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HomeMy WebLinkAbout05/22/2007 lfl!JIJgron. General Purpose and Administration Committee Minutes May 22, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 22,2007 at 7:00 p.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn Director, Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Clerk II, E. Atkinson Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-348-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT the General Purpose and Administration Committee minutes of the regular meeting held on May 7,2007, be approved. CARRIED General Purpose and Administration Committee Minutes May 22, 2007 PRESENTATION There were no presentations. DELEGATIONS Resolution #GPA-349-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Agenda be altered to remove Victor Suppan from the list of Delegations as the matter to which he will be speaking is a Public Meeting item. CARRIED Resolution #GPA-350-07 Moved by Councillor Woo, seconded by Councillor Foster THAT the Agenda be altered to add Wendy Bracken, Ron Hosein, Jim Richards, Linda Gasser, Catherine McKeever, Katie Clark, Karen Nichol, Barry Bracken, Joachim Baur, Dave Renaud, Tenzin Gyaltsan, Debra Jefferson, Shirley Crago, Kevin Diamond, Kathi Bracken and/or Wayne Ellis, Lee McCue and/or John Streater, to the list of delegations to speak to Report PSD-070-07, Durham / York Energy from Waste Study and to add Glen Murphy, Sernas and Associates, IntraCorp Developments to the list of delegations to speak to Report PSD-066-07; and THAT the order of the Agenda be altered to permit Dave Renaud to speak first. CARRIED Dave Renaud, CAW Environment Rep addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study. Mr. Renaud advised that the CAW held an open house concerning this matter and it was concluded that the majority of people in attendance feel they have been misinformed as they were not aware that there are alternatives to incineration. He further stated that based on comments from the panel experts in attendance at the CAW Open House incineration generates by- products which may lead to various health concerns. As well, this technology does not support the concept that citizens and manufacturers should be responsible for their own waste. Mr. Renauld recommends that as a society we should be looking for ways to industrialize and to engineered options for dealing with our waste. Kerry Meydam, addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study. Ms. Meydam concurs with the staff report in that there are numerous deficiencies in the site selection process. As well, she believes there to be substantial deficiencies in the consultant report on alternative waste treatment methods and that alternative solutions were not adequately investigated. Incineration is a poor investment and is not energy efficient. Ms. Meydam expressed concerns with toxic emissions which would be detrimental to our health and she stated that in other - 2 - General Purpose and Administration Committee Minutes May 22, 2007 countries where this technology has been implemented, those countries have imposed restrictions on the use of toxic materials in the production process. Ms. Meydam recommends that the zero waste program implemented in the Town of Markham be investigated. Wendy Bracken, a resident of Newcastle, spoke in opposition to incineration as a solution. She has attended meetings concerning the DurhamlYork Residual Waste Study, including the CAW Open House and she reported that the more she learns about this issue, the more concerned she becomes. Ms. Bracken stated that the Region has provided incomplete information and she believes, therefore, that Council is making decisions without knowing all of the facts. She recommends that Council issue a publication to all residents informing them of the key facts regarding incineration including: thermal treatment produces a multitude of toxic emissions, annual testing of emissions would be an ineffective measure, thermal treatment does not eliminate landfill, the proposed incinerator is built for steady operation 24/7 and therefore Clarington would be the new dump, and that a zero waste strategy is the only viable solution for many municipalities around the world. Ms. Bracken requested Council to say no to incineration, and to say yes to zero waste. Ron Hosein, addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study. As a resident of Newcastle, Mr. Hosein requested Council to identify Clarington as an unwilling host for waste incineration. He believes that residents are unaware that Clarington would be taking garbage from other municipalities. Mr. Hosein stated that the greenhouse gasses are greater from this proposed technology than from a coal fired power station. He stated that incineration should not be an interim solution and that Council should conduct an independent review to gather the necessary facts. With Michigan closing we are faced with an opportunity to align ourselves for a sustainable