HomeMy WebLinkAbout2018-09-04Clariiw-n
General Government Committee
Minutes
September 4, 2018
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Minutes of a meeting of the General Government Committee held on Tuesday,
September 4, 2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill and
Councillor W. Woo
Staff Present: A. Allison, T. Cannella, J. Caruana, D. Crome, A. Greentree,
F. Horvath, M. Marano, R. Maciver left at 3:30 PM, T. Pinn,
G. Weir, S. Gray
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Hooper asked that a new business item, regarding Clarington's Best Ideas
contest, be added to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Bell cleaning up their
worksites, be added to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Election Signs - Restricted
Content, be added to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Election Signs - Amending
Placement Restrictions, be added to the New Business — Consideration section of the
agenda.
3 Adopt the Agenda
Resolution #GG -379-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Agenda be adopted as presented, with the addition of the new business items
regarding:
x Clarington's Best Ideas Contest
x Bell Canada
x Election Signs — Restricted Content
x Election Signs — Amending Placement Restrictions
Carried
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Clarington
4 Declaration of Interest
General Government Committee
There were no declarations of interest stated at this meeting.
5 Announcements
Minutes
September 4, 2018
Members of Committee announced upcoming community events and matters of
community interest.
Anne Greentree, Municipal Clerk, introduced the new Records Information & Legislative
Projects Coordinator, Shelagh Staunton.
Joe Caruana, Director of Community Services, introduced the new Community and
Customer Services Manager, Lee -Ann Reck.
6 Adoption of Minutes of Previous Meeting
Resolution #GG -380-18
Moved by Councillor Woo, seconded by Councillor Partner
That the minutes of the regular meeting of the General Government Committee meeting
held on June 18, 2018, be approved.
Carried
7 Delegations
7.1 Dr. Amit Sharda, Elite Realty and Investments, Regarding A Driveway
Expansion and Removal of Street Parking at 98 King Street, Bowmanville
Dr. Amit Sharda was present regarding a Driveway Expansion and Removal of Street
Parking at 98 King Street, Bowmanville. Dr. Sharda explained that he recently
purchased 98 King Street West in Bowmanville. He explained that Service Ontario was
sent a letter from the Municipality of Clarington stating that they must fix their driveway.
Dr. Sharda advised the Committee that they would also be erecting a fence on the back
of his property restricting entrance and exit through the Service Ontario parking lot. He
displayed an aerial photo of the property. Dr. Sharda explained that he is concerned
with safe egress from/to his property from King Street. He stated that approximately
150 cars enter and exit his property each day. Dr. Sharda displayed a video of a
vehicle attempting to exit the property. He provided the Committee with two possible
solutions, including removing one or two of the parking spots on King Street for added
visibility or widening the single lane entrance to a double lane entrance to enter and exit
the property.
Resolution #GG -381-18
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Clarington-General
Government Committee
Minutes
September 4, 2018
Moved by Councillor Neal, seconded by Councillor Hooper
That the delegation of Dr. Amit Sharda, Elite Realty and Investments, Regarding A
Driveway Expansion and Removal of Street Parking at 98 King Street, Bowmanville, be
referred to the Director of Engineering.
Carried
7.2 Niels Hodsman, Assistant Chair Durham Multifaith World Religion Day
Committee Regarding Durham MultiFaith World Religion Day in Clarington
Niels Hodsman and Ron King were present regarding the Durham Multi -Faith World
Religion Day in Clarington. Mr. King and Mr. Hodsman thanked the Committee for
hosting the 12th Annual Multi -faith World Religion Day. Mr. King reviewed the various
themes for the events each year and the purpose of the event. He thanked the
Municipality of Clarington staff who provided excellent service on the day of Multifaith
World Religion Day in Clarington. Mr. Hodsman explained that it is a milestone for
Clarington to be involved in Multifaith World Religion Day. They thanked the Committee
and presented them with a plaque recognizing the Mayor and Members of Council for
their support and participation at the annual observance of World Religion Day on
January 21, 2018. They confirmed that the next Multifaith World Religion Day is set for
January 20, 2019 to be held in Whitby.
8 Communications - Receive for Information
8.1 Minutes of the Bowmanville Business Improvement Authority dated June
12, 2018
8.2 Minutes of the Newcastle Business Improvement Authority dated June 14,
2018, July 12, 2018 and August 9, 2018.
8.3 Minutes of Tyrone Community Centre dated May 16, 2018 and June 20,
2018
8.4 Minutes of the Ganaraska Region Conservation Authority dated June 21,
2018
8.5 Sheila Hall, Executive Director, Clarington Board of Trade, Regarding
Economic Development Activity Report January 1, 2018 to July 31, 2018
Resolution #GG -382-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Communication Items 8.1 to 8.5 be received for information.
