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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Meeting:
General Purpose and Administration Committee
File #
Report #:
PD-60-99
File #: PLN 20.5
Res. #09(-\- '9:)\-'1"1
By-law # err-If{
Date:
Monday, June 7, 1999
Subject:
APPLICATION FEES
PLANNING AND DEVELOPMENT APPLICATIONS
FILE NO.: PLN 20.5
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-60-99 be received; and
2. THAT the attached by-law amendment detailing the specific amendments to By-law
96-032 , as amended, be APPROVED.
1. BACKGROUND
1.1 The current fee schedule for various development applications was last updated
approximately three years ago. Staff has carried out a review of application fees by
means of comparison with similar municipalities, specifically the four (4) lakeshore
municipalities west of Clarington within Durham Region - Pickering, Ajax, Whitby
and Oshawa. This approach was chosen since Clarington and the four above
municipalities have a number of similarities. It is anticipated that the Planning
System Review will lead to a consistent set of application fees to be charged across
the Region. This can be viewed as an interim step.
1.2 Section 69 of the Planning Act allows the Municipality to pass a by-law to set out
the fee structure for development applications to offset the anticipated cost to the
Municipality in processing each type of application.
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REPORT PD-60-99
PAGE 2
1.3 Staff has in recent weeks reviewed 39 different applications fees and 2 subordinate
processing fees for various Planning Act and other land development applications in
Pickering, Ajax, Whitby and Oshawa with the assistance of one or more contacts in
the planning departments of each respective municipality.
2. STAFF COMMENTS
2.1 A brief overview of the proposed changes reveals several basic findings:
a) of the 41 fees examined it was determined that the large majority were
appropriate and required no increase;
b) some fees that are recommended for increase are for the applications for which
the majority of municipalities charged a larger fee than Clarington; Draft Plans of
Subdivision - Residential and Zoning Clearance letters;
c) some of the other municipalities charge fees related to work on land divisions
while Clarington does not. It was felt appropriate that a fee should be charged
for the land division applications which require development agreements (and
they are the more complex applications);
d) the application for Sign By-law Amendments is proposed to be divided into two
types of applications - Sign By-law Minor Variances and Sign By-law
Amendments;
e) Temporary Signs are added as a separate class of sign permit; and
f) changes to related provincial legislation make the Rental Housing Protection Act
Application obsolete and therefore, it has been deleted.
2.2 Given the extensive comparisons made between the other municipalities and
Clarington through the 41 categories of fees, and the widely varying approaches to
these fees, only the fees which are proposed for change shall be presented.
2.3 Some municipalities have chosen an approach to some application fees whereby
applications of one type, e.g. official plan amendments or rezonings, have been
divided into "major" and "minor". The difficulty is determining with precision
which application is minor. Even established criteria can be challenged and in any
event must be interpreted. Staff would further note that all applications of one type
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REPORT PD-60-99
PAGE 3
have certain common features. For example, every site-specific rezoning requires a
mail-out to every property tax assessment roll number within a distance of 120
metres (394 feet), the installation of a sign on every frontage, and a public meeting
regardless of whether the rezoning is for a shopping mall or a home industry in
one's detached garage.
2.4 The proposed changes and relevant comparisons with other municipalities are
illustrated on Attachment No.1. (All taxes are excluded from these figures.)
2.5 The proposed changes for Draft Plans of Subdivision - Residential represent the
greatest changes and warrant further explanation. Most municipalities charge a
graduated fee for plans of subdivision based on the number of dwelling units or
number of lots with a minimum and maximum charge. The maximum charge
ranges from $5,000. to $15,000. Currently, the Municipality charges a flat rate of
$1,000. The proposed fee schedule would impose a charge of $25. per dwelling
unit with a minimum charge of $1,000. (the current rate) and a maximum charge of
$5,000. Six residential plans of subdivision were tested for application fees that
would have been required had the proposed changes been in effect. A variety of
plans of subdivision were analyzed. The findings are in the table below.