future. Jim Richards, addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study. Mr. Richards believes that the Region has executed a series of bad decisions and requested that Council not continue down this path. Council needs to get more information and verify the facts; they deserve and should demand better. Given the projected revenues, he believes it is easy to see why the "monster" is being pushed ahead. Mr. Richards accused Members of Council as "flip-flopping" on this matter and stated that members of the public want to know where each Member of Council stands on the issue. He asked Council if they want this incinerator to be this Council's legacy, and questioned why the zero waste program of Markham is not being considered. Linda Gasser, thanked Council for advertising this meeting and stated that Report PSD- 070-07 includes some excellent recommendations. Ms. Gasser encourages Council to make informed decisions, not be distracted by arbitrary time lines imposed by proponents, undertake independent studies to ensure Clarington's interests are protected and that expenses incurred for these studies be borne entirely by the proponents. Ms. Gasser is concerned that the Durham Region's preferred alternative - 3 - General Purpose and Administration Committee Minutes May 22, 2007 was not a result of rigorous assessment of all reasonable options and therefore concludes that site selection was premature. Given that five of six sites are in Durham Region, Ms. Gasser questioned the partnership arrangement. If the gap analysis were fairly conducted, she believes that would help to instil public confidence in the process. In support of her comments, Ms. Gasser submitted a list of her recommended amendments to the staff recommendations contained in Report PSD-070-07 for Council's consideration. Catherine McKeever, spoke in support of the DurhamlYork Residual Waste Study. Ms. McKeever stated she has been involved in this process for the past three years and believes Report PSD-070-07 promotes fear mongering and negativity and takes exception to the suggestion of clandestine activities. In response to delegation comments suggesting a lack of information from the proponent and the Region, Ms. McKeever confirmed that she has received several notices and communications. She suggest that the thermal treatment technology should be looked at as part of the energy park and we should be concerning ourselves with our garbage now and looks forward to the day when all of our dumps are mined and turned to ash. Ms. McKeever is proud to participate in this solution and encourages Council to support energy from waste. Katie Clark, is a Newcastle resident and advised the Committee that she is strongly opposed to incineration as a solution due to health risks from toxin release, environmental risks due to greenhouse emissions leading global warming and the economic risks. Ms Clark believes that waste diversion is a better solution and encouraged Council to have the courage to say "no". Karen Nichol, addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study. Ms. Nichol lives in Newcastle and stated she is against incinerators here in Clarington or anywhere. She believes it to be a band aid solution that will emit toxins. Further, she believes that we should be appealing to manufacturers and to government to set policies ensuring products are good for people and the environment. We should be working towards zero waste. Barry Bracken, addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study. Mr. Bracken is a Port Perry resident who is urging Council to say no to incineration. He has attended a series of meetings and has a number of concerns regarding emissions and yet the consultants have not provided any answers. He further stated that there has not been anyone at any of the Clarington meetings supporting this project. He attended the CAW Open House and believes the three representatives on the "con" side are experts and suggests it is them to whom Regional Council should be listening. Regional representatives are not the experts. Mr. Bracken encourages Council to support the alternative of zero waste as has been implemented in Markham and in Nova Scotia. He does not support spending more money on consultants who are connected to the incineration industry. - 4 - General Purpose and Administration Committee Minutes May 22, 2007 Joachim Baur, spoke in opposition to Durham/York Residual Waste Study. Mr. Baur quoted from the Clarington Visitor's Guide and suggested that a large scale waste incinerator does not fit in with the vision of the community. Mr. Baur has personal experience with a garbage incinerator and the noise and emissions from such technology. He believes that the public is not being informed. He stated that air problems already exist and the fly ash from the proposed facility would compromise our health, our livestock, our food and our future. Mr. Baur concurs with prior delegations that incineration will increase greenhouse emissions and