Carried
9 Communications — Direction
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Clarington- General Government Committee
Minutes
September 4, 2018
9.1 Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited — MTO - Hwy
#115 Culverts Noise By-law Exemption Request
Resolution #GG -383-18
Moved by Councillor Neal, seconded by Councillor Woo
That the request of Ryan Paquette, Project Coordinator, R.W. Tomlinson Limited for an
exemption to the Municipality's Noise By-law 2007-071 for Hwy #115 Culverts
Construction from September 7, 2018 until October 31, 2018, be approved.
Carried
9.2 Andrew Brouwer, City Clerk, City of Oshawa, Regarding Addressing
Affordable Accessible Housing Needs in Ontario
Resolution #GG -384-18
Moved by Councillor Partner, seconded by Councillor Hooper
That the following City of Oshawa resolution, regarding Addressing Affordable
Accessible Housing Needs in Ontario, be endorsed by the Municipality of Clarington:
Whereas on May 14, 2018, Oshawa City Council held its annual special meeting
to allow the public the opportunity to provide their views and/or concerns
regarding accessibility issues; and,
Whereas a number of public comments received at this meeting related to the
need to consider providing more accessible housing units including those that
are affordable; and,
Whereas there is a need to consider such matters as providing accessible model
home designs/concepts in new home sales office and to advance a discussion
on providing more flexible and universal housing designs that can allow seniors
and others that's have accessibility challenges over time to be able to age in
place without the need to move; and,
Whereas it is important to ask the Province to consult with the building and
development industry and municipalities to see if there are ways to advance the
affordable accessible housing discussion to address the needs of Ontario
residents including a review of the Ontario Building Code as appropriate;
Therefore be it resolved:
That the Province of Ontario be requested to consult with the building and
development industry and municipalities to determine practical and appropriate
ways to address the affordable accessible housing needs in Ontario which may
include a review of the Ontario Building Code; and,
Clartw-n General Government Committee
Minutes
September 4, 2018
That the City's Chief Building Official be requested to advance the discussion of
affordable accessible housing matters related to the Ontario Building Code at the
Large Municipalities Chief Building Officials Forum; and,
That a copy of this resolution be provided to the Premier of Ontario, all M.P.P.s in
the Region of Durham, the Region of Durham, all local municipalities in the
Region of Durham, the Association of Municipalities of Ontario, the Building
Industry and Land Development Association, the City's Building Industry Liaison
Team, the Ontario Association of Architects, Canada Mortgage and Housing
Corporation, the Ontario Non -Profit Housing Association and the Accessibility
Directorate of Ontario.
Carried
9.3 Stephen Covey, Chief of Police and Chief of Security Officer, CN,
Regarding Rail Safety Week
Resolution #GG -385-18
Moved by Councillor Partner, seconded by Councillor Woo
That the following CN resolution, regarding Rail Safety Week be endorsed by the
Municipality of Clarington:
Whereas Public - Rail Safety Week is to be held across Canada and the United
States from September 23 to 29, 2018;
Whereas it is in the public's interest to raise citizens' awareness on reducing
avoidable accidents, injuries and damage caused by collisions at level crossings
or incidents involving trains and citizens;
Whereas Operation Lifesaver is a public/private partnership whose aim is to work
with the rail industry, governments, police services, the media and other
agencies and the public to raise rail safety awareness; and
Whereas CN has requested Council to adopt this resolution in support of its
ongoing effort to save lives and prevent injuries in communities, including the
Municipality of Clarington; and
It is hereby resolved to support national Public - Rail Safety Week, to be held
from September 23 to 29, 2018.
Carried
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Clar-ington General Government Committee
Minutes
September 4, 2018
9.4 Ulli Watkiss, City Clerk, City of Toronto, Regarding Immediate Steps to
Address Gun Violence
Resolution #GG -386-18
Moved by Councillor Neal, seconded by Councillor Hooper
That Communication Item 9.4, Ulli Watkiss, City Clerk, City of Toronto, Regarding
Immediate Steps to Address Gun Violence, be received for information.
Carried
10 Presentations
No Presentations
Councillor Woo chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD -015-18 Rainbow Crosswalks
Resolution #GG -387-18
Moved by Councillor Traill, seconded by Councillor Partner
That Report EGD -015-18 be received;
That the location for the Rainbow crosswalk be the South leg of the all way stop
intersection of Apple Blossom Blvd. and Mearns Ave.;
That 50% of the funding come from the Municipality's annual budget with the other 50%
of the funding come from the requesting group;
That the Municipality of Clarington's cost sharing, be referred to the 2019 Budget for
consideration; and
That all interested parties listed in Report EGD -015-18 and any delegations be advised
of Council's decision.
