance. In order to complete the projects listed in Table 1.0, it is recommended
that the Municipality transfer funds from projects estimated in surplus to those
identified to be in deficit following the estimated costs based on low tendered
bids received for each respective project.
In order to achieve this, the following transfer of funds is necessary to the 2007
Capital Budget:
· Transfer $102,000.00 (Revenue) from Cone. Road 3 Bridge Rehab.
5800-8310-07130 to Elgin St Reconstruction 5800-8310-06104
· Transfer $25,000.00 (Development Charges) from West Townline
Sidewalk 5800-8320-07101 to Elgin St Reconstruction 5800-8310-06104
· Transfer $98,000.00 (Development Charges) from West Townline
Sidewalk 5800-8320-07101 to Church St. Extension 5800-8310-06116
· Transfer $24,000.00 (Development Charges) from West Townline
Sidewalk 5800-8320-07101 St. George St. Signalization 5800-8310-06110
The subsequent award of each tendered project will be will be considered in the
Corporate Services Department section of this agenda through the Municipality's
Purchasing Department.