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Home My WebLink AboutCOD-038-07 CLBfillgton REPORT CORPORATE SERVICES DEPARTMENT Date: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE "1. ) h< #6 (JA-- 'f~~' 07 June 18, 2007 1\60 U on COD-038-07 File #_ By-law ~oo7--1'~ Meeting: Report #: Subject: CL2007-26, Concession Road 3 Bridge Rehabilitation at Pollard Road Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-038-07 be received; 2. THAT Baltimore Development & Services Limited, Cobourg, Ontario with a total bid in the amount of $89,530.00 (Plus GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007-26 be awarded the contract for Concession Road 3 Bridge Rehabilitation at Pollard Road as required by the Engineering Department; 3. THAT funds required in the amount of $126,000.00 (which includes $89,530.00 tendering, consulting and contingencies from the 2007 Budget) be drawn from Engineering 2007 Capital Account # 110-32-329-83319-7401; and 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: Reviewed b..tJ..~-~ Franklin Wu, Chief Administrative Officer Nancy Ta or, B.B ., C ., D~ A.S. Cannella, C.E.T. Director of Engineering Services MM\LAB\km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 REPORT NO.: COD-038-07 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Concession Road 3 Bridge Rehabilitation at Pollard Road, as required by the Engineering Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B" attached. The total project cost, including project administration and contingencies is $126,000.00 and is within the 2007 Budget allocation of $230,000.00 as outlined in the memo from Engineering Services and the letter from Totten Sims Hubicki Associates marked Schedule "B" and will be drawn from Engineering 2007 Capital Accounts # 110-32-329-83319-7401. The low bidder has previously performed satisfactory work for the Township of Hamilton, County of Northumberland and the Township of Alnwick. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Baltimore Development & Services Limited, Cobourg, Ontario, be recommended for the contract for the Concession Road 3 Bridge Rehabilitation at Pollard Road. Attachments: Attachment 1 - Schedule "A", By-law Attachment 1 - Schedule "B" Memo from Engineering Services & Letter from Totten Sims Hubicki Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2007- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Baltimore Development & Services Limited, Cobourg, Ontario for the Concession Road 3 Bridge Rehabilitation at Pollard Road. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOllOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Baltimore Development & Services Limited, Cobourg, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2007. By-law read a third time and finally passed this day of ,2007. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk SCHEDULE "B" CliJlilJglOn MEMO TO: Louann Birkett, Purchasing Manager FROM: Bruno Bianco, Design Engineer DATE: June 12, 2007 SUBJECT: Conc. Rd. 3 Bridge Rehabilitation Tender Award Recommendation Contract CL2007 -26 CSR.ConcRd3.1 The Engineering Services Department has reviewed the recommendation provided by TSH and offers the following comments. We concur with the recommendation to award the contract to Baltimore Development & Services Limited. in the amount of $89,530.00 exclusive of G.S.T. for the 2007 Concession Road 3 Bridge rehabilitation project east of Pollard Rd. As recommended, we have carried a contingency amount of approximately 12% to address the sensitivity of the water course below the structure. Therefore, including design and tender fees as well as contract administration fees, the engineering department advises the following breakdown for the above referenced project; Concession Road 3 Bridge Rehabilitation Account 11032329833197401 Total Project $126,000.00 Amount Budget Amount $230,000.00 Estimated $104,000.00 Budget Surplus SCHEDULE "B" In light of the circumstances discussed by TSH in the attached recommendation, we recommend the report to Council be moved forward based on the above. Attached for your files is the recommendation provided by TSH. Should you have any further question, please feel free to contact the undersigned. Regards, ~b~ - ~~ Bruno M. Bianco, P. Eng. Design Engineer BMB/dv cc William McCrae, P. Eng., Totten Sims Hubicki Nancy Taylor, Director of Finance ') CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 II TIll SCHEDULE "B" Totten Sims Hubicki Associates 513 Division Street. Cobourg. Ontario, Canada K9A 5G6 (GOS) 372-2121 Fax: (905) 372-3621 E-mail: cobourg@tsh.ca www.lsh.ca engineers architects planners June 1 I, 2007 Mr. A. S. Cannella, C.E.T. Director of Engineering Services Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario. LIC 3A6 Dear Mr. Cannella: Re: Concession Road 3 Bridge Rehabilitation at Pollard Road Contract CL2007-26 Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Wednesday, June 6, 2007 at 2: 15 p.m. A list of the bids received is provided in the table below. All numbers are exclusive ofOST. BIDDER TOTAL BID AMOUNT Baltimore Developments & Services Limited $89,530.00 Cobo\1rg, ON Bob Hendricksen Construction Limited $113,850.00 Port Perry, ON A-Con Construction Limited $152,295.90 * Woodbridge, ON Elirpa Construction & Material Ltd. $152,533.76 Pickering, ON * Extension Error TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid values noted above. As requested by the Purchasing Department, references have been checked for the low bidder, Baltimore Developments & Services Limited (BDS). In addition to the COMRIF Contract NO. HAM29455 completed for the Township of Hamilton, which was administered by TSH, BDS has completed projects of similar scope for the County of Northumberland and the Township of Alnwick. Staff from these references were contacted and have confirmed the contractor's performance on these past projects to be satisfactory. Estimated costs for various project components, based on Baltimore Developments & Services Limited's low bid are summarized below: Mr. A.S. Cannella, C.E.T. June 11,2007 SCHEDULE "B" 2 Tender Amount (All Sections) Detailed Design and Tendering Contract AdministrationlMaterial Testing Contingencies Total $89,530.00 $7,] 73.30 $15,000.00 $14.296.70 $126,000.00 Based on the total project cost of $126,000.00 for the Bridge Rehabilitation and the 2007 Capital Budget amount of$230,000.00 from Account NO. 110-32-329-83319-7401, the project is within budget. The reason for the large difference between the budgeted amount and the total project cost was due to the budget amount being based on a preliminary assessment of the site and a much more extensive rehabilitation for the bridge. The final detailed design dealt with a much more limited scope of work dealing mainly only with the parapet walls and minor substructure rehabilitation. Based on the above, we recommend that the tender in the amount of$89,530.00 (exclusive ofG.S.T.) be awarded to Baltimore Developments & Services LTD., Cobourg, Ontario. Bid cheques or bid bonds shall be retained for low and second low bids until the Contract has been executed. Should you have any questions regarding this matter, please contact the undersigned. Yours truly, ,,/"]:,7 / lon ~~~h4 P.~ Project Engineer RA/ym P:112.29654\CorrcspI22229.doc pc: Mr. Bruno Bianco, P.Eng., Design Engineer, Municipality of Cia ring ton TIH