recommends that a zero waste by 2020 plan be implemented. Mr. Baur encouraged Council to say no to incineration. Tenzin Gyaltsan, Newcastle BIA, addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study. Mr. Gyaltsan expressed concerns on behalf of the business in Newcastle as well as the residents. He believes the public does not have enough information about this technology to make an informed decision. Thermal treatment will not address the problem and therefore we should be supporting reducing, reusing and recycling. Debra Jefferson, is a local family physician and resident. Dr. Jefferson addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study because it is important to her and believes this to be a fight worth fighting. She encouraged the Committee to let the Region know that Clarington is not a willing host, that we can be an earth-friendly community and move well beyond the blue box. Dr. Jefferson reported that the biggest single source of dioxins and furans is from incineration of medical waste and these toxins are taken up in our food sources and stored in the body forever. Dr. Jefferson referred to several medical studies that suggest health hazards related to incineration and thus questions how the Region has allowed this technology to be considered. The proponents need to prove otherwise. Dr. Jefferson recommended that a serious commitment be made to educate the public on other alternatives such as zero waste and increasing composting, and not to be afraid to be heard at the Region. Shirley Crago, lives very near to three of the proposed sites identified in the DurhamlYork Residual Waste Study. Ms. Crago expressed concerns with the technology and suggested that the incineration technology causes breathing problems. She stated that the area roads and infrastructure are insufficient to accommodate the anticipated volume of traffic. Ms. Crago questioned why Toronto turned down a similar offer. She further stated that advertising of this project has been inadequate, the meetings are not accomplishing anything, and suggested that given his experience, the comments of Jim Richards should be heard. Kevin Diamond was called but was not present. - 5 - General Purpose and Administration Committee Minutes May 22, 2007 Resolution #GPA-351-07 Moved by Councillor Trim, seconded by Councillor Woo THAT the order of the Agenda be altered to allow Kathi Bracken to be heard at the end of the delegation list. CARRIED Lee McCue is a resident of Wilmot Creek and only recently heard about the DurhamlYork Residual Waste Study but has managed to attend a couple of meetings regarding the issue. He expressed comments and concerns on behalf of himself and his neighbours. Mr. McCue questioned where all the "others'" garbage would come from to feed the "monster". Residents of Wilmot Creek are in the line of fire for smell, ash etc. and he recommends that our community needs to do a better job of reducing, reusing and recycling. Mr. McCue submitted a petition from the Wilmot Creek residents and asked that the Regional Councillors take the petition to the Region. He encourages Council to set and achieve recycling targets like other municipalities such as Markham. In response to Councillor Woo's enquiry, Mr. McCue agreed that the Wilmot Creek residents would appreciate the opportunity to host an information meeting on this matter. Kathi Bracken, an Oshawa resident, addressed the Committee regarding Report PSD-070-07, DurhamlYork Residual Waste Study. Ms. Bracken encouraged the Committee to envision the future of our Community and suggested that working towards zero waste could result in garbage receptacles being as scarce as blue boxes were twenty years ago. She expressed her concerns with potential health risks related to the proposed technology. Glen Murphy, Sernas & Assoc, IntraCorp Developments was called but was not present. Resolution #GPA-352-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 9:22 p.m. Councillor Novak chaired this portion of this meeting. - 6 - General Purpose and Administration Committee Minutes May 22, 2007 PUBLIC MEETING (a) Subject: Applicant: Report: Application for Approval of Draft Plan of Subdivision & Amendment to Zoning By-Law 84-63 Black Creek Developments Inc. PSD-057 -07 Bob Russell, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-057 -07. Kerry Meydam addressed the Committee regarding Report PSD-057-07. She expressed concerns with the impact of the proposed development on the provincially significant wetlands (PSW). The Ministry of Natural Resources designated lands to the north of George Reynolds as PSW but did not study the lands on the south side. Ms. Meydam requested that the lands on the south side of George Reynolds be studied. Glenn Genge of DG Biddle & Associates appeared on behalf of the applicant and spoke to issues raised in the staff report. Mr. Genge advised that the lots on Skinner Court are 12m wide, only a 3m difference from the others, which is large enough to accommodate a fairly large house. He