Subdivision Number of All Dwellings Final Cost Current
Size DwellinJls Cost Der Prooosed Fees Cost
Small 10 dwellings $2S.!dwelling x 10 $1,000. $1,000.
~ $250.
Small 20 dwellings $25.!dwelling x 20 $1,000. $1,000.
~ $500.
Medium 212 dwellings $25.!dwelling x 212 $5,000. $1,000.
- $5 300.
Medium 128 dwellings $25.!dwelling x 128 $3,200. $1,000.
- $3,200.
Large 451 dwellings $25.!dwelling x 451 $5,000. $1,000.
- $11,275.
Large 574 dwellings $25.!dwelling x 574 $5,000. $1,000.
~ $14,350.
The fee increase for residential plans of subdivision represents a reasonable increase
when compared to other municipalities.
699033
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REPORT PD-60-99
PAGE 4
2.6 The Land Division Development Agreement fee represents cost recovery for work
done on those applications that require a land division development agreement.
For land division applications that do not require a development agreement, no fee
will be charged. At the time of sending the draft land division development
agreement to the landowner, staff would require the payment of this fee.
3. CONCLUSION
3.1 It is recommended that By-law 96-032, as amended, be further amended as
contained in Schedule "B" to By-law 96-032, as shown in Attachment No.2.
Respectfully submitted,
Reviewed by,
a ('a-JJJ2~w~
Franklin Wu, M.C.I.P., R.P.P.,
Chief Administrative Officer
avi Crome, M.C.I.P., R.P.P.
Director of Planning & Development
BR*LDT*DJC*cc
June 1, 1999
Attachment No. 1
Attachment No.2
Comparison of Application Fees
Fee By-law Amendment
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 99-
,
being a By-law to require the payment of fees for information and services
provided by the Municipality of Clarington and for prescribing the amount of
such fees and to amend By-law 96-032.
WHEREAS Sedion 69 (1) of the Planning Act, R.S.O. 1990, cPo 13, provides that by-laws may be passed by
the Council of a Municipality to prescribe a tariff of fees for the processing of applications made in resped of
planning matters.
AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it necessary to
amend By-law 96-032, a by-law to prescribe a Fee Schedule to meet the anticipated cost to the Municipality
in resped of the processing of each type of application provided for in the Scheeule of Fees;
NOW THEREFORE BE IT RESOL VED THAT the Council of the Corporation of the Municipality of
Clarington enacts as follows:
t
1. THAT the fee scheeules attached hereto and forming part of this by-law shall apply for the specifiee
documents, services, applications and inspections.
2. THAT Schedule "B" to By-law 96-032 is hereby amended as follows:
1. by amending the fee for Rezoning Applications from $800. to $1000.
2. by amending the Draft Plan of Subdivision Service/Document into three more specific
categories of Service/Document (with corresponding fees) namely:
Draft Plan of Subdivision - Residential:
$25. per dwelling with a minimum of
$1,000. and a maximum of $5,000.
Draft Plan of Subdivision - Non-Residential
$ 1,000.
Draft Plan of Condominium
$ 1,000.
3.
by adding a fee for Minor Variance Applications when a recirculation is required:
$50.
4.
by amending the fee for Zoning Clearance Letters from
$60. to $75.
5.
by adding a fee for Land Division Development Agreements
$200.
6.
by adding a fee for Sign By-law Amendments:
$600.
7.
by adding a fee for Sign By-law Minor Variances:
$50.
8.
by adding a fee for Sign Permits for Temporary Signs
$10.
9. by deleting the fee for Applications required by the Rental Housing Protection Act.
699uJO
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3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of
Section 69(1) of the Planning Act.
BY-LAW read a first time this day of
1999.
BY-LAW read a second time this day of
1999.
BY-LAW read a third time and finally passed this
day of
1999.
MAYOR
CLERK
699(jJl