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Home My WebLink AboutCOD-033-07 Cl~n REPORT CORPORATE SERVICES DEPARTMENT Report #: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE June 18, 2007 1iesollAhM::ItG PA-l./6/-07 COD-033-07 File#_ By-law#d.007-159 Meeting: Date: SUBJECT: CL2007-18, SIDEWALK CONSTRUCTION, EAST SIDE OF WEST TOWNLlNE ROAD, COURTICE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-033-07 be received; 2. THAT Lafarge Paving and Construction Ltd, Oshawa, Ontario with a total bid in the amount of $159,081.64 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-18, be awarded the contract for the Sidewalk Construction, East Side of West Townline Road, Courtice as required by the Engineering Department; 3. THAT the total funds required in the amount of $200,000.00 ($159,081.64 tender, plus contract administration, contingencies and hydro relocation) be drawn from Engineering 2007 Capital Account #110-32-331-83321-7401; and 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: Reviewed by. ~ --:..~ Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 REPORT NO.: COD-033-07 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Sidewalk Construction, East Side of West Townline Road, Courtice, Ontario, as required by the Engineering Department and as shown on the map below: ~ ~if GI ... -g /1 " ~ ~ 1. I I I I _~-_-_HB'nghamGI._------j. .. I ! i - ~ Dudtey-Court- - i ~ !!I '" o c U c . c I " ... I : '---------1 I I W~E s COURTICE TOWNLlNE ROAD SIDEWALK DRAWN BY: E.L. DATE: June 11,2007 G:\Attachments\T ownlineRdSw. mxd Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per letter from Totten Sims Hubicki Associates Schedule "B" attached. REPORT NO.: COD-033-07 PAGE 3 The total project cost, including project administration, contingencies and hydro relocation is $200,000.00. The funding will be provided from the 2007 Capital Budget Account 110-32-331- 83321-7401 and is as outlined in the memo from Engineering Services and the letter from Totten Sims Hubicki Associates marked Schedule "B". The budget amount represents costs for a longer section of sidewalk which extends further south. The adjacent lands to this southern section have not yet been developed and therefore it is premature to extend the sidewalk at this time. For this reason, the additional sidewalk was not included in this tender. The low bidder has provided satisfactory service to the Municipality of Clarington in recent years. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Lafarge Paving and Construction Ltd., Oshawa, Ontario, be recommended for the contract for the Sidewalk Construction, East Side of West Townline Road, Courtice, Ontario. Attachments: Attachment 1 - Schedule "A", By-law Attachment 2 - Schedule "B", Memo from Engineering Services and Letter from Totten Sims Hubicki Associates Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2007- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and lafarge Paving and Construction Ltd, Oshawa, Ontario, to enter into agreement for the Sidewalk Construction, East Side of West Townline Road, Courtice. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOllOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between lafarge Paving and Construction Ltd, Oshawa, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2007. By-law read a third time and finally passed this day of ,2007. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk Cl.~mglOn SCHEDULE "B" MEMO TO: Louann Birkett, Purchasing Manager FROM: Bruno Bianco, Design Engineer DATE: June 6, 2007 SUBJECT: Townline Road South Tender Award Recommendation Contract CL2007-18 CSW.TownlineRdS.2 The Engineering Services Department has reviewed the recommendation provided by TSH and offers the following comments. We concur with the recommendation to award the contract to Lafarge Paving & Construction Ltd. in the amount of $200,000.00 exclusive of G.S.T. for the 2007 sidewalk installation project along Townline Road south between Pickard Gate and the current urban limit to the south. As recommended, we have carried a contingency amount of approximately 8.5% to address interest from impacted residents. Therefore, including design and tender fees as well as contract administration fees and utility relocations, the engineering department advises the following breakdown for the above referenced project; Townline Road South Sidewalk Construction Account 11032331 83321 7401 Total Project $200,000.00 Amount Budget Amount $390,000.00 Estimated $190,000.00 Budget Surplus RECEIVED JUN 0 7 2007 MUNICIPALITY OF CLARINGTON PURCHASING DEPARTMENT Townline Road South Tender Award Recommendation CL2007 -18 SCHEDULE "B" 2 June 6, 2007 In light of the circumstances discussed by TSH in the attached recommendation, we recommend the report to Council be moved forward based on the above. Attached for your files is the recommendation provided by TSH. Should you have any further question, please feel free to contact the undersigned. Regards, Bruno M. Bianco, P. Eng. Design Engineer BMB/dv cc William McCrae, P. Eng., Totten Sims Hubicki Nancy Taylor, Director of Finance CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 II 11M SCHEDULE "B" engineers architects planners Tulten Sims Hubi,:ki Associ;lles 513 D,vlslulI Stwel, Cobour\]. Ontario, Cana(\a K9A 5G5 i905i 372.2121 F,'IX: (905i 372 3521 Email: cobouru@tsh,ca www.lsh.GI June 4, 2007 ~lr. A. S. Cannella, c.E. T. Director of Engineering Services Corporation of the Municipality of Clarington 40 Temperance Street BOWMAj\j"VILLE, Ontario. LlC 3A6 Dear Mr, Cannella: Re: Sidewalk Construction, East Side of West Townline Road, Courtice Contract No. CL2007-18, Municipality of Clarington TSH Project No. 12-29661 Tenders for the above project were opened at the Municipal offices on Friday, May 18, 2007 at 2: 15 :00 P.M. The bids received, excluding GST, are summarized as follows: BIDDER TOTAL BID AMOUNT Lafarge Paving & Construction Ltd. $159,081.64 Oshawa, ON - Aloia Bros. Cone. Contractors $238,198.00 Toronto, ON TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid values noted above. Lafarge Paving & Construction Ltd. has previously undertaken similar projects for the City of Os haw a, Region of Durham, Municipality of CIa ring ton and the Oshawa Centre. All references contacted confirmed that the work was performed to an acceptable standard. Estimated project costs based on Lafarge's low bid are summarized below: Tender Amount Detailed Design and Tendering (:ontract AdministrationlMateria1 Testing Utility Relocation Contingencies Total $159,081.64 $ 7,878.92 $ 16,000.00 $ 1,000.00 $ 16,039.44 $200,000.00 Based on the total project cost of $200,000.00 for the sidewalk construction and the 2007 Capital Budget amount of $390,000 from Account NO 110-32-331-83321-7401, the project is within budget. The budget amount represents costs for a longer section of sidewalk which extends further south. The adjacent lands to this southern section have not yet been developed and therefore it is premature to extend the sidewalk at this time. For this reason, the additional sidewalk was not included In this tender. Mr. A. S. Cannella, C.ET June 4, 2007 SCHEDULE "B" 2. Based on the above, we recommend that the tender in the amount of$159,081.64 (exclusive ofG.ST) be awarded to Lafarge Paving & Construction Ltd, of Oshawa, Ontario. Bid cheques or bid bonds shall be retained for low and second low bids until the Contract has been executed. Should you have any questions regarding this matter, please contact the undersigned. ;:;a:s'ffi/ Ron Albright, P.Eng. Project Engineer RAlym P:' 12.2%61 I( 'urresp' 2220:i.dllC pc: Mr. Bruno Bianco, P.Eng., Design Engineer, Municipality ofClarmgton 11M