also advised that the lots on the north side of George Reynolds are the subject of an EA Study which is almost complete. The PSW will be defined in the study report. (b) Subject: Applicant: Report: (c) Subject: Applicant: Report: (d) Subject: Applicant: Report: Proposed Official Plan Amendment Baysong Developments Inc., 2084165 Ontario Limited, Kemp and Carruthers PSD-058-07 Application to Amend the Clarington Official Plan and Zoning By-Law and for Proposed Draft Plan of Subdivision Baysong Developments Inc., 2084165 Ontario Limited, Kemp and Carruthers PSD-059-07 Application to Amend the Clarington Official Plan and Zoning By-Law and for Proposed Draft Plan of Subdivision Baysong Developments Inc., 2084165 Ontario Limited, Kemp and Carruthers PSD-060-07 As all three of these applications and reports are related, the Committee agreed to conduct a combined public meeting. Cindy Strike, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-059-07. - 7 - General Purpose and Administration Committee Minutes May 22, 2007 Grant Martin spoke on behalf of the residents of Rebecca Court in opposition of Report PSD-059-07. Mr. Martin advised that the residents are not opposed to the development but have concerns and request that Council ensure that the key principles of sustainable development, healthy communities and growth management remain a priority. Mr. Martin referred to relevant sections from the Clarington Official Plan and requested that the lots adjacent to Rebecca Court be a minimum of 18m front and back, that existing fencing be upgraded to prevent people from using a "shortcut" to Liberty Street, that houses backing onto Rebecca Court be all brick and not more than two storeys high, and that these houses be no closer than 500m from existing properties on Rebecca Court. Mr. Martin also stated the residents are concerned that the increased density will impact their water pressure and local traffic volume. He requested feedback on how this development will meet the job retention and balanced growth objectives. Ardyth Korte is a resident of Pamela Court and stated that the residents on her court have the same concerns as expressed by Mr. Martin. Additionally, Ms. Korte questioned how security will be maintained in the park area as the park appears to have an intended use by not only area residents. She stated that traffic volumes are already an issue in the Liberty St. and Durham Road 57 and should therefore be well planned for with this proposed development. Kurt Graichen is an area resident and stated that he has concerns with the proposed development including the increase in traffic congestion and the negative impact on area wells. Additionally, Mr. Graichen requested that all necessary CLOCA approvals be in place. Reverend Gordon Belyea advised that he does not object to the development but expressed concerns with the increase in traffic volume. He stated that existing traffic volume generates safety concerns with area residents and therefore wants to ensure that traffic matters are addressed sooner rather than later. Cindy Craig-Murdoch spoke in opposition to the applications. Ms. Craig-Murdoch is an area resident and is concerned with the loss of excellent farmland and trees. She questioned where the farmland would be replaced. Ms. Craig-Murdoch concurred with the comments stated earlier regarding traffic volume issues. Hielke Holkema sought and received clarification regarding cultural heritage. Glenn Genge of DG Biddle & Associates appeared on behalf of the owner of Abe's Auto Recycling. Mr. Genge stated that his client is currently seeking approval to re-Iocate his business and until such time as he is permitted to do so, his client will oppose the proposed development. No one spoke in support of these applications. - 8 - General Purpose and Administration Committee Minutes May 22, 2007 Kevin Tunney, Tunney Planning Inc. appeared on behalf of the applicants, Northglen Development Group. Mr. Tunney advised that his clients will review any expressed concerns and will work with staff to address them. He also stated he was available to answer any questions. PLANNING SERVICES DEPARTMENT REZONING AND PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 48 RESIDENTIAL UNITS APPLICANT: BLACK CREEK DEVELOPMENTS LTD. Resolution #GPA-353-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-057 -07 be received; THAT the proposed Draft Plan of Subdivision and Zoning By-law Amendment, submitted by Black Creek Developments Ltd. to permit the development of 48 residential units be referred back for further processing and the preparation of a subsequent report; and THAT the applicant, Region of Durham, all interested parties listed in Report PSD-057 -07 and any delegations be advised of Council's decision. