HomeMy WebLinkAboutCOD-023-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Friday, June 8th, 2007
Report #: COD-023-07
File#_
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By-law #
Subject:
Co-operative Tender C-526-06, The Supply and Delivery of Culverts
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-023-07 be received;
2. THAT Armtec Limited, Peterborough, Ontario, being the lowest responsible bidder meeting
all terms, conditions and specifications of the Co-operative Tender C-526-06, be awarded
year 2 of the contract for the Municipality of Clarington requirements for Supply and Delivery
of Culverts on an "as required" basis;
3. THAT the total funds expended be provided from the approved respective Culvert
Maintenance Construction budget; and
4. THAT upon expiry of year two of the contract and pending satisfactory service and pricing by
the low bidder and pending agreement of the Durham Co-operative participants, that the
contract be extended for a third year.
Submitted by:
Fred HO th, RDMR, RRFA,
Director 0 Operations
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Reviewed by: w~
- Franklin Wu,
.,.f Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
REPORT NO.: COD-023-07
PAGE 2
BACKGROUND AND COMMENT
The Municipality of Clarington participated in the Durham Purchasing Co-operative Group
Tender for the Supply and Delivery of Corrugated Culverts.
The bids were tabulated in June 2006 as per Schedule "A" attached.
The required funds for the Municipality of Clarington requirements, will be drawn from the
approved respective years Culvert Maintenance Construction budget, from where there are
adequate funds available. Included in the total bid price is the total estimated requirements for
the Municipality of Clarington in an approximate amount of $22,000.00.
A report to award the contract was not brought to Council for year one as the annual award
amount was anticipated to be less than $50,000.00. However, as this is a potential three (3)
year contract pending satisfactory performance, service, pricing and pending agreement of the
Durham Purchasing Co-operative participants it is appropriate to obtain Council approval for the
remaining two years.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Operations.
The price for the 2nd year of the contract is a 9% increase over the price for 2006.
The subject firm has previously supplied Culvert requirements to the Municipality of Clarington,
with satisfactory service.
Attachments:
Attachment 1 - Schedule "A", Bid Summary
Clw,:-YJgron
Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
Co-operative Tender C-526-06
The Supply and Delivery of Culverts
BIDDER TOTAL BID
(Plus GST & PST)
Armtec Limited $100,973.66
PeterborouQh, ON
Atlantic Industries Limited $102,402.39
Avr, ON