HomeMy WebLinkAboutCOD-034-07
CWilJgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: COD-034-07
File#_
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By-law #&007-/bO
Date: June 18, 2007
Subject:
CL2007-19, ASPHALT RESURFACING CONTRACT 1
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-034-07 be received;
2. THAT Miller Paving Limited, Whitby, Ontario with a total bid in the amount of
$814,385.62 (Plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2007-19, be awarded the
contract for the Asphalt Resurfacing Contract #1 as required by the Engineering
Department;
3. THAT the total funds required in the amount of $1,008,000.00 ($814,385.62
tender, consulting and contingencies) be drawn from Engineering 2007 Capital
Account #110-32-330-83212-7401;
4. THAT the remaining funds in the amount of $617,000.00 be transferred to the
Asphalt Resurfacing Contract 2; and
5. THAT the attached By-law marked Schedule "An authorizing the Mayor and the
Clerk to execute the necessary agreement be approved.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-034-07
PAGE 2
Submitted by: #~
~ Marano, H.B.Sc., C.M.O.
Director of Corporate Services
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A.S. Ca nella, C.E.T.
Director of Engineering Services
MM/NT/ASC/LB/km
Reviewed b&d
Franklin Wu,
Chief Administrative Officer
REPORT NO.: COD-034-07
PAGE 3
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Asphalt Resurfacing
Contract 1, as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B" attached.
The total project cost, including project administration, and contingencies is $1,008,000.00 and will
be drawn from the 2007 Engineering Capitaf Budget Account # 1100-32-330-83212-7401 and is
outlined in the memo from Engineering Services and the letter from Totten Sims Hubicki Associates
marked Schedule "B":
As the total tender is under the budget allocation of $1 ,625,000.00 it is recommended that the
$617,000.00 surplus be transferred to the Asphalt Resurfacing Contract 2 project.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Miller Paving Limited,
Whitby, Ontario, be recommended for the contract for the Asphalt Resurfacing Contract 1.
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2007-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Miller Paving
Limited, Whitby, Ontario, to enter into agreement for the
Asphalt Resurfacing Contract 1.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Miller Paving Limited, Whitby, Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2007.
By-law read a third time and finally passed this day of
,2007.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
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SCHEDULE "S"
MEMO
TO: Louann Birkett, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Design Engineer
DATE: June 7,2007
SUBJECT: ASPHALT RESURFACING - CONTRACT 1
VARIOUS STREETS - 2007
CL2007-19
OUR FILE: CPR.2007.1
The Engineering Services Department has reviewed the recommendation
provided by TSH and offers the following comments.
We concur with the recommendation to award the contract to Miller Paving
Limited Whitby in the amount of $814,385.62 exclusive of G.S.T. for the
Pavement Rehabilitation Program (Contract 1) for 2007.
A contingency amount of approximately 9.0% is carried forward for the project
based on previous years. Therefore, including design and tender fees as well as
contract administration fees, the engineering department advises the following
Municipal breakdown for the above referenced project;
Asphalt Resurfacing
Contract 1
Account 11032330832127401
Total Project $1,008,000.00
Amount
Budoet Amount $1,625,000.00
Estimated $617,000.00
Budget Surplus To be carried forward to
Contract 2
RECEIVED
JUN 0 7 2007
MUNICIPALITY OF CLARINGTON
PURCHASING DEPARTMENT
SCHEDULE "B"
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We recommend the report to Council move forward based on the above
apportionments. Attached for your files is the recommendation provided by TSH.
Should you have any further question, please feel free to contact the
undersigned.
Regards,
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Bruno M. Bianco, P. Eng.
Design Engineer
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Attachment
cc William McCrae, P. Eng., Totten Sims Hubicki
Nancy Taylor, Director of Finance
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379
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SCHEDULE "B"
Totten Sims Hubicki Associates
513 Division Street.
Cobourg, Ontario, Canada K9A 5G6
(905) 372-2121 Fax: (905) 372-3621
E-mail: cohourg@tsh.ca www.tsh.ca
engineers
architects
planners
June 7, 2007
Mr. A. S. Cannella, C.E.T.
Director of Engineering Services
Corporation of the Municipality of CIa ring ton
40 Temperance Street
BOWMANVILLE, Ontario. L1 C 3A6
Dear Mr. Cannella:
Re: Asphalt Resurfacing, Various Streets, Contract No. CL2007-19
Municipality of Clarington
Tenders for the above project were opened at the Municipal Offices on Thursday, May 31, 2007 at
2: IS p.m. A list of the bids received is provided in the table below. All numbers are exclusive ofGST.
BIDDER TOTAL BID AMOUNT
Miller Paving Limited $814,385.62
Whitby, ON
Lafarge Paving & Construction Limited $979,537.90
Oshawa, ON
TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid
values noted above. As requested by the Purchasing Department references have been checked for the
low bidder Miller Paving Limited. In addition to Contract CL2006-50 for the Municipality of Clarington,
Miller Paving Ltd. has completed projects of similar scope for the Region of Durham and the Township
ofUxbridge. Staff from these references were contacted and have confirmed the contractor's
performance on these past projects to be satisfactory.
Estimated costs for various project components, based on Miller Paving Limited's bid are summarized
below:
Tender Amount (All Sections)
Detailed Design and Tendering
Contract Administration/Material Testing
Contingencies
Total
$814,385.62
$20,736.08
$82,000.00
$90.878.30
$1,008,000.00
Based on the total project cost of $1 ,008,000.00 for the asphalt rehabilitation works and the 2007 Capital
Budget amount of$I,625,000 from Account NO. 110-32-330-83212-7401, the project is within budget.
The higher budgeted amount is to account for the second phase of the asphalt rehabilitation which is to be
tendered later this summer.
~
Mr. A.S. Cannella, C.E.T.
June 7, 2007
SCHEDULE "B"
2.
Based on the above, we recommend that the tender in the amount of$814,385.62 (exclusive ofG.S.T.) be
awarded to Miller Paving Limited of Whitby, Ontario.
Bid cheques or bid bonds shall be retained for low and second low bids until the Contract has been
executed.
Should you have any questions regarding this matter, please contact the undersigned.
Yours truly,
Ron Albright, P.Eng.
Project Engineer
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pc: Mr. Bruno Bianco, P.Eng., Design Engineer
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