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT APPLICANTS: BAYSONG DEVELOPMENTS INC., 2084165 ONTARIO LIMITED, KEMP, CARRUTHERS Resolution #GPA-354-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-058-07 be received; THAT the application to amend the Clarington Official Plan COPA 2007-0004, submitted by Baysong Developments Inc., 2084165 Ontario Limited, Kemp and Carruthers be referred back to staff for further processing upon receipt of all outstanding supporting documentation, outstanding comments from various agencies and the completion of the Neighbourhood Design Plan Process; and THAT all interested parties listed in Report PSD-058-07 and any delegations be advised of Council's decision. CARRIED - 9 - General Purpose and Administration Committee Minutes May 22, 2007 ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 1342 RESIDENTIAL UNITS APPLICANTS: BAYSONG DEVLOPMENTS INC., 2084165 ONTARIO LTD., KIRK KEMP AND DOUGLAS KEMP Resolution #GPA-355-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-059-07 be received; THAT the application for Draft Plan of Subdivision S-C-2007 -0004 and application for rezoning, ZBA 2007 -0015 submitted by Baysong Developments Inc., 2084165 Ontario Limited, Kirk Kemp and Douglas Kemp be referred back to staff for further processing; THAT the applicants be required to pay their proportionate share of the Financial Impact Analysis to assess the impact of this proposal on the Municipality; and THAT all interested parties listed in Report PSD-059-07 and any delegations be advised of Council's decision. CARRIED ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 386 RESIDENTIAL UNITS APPLICANTS: KIRK KEMP, DOUGLAS KEMP, HELEN KEMP, ROBERT CARRUTHERS AND PATSY CARRUTHERS Resolution #GPA-356-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-060-07 be received; THAT the application for Draft Plan of Subdivision S-C-2007 -0005 and application for rezoning, ZBA 2007 -0016 submitted by Kirk Kemp, Douglas Kemp, Helen Kemp, Robert Carruthers and Patsy Carruthers be referred back to staff for further processing; THAT the applicants be required to pay their proportionate share of the Financial Impact Analysis to assess the impact of this proposal on the Municipality; and THAT all interested parties listed in Report PSD-060-07 and any delegations be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes May 22, 2007 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 3, 2007 Resolution #GPA-357-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-061-07 be received; and THAT Council concurs with the decisions of the Committee of Adjustment made on May 3, 2007 for Applications A2007 -0012 through A2007 -0017 inclusive and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED REZONING AND OFFICIAL PLAN AMENDMENT TO PERMIT A CHANGE IN USE FROM A SINGLE-DETACHED DWELLING TO A PROFESSIONAL OFFICE APPLICANT: SUSAN WOODLEY Resolution #GPA-358-07 Moved by Councillor Trim, seconded by Councillor Woo THAT Report PSD-062-07 be received; THAT the application to amend the Clarington Official Plan submitted by Susan Woodley be approved and that a by-law be passed by Council to adopt Official Plan Amendment 56 to the Clarington Official Plan as contained in Attachment No.2 of Report PSD-062-07; THAT the application to amend the Municipality of Clarington's Zoning By-Law 84-63, as amended, submitted by Susan Woodley be approved and that a by-law be passed by Council to adopt the Zoning By-Law Amendment as contained in Attachment No.3 of Report PSD-062-07; THAT a copy of Report PSD-062-07 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-062-07 and any delegations be advised of Council's decision. CARRIED - 11 - General Purpose and Administration Committee Minutes May 22, 2007 APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: PORT OF NEWCASTLE HOMES Resolution #GPA-359-07 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-063-07 be received; THAT the request for Removal of Part Lot Control with respect to Lots 12, 13, 16, 17 on Plan 40M-2220 and Lots 3 to 19 inclusive on Plan 40M-2226, be approved and that the Part Lot Control By-law, attached to Report PSD-063-07, be passed pursuant to Section 50(7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-063-07 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: EIRAM DEVELOPMENT CORPORATION 18T-89041 (PHASE 6) Resolution #GPA-360-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-064-07 be received; THAT the application submitted by Eiram Development Corporation to remove the Holding (H) symbol for Lots 1 to 59 as shown on the draft 40M-Plan for Phase six (6) of Draft Approved Plan of Subdivision 18T -89041 be approved; THAT the By-law, attached to Report PSD-064-07, to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham Planning Department; and THAT all interested parties listed in Report PSD-064-07, any delegations, and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED - 12 - General Purpose and Administration Committee Minutes May 22, 2007 APPLICATION FOR REMOVAL OF HOLDING APPLICANT: HALMINEN URBAN COMMUNITIES INC. Resolution #GPA-361-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-065-07 be received; THAT the application submitted by Halminen Urban Communities