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Report
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Report To: General Government Committee
Date of Meeting: September 4, 2018
Report Number: CAO-013-18 Resolution:
File Number: By-law Number: 2018-067
Report Subject: Appointment of Deputy Treasurer - Trevor Pinn
Recommendations:
1.That Report CAO-013-18 be received; and
2.That the By-law attached to this Report (Attachment 1), which appoints Trevor Pinn as
Deputy Treasurer, be approved.
GG-409-18
Municipality of Clarington Page 2
Report CAO-013-18
1. Background
1.1 Nancy Taylor’s last official day with the Municipality is September 3, 2018. Effective
September 4, 2018, she will be the Commissioner of Finance at Durham Region. The
Region’s Finance Department will be in very good hands, but Clarington will be without
a treasurer.
2. Discussion
2.1 The Municipal Act, 2001 provides that a municipality must appoint a treasurer. The
treasurer is one of only 2 positions that a municipality must appoint (the other being a
clerk).
2.2 Council may appoint a deputy treasurer “who shall have all the powers and duties of the
treasurer under [the Municipal Act, 2001] and any other Act” (ss. 286(2)).
2.3 Under our current lame duck status, Council is restricted from appointing a treasurer /
deputy treasurer. However, pursuant to ss. 275(4.1) of the Municipal Act, 2001, there is
an exception in the event of an emergency. Not having a treasurer – a statutory officer
of the corporation – is an emergency, and therefore Council has the power to appoint.
3. Recommendation
3.1 It is recommended that Trevor Pinn be formally appointed the Deputy Treasurer in
accordance with the Municipal Act, 2001. Mr. Pinn began employment with the
Municipality on January 2, 2018, and recently successfully passed his 6 month
probation period.
3.2 Once appointed, Mr. Pinn will have the power to carry out the duties of the Treasurer
while the position is advertised, interviews are conducted, and the position is
permanently filled. At that time, the recommended Treasurer candidate will be brought
forward to the new Council for formal appointment.
3.3 A special Council meeting to be held immediately following the September 4, 2018
General Government Committee meeting to ratify Mr. Pinn’s appointment.
3.4 Pending Council approval of the appointment, Mr. Pinn will be offered the position of
Acting Treasurer to oversee all responsibilities of the Finance Department.
3.5 As a housekeeping matter, the existing By-law 2001-125 which appointed Nancy Taylor
as the Treasurer and identified the Director of Corporate Services as the official
designated with the powers to carry out responsibilities in the absence of the Director of
Report Overview
The Municipal Act, 2001 provides that a deputy treasurer may be appointed to have all the
powers and duties of the treasurer. Council approval is sought to formally appoint Trevor
Pinn as the Deputy Treasurer.
Municipality of Clarington Page 3
Report CAO-013-18
Finance/Treasurer, needs to be amended. This amendment is reflected in the
appointment by-law (Attachment 1).
4. Concurrence
This Report has been reviewed by the Director of Corporate Services and Municipal
Clerk who concur with the recommendations.
5. Conclusion
It is respectfully recommended that the By-law attached to this Report (Attachment 1) be
approved to appoint Trevor Pinn as Deputy Treasurer.
6. Strategic Plan Application
Not applicable.
Submitted by:
Andrew C. Allison, B. Comm, LL.B
Chief Administrative Officer
Staff Contact: Andrew Allison, CAO, Ext. 2002 or aallison@clarington.net
Attachment:
Attachment 1 - By-law to appoint Trevor Pinn as Deputy Treasurer
There are no interested parties to be notified of Council's decision.
Attachment 1 to
Municipality of Clarington Report CAO-013-18
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The Corporation of the Municipality of Clarington
By-law 2018-XXX
Being a by-law to appoint a Deputy Treasurer and to amend By-law 2001-125.
Whereas subsection 286(2) of the Municipal Act, 2001 grants the Municipality the authority to
appoint a deputy treasurer who shall have all the powers and duties of the treasurer under the
Municipal Act, 2001 and any other act; and
Whereas the Council of the Municipality of Clarington, through By-law 2001-125, had
appointed the Director of Corporate Services to act in the absence of the Director of
Finance/Treasurer.
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. Trevor Pinn is appointed as Deputy Treasurer for The Corporation of the Municipality of
Clarington.
2. Subsection 4 (b) of By-law 2001-125 is amended to delete the appointment of the
Director of Corporate Services, and to appoint the Deputy Treasurer, to act in the
absence of the Director of Finance/Treasurer.
Passed in Open Council this 4th day of September, 2018.
_____________________________________
Adrian Foster, Mayor
_____________________________________
C. Anne Greentree, Municipal Clerk