HomeMy WebLinkAboutCOD-031-07
CL~n
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: COD-031-07
File #:
~}vchon4-brA-wq,-Of
By-law #:
Date:
June 18, 2007
Subject:
CL2007-6, Two (2) Tandem Axle Trucks with Plow Equipment
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-031-07 be received;
2. THAT Winslow-Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the
amount of $341,663.40 (plus GST), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2007-6, be awarded the contract to
supply Two (2) Tandem Axle Truck with Plow Equipment, as required by the Municipality
of Clarington, Operations Department; and
3. THAT the funds required in the amount of $341 ,663.40.12 (plus GST) be drawn from the
Operations 2007 Capital Budget Account #110-36-388-83642-7401.
Submitted by:
arie Marano, H.B.Sc., C.M.O.
Director Corporate Services
Reviewed b~ ~~C:n.-
ranklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-031-07
PAGE 2
BACKGROUND AND COMMENT
Tender CL2007-6 for Two (2) Tandem Axel Truck with Plow Equipment was advertised and
issued with bids being received as per Schedule "A" attached.
On review it was noted that four bids submitted contained deficiencies. While evaluating the
bids and preparing the recommendation, the minor deficiencies were noted. Upon review by the
operations department it was determined that the deviations were minor in detail and would not
affect the overall performance of the vehicle, it is therefore recommended that the award be
made to Winslow Gerolamy Motors Ltd., Peterborough, ON.
After further review and analysis of the tender by Operations and Purchasing, it was mutually
agreed that Winslow-Gerolamy Motors, Peterborough, Ontario, be recommended for the
contract to supply and deliver Two (2) Tandem Axle Trucks complete with Plow Equipment, as
required by the Operations Department.
The required funds for this acquisition total $341,663.40 (plus GST), and fall within the total
allocated budget.
The Director of Finance has reviewed the funding' requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
Clt;gjggton
Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
TENDER CL2007-6
TWO (2) TANDEM AXLE TRUCK
COMPLETE WITH PLOW EQUIPMENT
BIDDER
TOTAL BID
EXCL.UDINGG.S.T.
$ 341,663.40
$ 352,503.36
$ 353.953.80
$ 356,940.00
$ 359,128.08
$ 362,124.00
$ 366,534.72
$ 368,064.00
Winslow Gerolamy Motors
Complete Western Star
Winslow Gerolamy Motors
Sheehan's Truck Centre
Donway Ford Sales Ltd
Western Toronto International
Complete Western Star
Harper Ontario Truck Centre
* GST EXTRA