Inc. to remove the Holding (H) symbol be approved; THAT the By-law contained in Attachment 2 to Report PSD-065-07 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-065-07, any delegations, the Regional Municipality of Durham Planning Department, and the Municipal Property Assessment Corporation (MPAC) be advised of Council's decision. CARRIED REZONING AND AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 187 DETACHED DWELLINGS APPLICANT: INTRACORP DEVELOPMENTS LTD. Resolution #GPA-362-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-066-07 be received; THAT the amendment to Draft Approved Plan of Subdivision 18T -87087, submitted by Intracorp Developments Ltd. be approved subject to the conditions contained in Attachment 4 to Report PSD-066-07; THAT the application for Zoning By-law Amendment (ZBA 2007 -0017) be approved, as contained in Attachment 5 to Report PSD-066-07; THAT the by-law, as per Attachment 6 to Report PSD-066-07, authorizing the entering into of an Amending Subdivision Agreement between the Owner of Draft Plan of Subdivision 18T-87087 and the Municipality of Clarington be approved and forwarded to Council for approval; THAT a copy of Report PSD-066-07 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and - 13 - General Purpose and Administration Committee Minutes May 22, 2007 THAT all interested parties listed in Report PSD-066-07 and any delegations be advised of Council's decision. CARRIED REZONING TO PERMIT FARM-RELATED EQUIPMENT SALES AND SERVICE USE ON AN EXISTING RURAL RESIDENTIAL LOT APPLICANT: GARY AND DONNA ARNOTT Resolution #GPA-363-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-067 -07 be received; THAT the application for Zoning By-law Amendment submitted by Gary and Donna Arnott be approved and that the Zoning By-law Amendment, attached to Report PSD-067-07, be adopted by Council; THAT a copy of Report PSD-067 -07 be forwarded to the Durham Region Planning Department; and THAT all interested parties listed in Report PSD-067-07, any delegations, the Regional Municipality of Durham and the Municipal Property Assessment Corporation be advised of Council's decision. CARRIED 2006 ANNUAL REPORT ON APPLICATIONS FOR PLANS OF SUBDIVISION AND CONDOMINIUM APPROVAL Resolution #GPA-364-07 Moved by Councillor Trim, seconded by Councillor Hooper THAT Report PSD-068-07 be received; and THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-068-07 and Council's decision. CARRIED - 14- General Purpose and Administration Committee Minutes May 22, 2007 2006 GROWTH TRENDS REVIEW Resolution #GPA-365-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-069-07 be received for information. CARRIED MUNICIPAL PEER REVIEW AND OTHER STUDIES OF THE DURHAMIYORK ENERGY FROM WASTE ENVIRONMENTAL ASSESSMENT STUDY Resolution #GPA-366-07 Moved by Mayor Abernethy, seconded by Councillor Trim THAT Report PSD-070-07 be referred back to staff for further study, detail and clarification regarding which studies and consulting fees will be reimbursed by the Regions. LOST (See following motion) Resolution #GPA-367-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report PSD-070-07 be received; THAT Staff be instructed to carry out the requirements of Resolution #C-211-07 by preparing the studies in accordance with the scope of work set out Report PSD-070-07; THAT Mr. Steven Rowe be retained to undertake the scope of work as outlined in Section 4.2 (Site Selection) and Section 4.4 (Gap Analysis) of Report PSD-070-07, and further to advise on the scope of work set out in Section 5.1 (Oversight of Technology Procurement Process) and 5.2 (Potential Environmental Effects) of Report PSD-070-07; THAT SENES Consultants Limited be retained to undertake the scope of work as outlined in Section 5.1 (Oversight of Technology Procurement Process) of Report PSD-070-07, and further to assist with the scope of work set out in Section 5.2 (Potential Environmental Effects) of Report PSD-070-07; THAT AMEC E&C Services Ltd. be retained to undertake the scope of work as outlined in Section 5.2 (Potential Environmental Effects) of Report PSD-070-07; - 15 - General Purpose and Administration Committee Minutes May 22, 2007 THAT C.B. Richard Ellis Ltd. be retained to undertake the scope of work set out in Section 6.1 (Impact on Clarington Energy Business Park) and Section 6.2 (Impact on Assessment Base) of Report PSD-070-07 and further to assist with the scope of work set out in Section 6.3 (Community Stigma); THAT the Director of Finance be authorized to retain a multi-disciplinary accounting firm to undertake the scope of work set out in Section 6.3 (Community Stigma) and Section 6.4 (Host Community Agreement) of Report PSD-070-07; THAT the Municipal Solicitor and Consulting Engineer (Totten Sims Hubicki) provide information, professional opinion, estimates and advice as deemed appropriate; THAT the Directors of Finance and Planning Services be instructed to strike a committee comprised of Clarington staff and consultants similar in composition to