Carried
11.2 EGD -016-18 GO Transit Newcastle Village - Annual Status Update
Resolution #GG -388-18
Moved by Councillor Partner, seconded by Councillor Hooper
That Report EGD -016-18 be received;
M
Clar-ington
General Government Committee
Minutes
September 4, 2018
That the demolition of the former fire hall in the Village of Newcastle be further delayed
to continue to allow GO Transit to use the property as a turnaround until such time as
Durham Region Transit is able to provide a local service that ensures continuity for
residents;
That Staff be directed to continue to work with Durham Region Transit to define future
growth patterns and establish appropriate service levels;
That Staff be directed to report back to Council in the summer of 2019 on the progress
of our discussions; and
That scheduling of the demolition of the former fire hall in Newcastle be revisited at that
time.
Carried
11.3 EGD -017-18 Municipal Wide Whistle Cessation Study
Resolution #GG -389-18
Moved by Councillor Traill, seconded by Mayor Foster
That Report EGD -017-18 be received;
That the Municipal Wide Whistle Cessation Study be referred to the Municipality's 2019
budget; and
That all interested parties listed in Report EGD -017-18 and any delegations be advised
of Council's decision.
Carried
11.4 EGD -018-18 Clarington Urban Forest Strategy
Resolution #GG -390-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report EGD -018-18 be received; and
That Council endorse the Clarington Urban Forest Strategy attached to Report
EGD- 018-18.
Referred
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Clarington General Government Committee
Minutes
September 4, 2018
Resolution #GG -391-18
Moved by Councillor Neal, seconded by Councillor Partner
That the foregoing Resolution #GG -390-18, be referred to the 2019-2022 Council for
consideration.
Carried
12 Operations Department
No Reports for this section of the Agenda.
Recess
Resolution #GG -392-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:18 AM with Councillor Cooke in the Chair.
13 Emergency and Fire Services Department
13.1 ESD -006-18 Proposed Amendment to Emergency Management
By-law 2018-010
Resolution #GG -393-18
Moved by Councillor Hooper, seconded by Councillor Partner
That Report ESD -006-18 be received; and
That the draft amending By -Law (Attachment 1 to Report ESD -006-18), being a by-law
to amend the Emergency Management By-law 2018-010 regarding the appointment of
the Emergency Management Program Committee (EMPC) by the Municipality of
Clarington, and the deletion of Section 2.8 in its entirety, be approved.
Carried
13.2 ESD -007-18 Emergency Services Activity Report - Q2 2018
Resolution #GG -394-18
Moved by Mayor Foster, seconded by Councillor Woo
That Report ESD -007-18 be received for information.
Carried
Clarington-
14
Community Services Department
No Reports for this section of the Agenda.
Suspend the Rules
Resolution #GG -395-18
Moved by Mayor Foster, seconded by Councillor Neal
General Government Committee
Minutes
September 4, 2018
That the Rules of Procedure be suspended for the Committee to change the time of
their one hour scheduled break as per the Procedural By-law.
Carried
Recess
Resolution #GG -396-18
Moved by Mayor Foster, seconded by Councillor Neal
That the Committee recess for a one hour break and reconvene at 12:30 PM.
Carried
The meeting reconvened at 12:30 PM with Councillor Traill in the chair.
15 Municipal Clerk's Department
15.1 CLD -019-18 Amendment to Procedural By-law
Resolution #GG -397-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report CLD -019-18 be received; and
That the draft By-law attached to Report CLD -019-18, being an amending by-law to the
Procedural By-law, 2015-029 be approved to include a clause to address circumstances
where notice is received from the Local Planning Appeal Tribunal (LPAT) that gives
Council the opportunity to make a new decision in respect of an Official Plan or Zoning
By-law.
Carried
Clarington
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
General Government Committee
Minutes
September 4, 2018
16.1 COD -028-18 Contract Awards During Council Recess
Resolution #GG -398-18
Moved by Councillor Cooke, seconded by Councillor Traill
That Report COD -028-18 be received for information.
Carried Later in the Meeting
(See following motion)
Suspend the Rules
Resolution #GG -399-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -398-18 a second time.
Carried
The foregoing Resolution #GG -398-18 was then put to a vote and carried.
17 Finance Department
17.1 FND-012-18 2018/2019 Insurance Program
Resolution #GG -400-18
Moved by Councillor Hooper, seconded by Councillor Partner
That Report FND-012-18 be received;
That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company
for an integrated pooling arrangement that includes integrated insurance coverages and
common self -retention deductible levels for the period July 1, 2018 to June 30, 2019, at
an approximate cost to Clarington of $932,094 be confirmed; and
That the purchase of cyber liability coverage through the Frank Cowan Company at a
cost of $20,000 be confirmed.
