HomeMy WebLinkAboutCOD-030-07
CJN.-I1Jgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #: COD-030-07 File #:
R-t~Jvt ~on -# 6(J:A-44 g /D7
By-law #:
Date: June 18, 2007
Subject:
CL2007-7, One (1) 43,000 GVW Single Axle Cab & Chassis c/w Dump
Body and Plow Equipment
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-030-07 be received;
2. THAT Winslow-Gerolamy Motors Limited, Peterborough, Ontario, with a total bid in the
amount of $165,903.12 (plus GST), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2007-7, be awarded the contract to
supply One (1) 43,000 GVW Single Axle Cab & Chassis complete with Dump Body and
Plow Equipment, as required by the Municipality of Clarington, Operations Department;
and
3. THAT the funds required in the amount of $165,903.12 (plus GST) be drawn from the
Operations 2007 Capital Budget Account #110-36-388-83643-7401.
Submitted by:
Reviewed by.
~._~
arie Marano, H.B.Sc., C.M.O.
Director Corpor~te Services
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-030-07
PAGE 2
BACKGROUND AND COMMENT
Tender CL2007-7 for One (1) 43,000 GVW Single Axle Cab & Chassis complete with Dump
Body and Plow Equipment was advertised and issued with bids being received as per Schedule
"A" attached.
On review it was noted that four bids submitted contained deficiencies. While evaluating the
bids and preparing the recommendation, the minor deficiencies were noted. Upon review by the
operations department it was determined that the deviations were minor in detail and would not
affect the overall performance of the vehicle, it is therefore recommended that the award be
made to Winslow Gerolamy Motors Ltd., Peterborough, ON.
After further review and analysis of the tender by Operations and Purchasing, it was mutually
agreed that Winslow-Gerolamy Motors, Peterborough, Ontario, be recommended for the
contract to supply and deliver One (1) 43,000 GVW Single Axle Cab & Chassis complete with
Dump Body and Plow Equipment, as required by the Operations Department.
The required funds for this acquisition total $165,903.12 (plus GST), and fall within the total
allocated budget.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
ClfJl-!lJglOn
Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
TENDER CL2007-7
ONE (1) 43,000 GVW SINGLE AXLE CAB & CHASSIS
COMPLETE WITH DUMP BODY AND SPREADER
Bidder Bid Amount
(Excluding GST)
Winslow-Gerolamy Motors $ 165,903.12 **
Peterborough, ON
Western Toronto International Truck $170,532.00 **
Mississauga, ON
Winslow-Gerolamy Motors $170, 979.12 **
Peterborough, ON
Harper Ontario Truck Centres $171,018.00
Oshawa, ON
Complete Western Star & Sterling $186,267.60 **
Barrie, ON
Harper Ontario Truck Centres $185,182.00
Oshawa, ON
Donway Ford Sales $190,219.32
Scarborough, ON
Complete Western Star & Sterling $192,355.56
Barrie, ON
* GST EXTRA
** Minor Deficiencies within specifications