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Home My WebLink AboutCOD-032-07 Cl~n REPORT CORPORATE SERVICES DEPARTMENT Date: June 18, 2007 GENERAL PURPOSE AND ADMINISTRATION COMMITTEE '~/u1ion +~fJ/l- Lf6o'-o1 By-law JOD7 ~ Is-a File#_ Meeting: Report #: COD-032-07 Subject: CL2007-17, Colwill Bridge Water Course Realignment, Bowmanville Creek East Branch Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-032-07 be received; 2. THAT 560789 Ontario Limited, c/o R & M Construction, Acton, Ontario with a total revised bid in the amount of $164,436.00 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-17, Colwill Bridge Watercourse Realignment, Bowmanville Creek East Branch as required by the Engineering Department; 3. THAT funds required in the amount of $245,000.00 (which includes $164,436.00 Tendering, Consulting and Contingencies) be drawn from Engineering 2007 Capital Account #110-32-342-83315-7401; 4. THAT the attached By-law marked Schedule "An authorizing the Mayor and the Clerk to execute the necessary agreement be approved. REPORT NO.: cOD-032-07 PAGE 2 Submitted bY:~ - Ma arano, H.B.Sc., C.M.O. Director of Corporate Services Reviewed by(j ~ ~ ~ Franklin Wu, Chief Administrative Officer o ~ A.S. Can ella, C.E.T. ,\0 Director of Engineering Services M MINT I ASC/LB/km REPORT NO.: cOD-032-07 PAGE 3 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the Colwill Bridge Watercourse Realignment, Bowmanville Creek East Branch, as required by the Engineering Department as shown on map below. I: . 'D .. Cl o ~ ~ !. , Concession'Rd. 4 W~E s () -.;; ll: " > e C) " Q. .. ::;; -.;; ll: c: " l!! C) ~ \ Ul "0 o .... ~ J=? ll: C. " ll: DRAWN BY: E.L DATE: June 11. 2007 BOWMANVILLE COLWILL BRIDGE KEY MAP r WATERCOURSE WOG~~~menlB"""';IIB"d em.d REPORT NO.: COD-032-07 PAGE 4 Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B" attached. The total project cost, including Project Administration, costing allocation is $245,000.00 and is within the 2007 Budget allocation of $260,000.00 as outlined in the memo from Engineering Services and the letter from Totten Sims Hubicki Associates marked Schedule "B" and will be drawn from Account # 100-32-342~83315-7401, The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, 560789 Ontario Limited, c/o R & M Construction, Acton Ontario, be recommended for the contract for the Colwill Bridge Watercourse Realignment, Bowmanville Creek East Branch. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2007- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and 560789 Ontario Limited, c/o R & M Construction, Acton, Ontario, to enter into agreement for the Colwill Bridge Watercourse Realignment, Bowmanville Creek East Branch. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, 560789 Ontario Limited, c/o R & M Construction, Acton, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2007. By-law read a third time and finally passed this day of ,2007. Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk SCHEDULE "B" ClfJ!.pn MEMO TO: LouAnn Birkett, Purchasing Manager, FROM: Bruno Bianco, P. Eng., DATE: June 7,2007 SUBJECT: Colwill Bridge Watercourse Realignment Bowmanville Creek East Branch CL2007-17 CED.ColwillBridgeWR.1 The Engineering Services Department has reviewed the recommendation provided by TSH and offers the following comments. We concur with the recommendation to award the contract to 560789 Ontario Limited, c/o R&M Construction in the amount of $164,436.06 exclusive of G.S.T. for the Colwill Bridge Watercourse Realignment project. Due to current knowledge of the site and the sensitivity of the environmental issues that surround the proposed works, a contingency amount of approximately 12% is carried forward for the project. Therefore, including design and tender fees as well as contract administration fees, the engineering department advises the following Municipal breakdown for the above referenced project; Temperance & Lowe St. Reconstruction Account 11032342833157401 Total Project $245000.00 Amount Budget Amount $260000.00 Estimated $15 000.00 Budget Surplus RECEIVED JUN 0 7 2007 MUNICIPALITY OF CLARINGTON PURCHASING DEPARTMENT r /'\ ,~. .'.., ";> '...'1.11../; SCHEDULE "B" We recommend the report to Council move forward based on the above apportionments. Attached for your files is the recommendation provided by TSH. Should you have any further question, please feel free to contact the undersigned. Regards, Bruno M. Bianco, P. Eng. Design Engineer BMB/dv Attachment cc William McCrae, P. Eng., Totten Sims Hubicki Nancy Taylor, Director of Finance CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 II 11M SCHEDULE "B" Tonen Sims Hubicki Associates 513 Division Street, Cobourg. Ontario, Canada K9A 5G6 (905) 372-2121 Fax: (905) 3723621 Email: cobourg@tsh.ca www.tsh.ca engineers architects planners June 6, 2007 Mr. A.S. Cannella, C.E.T. Director of Engineering Services Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario. L I C 3A6 Dear Mr. Cannella: Re: Bowmanville Creek East Branch Channel Improvements at Colwill Bridge Contract No. CL2007-17, Municipality of Cia ring ton TSH Project No. 12-29612 Tenders for the above project were opened at the Municipal offices on Friday. May 4,2007 at 2: I 5:00 P.M. The bids received excluding GST are summarized as follows: BIDDER TOTAL BID 560789 Ontario Limited, c/o R & M Construction, Acton $164,436.00 The Ontario Construction Company Limited, Niagara-On-The-Lake $196,136.00 Dynex Construction Ltd., Concord $200,243.00 · R. D. Sutcliffe Contracting Inc., Janetville $236,734.71 Ii< Ron Robinson Ltd., Bowmanville $244,126.32 Boyle Excavating Ltd., Bowmanville $259.870.00 Aloia Bros. Concrete Contractors Ltd., Toronto $290.433.00 *"' S & F Excavating Ltd., King City $330,739.00 .. : Stile Landscape ConSlrUction fnc., Sutton Bid Rejected Ii< Extension Error .. Extension Error - Addendum amounts not carried forward to total price TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid values noted above. R & M Construction have completed projects in the area including Goodman Creek Erosion Protection and Hannony Creek Watercourse Improvement for the City of Oshawa. They have also completed projects for the City of Hamilton, the Mississauga Golf and Country Club and Kawartha Golf and Country Club. All references contacted assessed R & M Construction perfonnance to be satisfactory . Mr. A. S. Cannella, C.ET. June 6, 2007 2. SCHEDULE "B" The following is a summary of the total project costs, exclusive of GST: Tender Amount Detailed Design and Tendering Contract Administration Contingencies $164,436.00 $ 25,768.50 $ 25,000.00 $ 29,795.50 Total $245,000.00 Based on the total project cost of$245,OOO.00 and the available budget 0[$260,000.00 from Account No. 110-32-342-833 J 5-740 l, the project will fall within budget. We recommend that the tender in the amount of$164,436.00 (exclusive ofG.S.T.) be awarded to R & M Construction of Acton, Ontario. Bid checks or bid bonds shall be retained for low and second low bids until the Contract has been executed. Should you require any additional information, please contact the undersigned. Yours truly, i.-.-.-.- ..._---;;,r'-..- / t-?L - to\\ '. William McCrae, P. Eng. Senior Project Engineer TM/ym r:' J 2-296 J 2\Cu,,,,,p' ~2199.doc pc: Mr. Bruno Bianco, P.Eng., Municipality of Cia ring ton tIH