HomeMy WebLinkAboutCOD-020-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: Tuesday, May 22, 2007
Report #: COD-020-07 File #_
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By-law #{). 00'/-118
Subject:
CL2007-16, Sanitary Forcemain, Newcastle Recreation Complex
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-007-07 be received;
2. THAT Cobourg Development Services, Cobourg, Ontario with a total revised bid in the
amount of $133,836.09 (Plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2007-16 be awarded the contract for
the Sanitary Forcemain, Newcastle Recreation Complex, as required by the Community
Services Department;
3. THAT the total funds required in the amount of $157,336.09 ($133,836.09 plus
consulting) be drawn from the Community Services 2006 Capital Account # 110-42-421-
84244-7401 ;
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by:
ane Marano, H'-B.Sc., C.M.O.
Director of Corporate Services
Reviewed by:
k Franklin Wu,
1) Chief Administrative Officer
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MM\LAB\NT\JC\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-020-07
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Marshall Macklin Monoghan Ltd, for the Construction of
the Sanitary Forcemain for the Newcastle Recreation Complex within the Municipality of
Clarington, as required by the Community Services Department.
Subsequently Tenders were publicly advertised and issued with bids being received as
identified in Schedule "B" attached. The low bid was received from Cobourg Development
Services in Cobourg, Ontario in the amount of $133,836.09.
The total project cost is $157,336.09 ($133,836.09 tender plus consulting) and will be drawn
from the 2006 Community Services Capital Account # 110-42-421-84244-7401 and is included
in the total budget allocation for the Construction of the Newcastle Recreation Complex.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Community Services.
After further review and analysis of the bids by the Community Services Department, Marshall
Macklin Monoghan and Purchasing, it was mutually agreed that the low bidder, Cobourg
Development Services, Cobourg, Ontario, be recommended for the contract for the Sanitary
Forcemain for the Newcastle Recreation Complex.
Attachments:
Attachment 1 - Schedule "A", By-law
Attachment 1 - Schedule "B" Memo & Unit Price Comparison from Marshal Macklin Monaghan
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-lAW 2007-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Cobourg
Development Services, Cobourg, Ontario for the Sanitary
Forcemain for the Newcastle Recreation Complex.
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Cobourg Development Services, Cobourg, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2007.
By-law read a third time and finally passed this day of
,2007.
Jim Abernethy, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDULE "B"
May 11,2007
File: 10-06603
Ms. Lou Ann Birkett, C.P.P., A.M.C.T.
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street
Bowmanville
Ontario L 1 C3A6
Dear Ms Birkett
Subject:
Tender Analysis
Tender CL2007-16
Sanitary Forcemain
Newcastle Community Centre
1. INTRODUCTION
The Tender for The Construction of the Sanitary Forcemain for the Newcastle Community Centre
closed on May 2, 2007 at 2:00 p.m. Five bids were received by the Municipality of Clarington and
forwarded to MMM for review and recommendation.
2. TENDER COMP ARISION
We have reviewed the Tender sections that were submitted to us and have found no qualifications or
clarifications from any of the Bidders on any of the Bid Items (i.e. all of the Bids are clean bids). In
addition, all five Bids are complete, as each Bidder has entered a price for every item.
The tender prices are as follows:
Contractor Bid Price GST Total
Cobourg Development Services $133,836.09 $8,030.17 $141,866.26
Boyle Excavating Ltd. $146,464.00 $8,787.84 $155,251.84
FDM Contracting Co. Ltd. $152,484.00 $9,149.04 $161,633.04
Dev-Con $197,982.68 $11,878.96 $209,861.64
Ron Robinson Limited $225,896.76 $13,553.81 $239,450.57
EnJ;!ineer's Estimate $172,631.50 $10,357.89 $182,989.39
We have checked the math in all of the contracts and have found no errors.
Ms. Lou Ann Birkett
10-06603
May 11,2007
Page 2
SCHEDULE "B"
For your convenience we have prepared a spreadsheet (see attached Table 1) to show the price
comparisons between each bid on an item-by-item basis. The lowest bid for each item has been
shaded. Where Cobourg Development Services is not lowest, their price is reasonable when compared
to the lowest bid. None of their prices are out ofline.
We have also prepared a spreadsheet (see attached Table 2) to show the price comparisons between
each Additional Unit Price on an item-by-item basis. Cobourg Development Services is typically the
lowest bidder. Where they are not the lowest bidder their price is still well balanced with the other
bids received.
Each of the five Bidders included Agreements to Bond with the following companies:
. Cobourg Development Services:
. Boyle Excavating Ltd.:
. FDM Contracting Co. Ltd.:
. Dev-Con:
. Ron Robinson Limited
The Dominion of Canada General Insurance Company
The Sovereign General Insurance Company
The Sovereign General Insurance Company
Trisura Guarantee Insurance Company
The Guarantee Company of North America
3. RECOMMENDATION
The lowest bid received is from Cobourg Development Services. Their Bid is also clean without any
qualifications or clarifications on any of the individual items. We have checked their references and
there are no concerns to report. They are looked upon favourably by their clients.
Based on the above analysis we recommend that this project be awarded to Cobourg Development
Services Ltd. Their price is the lowest and their Additional Unit Rates are reasonable. We have no
hesitation in recommending them for this project.
We trust this analysis is helpful. If you have any questions please call.
Yours very truly
MARSHALL MACKLIN MONAGHAN LIMITED
C. A. Rose, C.E.T.
Design Manager
Durham Region Office
CAR:sg
Encl.
L:\2006106603\LetslCitylTender analysis.May 11.07 doc