the Region of Durham's committee in order to facilitate discussions related to the Host Community Agreement; THAT the Directors of Finance and Planning Services be instructed to take any additional actions or retain any additional consultants deemed necessary to ensure the Municipality has carried out its due diligence; THAT the Region be requested to work in cooperation with Clarington Staff to improve the public engagement process as noted in Section 4.3 and the Air Shed Study process as noted in Section 5.2; THAT the Purchasing By-Law 2006-127 be waived; THAT the Director of Planning Services and the Director of Finance be authorized to negotiate and approve contracts with the consultants deemed necessary to complete the due diligence for the Municipality as identified in Report PSD-070-07; THAT Council authorize the Mayor and Clerk to sign the necessary by-laws to engage the consultants and execute the contracts deemed satisfactory by the Director of Planning Services and the Director of Finance; THAT the peer reviews and studies referenced in Report PSD-070-07 be deemed to be part of the "necessary studies" to complete due diligence as referenced in the motion approved by Durham Region Council on April 18, 2007, and that the Director of Finance be directed to recover these due diligence costs from the Region of Durham as set out in their motion; - 16 - General Purpose and Administration Committee Minutes May 22, 2007 THAT Staff report regularly to Council on the progress and findings of the peer reviews and analyses being undertaken, and the Host Community Agreement discussions; and THAT all interested parties be notified of Council's decision including the Regions of York and Durham Councils and the Joint Waste Management Committee. CARRIED CONFIDENTIAL REPORT REGARDING A PROPERTY MATTER Resolution #GPA-368-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Confidential Report PSD-071-07 be referred to the end of the Agenda to be considered in a "closed" meeting. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT Resolution #GPA-369-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Committee recess for 5 minutes. CARRIED The meeting resumed at 11: 18 p. m. MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL 2007 Resolution #GPA-370-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT Report EGD-037 -07 be received for information. CARRIED - 17 - General Purpose and Administration Committee Minutes May 22, 2007 APPOINTMENT OF INSPECTOR Resolution #GPA-371-07 Moved by Councillor Woo, seconded by Councillor Robinson THAT Report EGD-038-07 be received; THAT Mr. Steven Valk be appointed as Inspector for the Municipality of Clarington effective Monday, May 22,2007 and that his name be added to Schedule 'A'of By-Law 2005-145; and THAT the appropriate by-law be forwarded to Council. CARRIED ASSUMPTION OF CLARINGTON BOULEVARD BETWEEN NORTH LIMIT OF UPTOWN AVENUE AND NORTH LIMIT OF CLARINGTON CENTRAL SECONDARY SCHOOL SITE Resolution #GPA-372-07 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report EGD-039-07 be received; and THAT Council approve the by-law attached to Report EGD-039-07, dedicating Clarington Boulevard from the north limit of Uptown Boulevard to the north of the Clarington Central Secondary School site (Part 19, Plan 40R-16730 and Parts 8, 9, and 13, Plan 40R-223327) as a public highway. CARRIED BURKETON INTERSECTION IMPROVEMENTS Resolution #GPA-373-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT Report EGD-040-07 be received; THAT the Engineering Services Department proceed in 2007 with the preparation of the final design of the intersection improvements at Old Scugog Road and Boundary Road in Burketon as presented at the Public Information Centre held on December 5, 2006; - 18 - General Purpose and Administration Committee Minutes May 22, 2007 THAT the improvements proposed at the intersection of Old Scugog Road and Boundary Road be included in the 2008 Capital Budget for Council's consideration; and THAT, subject to Clarington Council and the Township of Scugog Council both giving 2008 Capital Budget approval for the works (to be a maximum of $21 ,000 each), the intersection improvements be constructed in 2008. CARRIED CONFIDENTIAL REPORT REGARDING A PROPERTY MATTER Resolution #GPA-374-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the Confidential Report EGD-041-07 be referred to the end of the Agenda to be considered in a "closed" meeting. CARRIED Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT CNE GARDEN SHOW Resolution #GPA-375-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report OPD-005-07 be received; and THAT the Municipality of Clarington advise the Canadian National Exhibition of their participation in the annual CNE 2007 Garden Show. CARRIED Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - APRIL 2007 Resolution #GPA-376-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report ESD-008-07 be received for information. CARRIED - 19 - General Purpose and Administration