Carried
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Clar-ington-
General Government Committee
Minutes
September 4, 2018
17.2 FND-013-18 Financial Update as at June 30, 2018
Resolution #GG -401-18
Moved by Councillor Hooper, seconded by Councillor Woo
That Report FND-013-18 be received for information.
Carried
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
19.1 CAO -010-18 Strategic Plan 2015-2018 Final Report
Resolution #GG -402-18
Moved by Councillor Partner, seconded by Councillor Traill
That Report CAO -010-18 be received for information.
Carried
19.2 CAO -011-18 Exceptional Compensation Policy B8 Update
Resolution #GG -403-18
Moved by Councillor Woo, seconded by Councillor Partner
That Report CAO -011-18 be received; and
That the updated Policy B8 (Attachment 3 to Report CAO -011-18) be approved.
Carried Later in the Meeting
(See following motion)
Resolution #GG -404-18
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GG -403-18, be referred to the 2019-2022 Council for
consideration.
Motion Withdrawn
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Clarington
Closed Session
Resolution #GG -405-18
General Government Committee
Moved by Councillor Neal, seconded by Councillor Traill
Minutes
September 4, 2018
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with personal
matters about an identifiable individual, including municipal or local board employees.
Carried
Rise and Report
The meeting resumed in open session at 1:54 PM with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in "closed" session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
Suspend the Rules
Resolution #GG -406-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -403-18 a second time.
Carried
The foregoing Resolution #GG -403-18 was then put to a vote and carried.
19.3 CAO -012-18 Tourism Service Delivery Review
Resolution #GG -407-18
Moved by Councillor Neal, seconded by Councillor Traill
That Report CAO -012-18 be received;
That Council endorse the establishment of Tourism Stakeholders Advisory Committee
and that staff report back with Terms of Reference for such Committee;
That Council endorse the development of a Tourism Strategy including a Digital
Marketing Strategy; and
That staff continue to consider other opportunities for service improvement identified in
WSCS Consulting Inc.'s Clarington Tourism Service Delivery Review.
Carried later in the Meeting
(See following motion)
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Clarington General Government Committee
Minutes
September 4, 2018
Resolution #GG -408-18
Moved by Councillor Neal, seconded by Councillor Cooke
That Resolution #GG -40 81 be referred to the 2019-2022 Council for consideration.
Motion Lost
The foregoing Resolution #GG -407-18 was then put to a vote and carried.
19.4 CAO -013-18 Appointment of Deputy Treasurer -Trevor Pinn
Resolution #GG -409-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report CAO -013-18 be received; and
That the By-law attached to Report CAO -013-18 (Attachment 1), which appoints Trevor
Pinn as Deputy Treasurer, be approved.
Carried
20 New Business — Consideration
20.1 Clarington Best Ideas Contest
Resolution #GG -410-18
Moved by Councillor Hooper, seconded by Councillor Woo
That staff be directed to investigate and report to Council in 2019 on the consideration
of a "Clarington's Best Ideas" contest, with a view to solicit input from our residents on
simple, practical measures that could be implemented to enhance our communities and
the quality of life.
Carried
20.2 Bell Canada
Resolution #GG -411-18
Moved by Councillor Neal, seconded by Councillor Hooper
That Bell Canada be advised that if all outstanding repairs are not made to holes and
sod within 10 days, consent will be withheld for further use of municipal roadways and
road allowances; and
That Bell Canada shall ensure that the affected grass shall be repaired with sod.
Carried
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Clarington
20.3 Elections Signs — Restricted Content
Resolution #GG -412-18
General Government Committee
Minutes
September 4, 2018
Moved by Councillor Neal, seconded by Councillor Traill
That the Election Sign By-law be amended to include that no candidate shall have the
statement "re-elect" when that candidate is not the current office holder.
Referred
(See following motion)
Resolution #GG -413-18
Moved by Councillor Neal, seconded by Councillor Traill
That Resolution #GG -412-18, be referred to the Municipal Solicitor to report back to the
Council Meeting of September 17, 2018.
Carried
20.4 Elections Signs — Amending Placement Restrictions
Resolution #GG -414-18
Moved by Councillor Neal, seconded by Councillor Cooke
That where there is a sidewalk, the sight triangle for the boulevard shall be measured 3
metres form the intersection of the driveway and the road.
Carried Later in the Meeting
(See following motion)
Recess
Resolution #GG -415-18
Moved by Councillor Neal, seconded by Councillor Woo
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3:45 PM with Mayor Foster in the Chair.
The foregoing Resolution #GG -414-18 was then put to a vote and carried.
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Clariiw-n
21 Unfinished Business
22 Confidential Reports
General Government Committee
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG -416-18
Moved by Councillor Partner, seconded by Councillor Traill
That the meeting adjourn at 3:55 PM.
Mayor
Carried
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Minutes
September 4, 2018
Municipal Clerk