Committee Minutes May 22, 2007 Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT JUNE IS RECREATION AND PARKS MONTH Resolution #GPA-377-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report CSD-007 -07 be received; and THAT the month of June 2007 be proclaimed Recreation and Parks Month. CARRIED Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT NAMING OF MUNICIPAL FACILITY Resolution #GPA-378-07 Moved by Councillor Novak, seconded by Councillor Robinson THAT Report CLD-021-07 be received; THAT the new recreation facility at 1780 Rudell Road (Rudell Road and Edward Street) in Newcastle be named the "Newcastle & District Recreation Complex", as chosen from the list of nominations; and THAT the Community Services Department, Leslie Wilson, President, Newcastle Village and District Historical Society, Robin Brown and Charlie Trim be advised of Council's decision. CARRIED FLAG RAISING/PROCLAMATION/PARADES POLICIES Resolution #GPA-379-07 Moved by Councillor Woo, seconded by Councillor Foster THAT Report CLD-022-07 be received; THAT the policy related to flag raisings as outlined in Report CLD-022-07 be approved; - 20- General Purpose and Administration Committee Minutes May 22, 2007 THAT the policy related to proclamations as outlined in Report CLD-022-07 be approved; THAT the Municipality's current practice of processing parade requests continue; THAT the request for the Annual Orange Parade to be held in Orono on July 7,2007 be approved, provided the organizers apply for and obtain a Road Occupancy Permit from the Engineering Services Department; and THAT Gary Cole, District Master, West Durham District L.O.L. and Ron Milne be advised of Council's decision. CARRIED Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2007-13, KING STREET BRIDGE REHABILITATION, BOWMANVILLE Resolution #GPA-380-07 Moved by Councillor Novak, seconded by Councillor Trim THAT Report COD-019-07 be received; THAT Miller Paving Limited, Markham, Ontario with a total revised bid in the amount of $1,322,219.56 (excluding GST) being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007 -18 be awarded the contract for the King Street Bridge Rehabilitation, Bowmanville, Alternative "A" as required by the Engineering Department; THAT $1,000,000.00 of the total funds required for Alternative "A" in the amount of $1,597,200.00 ($1,322,219.56 revised tender plus consulting, contingencies, utilities and less Bell Canada portion) be provided from the 2006 Engineering Capital Budget Account #110-32-330-83309-7401 and $95,000.00 be provided from the 2007 Engineering Capital Budget Account #110-32-330-83212-7401; THAT funds from the 2006 Capital Budget, for the 20 King Street Fagade project, in the amount of $189,900.00, be transferred to this project; THAT a revised budget amount be considered in future budget years for construction of the 20 King Street Fagade project; - 21 - General Purpose and Administration Committee Minutes May 22, 2007 THAT that the additional $312,300.00 be funded from Federal Gas Tax Reserve Fund depleting the unallocated funding available; and THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED CL2007-16, SANITARY FORCEMAIN, NEWCASTLE RECREATION COMPLEX Resolution #GPA-381-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-020-07 be received; THAT Cobourg Development Services, Cobourg, Ontario with a total revised bid in the amount of $133,836.09 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-16 be awarded the contract for the Sanitary Forcemain, Newcastle Recreation Complex, as required by the Community Services Department; THAT the total funds required in the amount of $157,336.09 ($133,836.09 plus consulting) be drawn from the Community Services 2006 Capital Account # 110-42-421- 84244-7401 ; THAT the By-law marked Schedule "A" to Report COD-020-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE There were no reports considered under this section of the Agenda. - 22- General Purpose and Administration Committee Minutes May 22, 2007 OTHER BUSINESS Resolution #GPA-382-07 Moved by Councillor Novak, seconded by Councillor Woo THAT the correspondence from Jason Buiyukozer, Clarington Secondary School requesting an exemption from By-law 92-160, as amended, regulating the setting off of fireworks be approved provided the organizers apply for and obtain all the necessary permits and provided appropriate insurance requirements are in place. CARRIED UNFINISHED BUSINESS CONFIDENTIAL REPORT REGARDING A PROPERTY MATTER Resolution #GPA-383-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the recommendations contained in Confidential Report PSD-071-07 be approved. CARRIED CONFIDENTIAL REPORT REGARDING A PROPERTY MATTER Resolution #GPA-384-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the recommendations contained in Confidential Report EGD-041-07 be approved. CARRIED ADJOURNMENT Resolution #GPA-385-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the meeting adjourn at 11 :50 p.m. CARRIED /1 ~ rlE ur. CLERK / - 23 -