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HomeMy WebLinkAbout04/23/2007 lfl!JIJgron. General Purpose and Administration Committee Minutes April 23, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 23,2007 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo Chief Administrative Officer, F. Wu Director, Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Deputy Clerk, A. Greentree Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated he would be stating a pecuniary interest with respect to Anne Mcllory's Presentation and Report PSD-045-07. MINUTES Resolution #GPA-309-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 1 0,2007 be approved. CARRIED General Purpose and Administration Committee Minutes April 23, 2007 Resolution #GPA-31 0-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT the order of the agenda be altered to refer Confidential Report COD-015-07 and the confidential verbal report of the Chief Administrative Officer to the end of the Agenda to be considered in a "closed" meeting. CARRIED PRESENTATION Councillor Hooper stated that he has a pecuniary interest with respect to Anne Mcllory's presentation as he is the former Chair of the Bowmanville Business Improvement Area and he was involved with the Ontario Municipal Board hearing. Councillor Hooper refrained from discussion on this matter. Anne Mcllory, Brook Mcilroy Inc., addressed the Committee providing an overview of the Bowmanville West Town Centre Streetscape Implementation Plan and conducted a PowerPoint presentation highlighting issues and opportunities, key objectives, streetscape concepts and elements, and the plan implementation. This plan for streetscape will bring beautification of streets and create quality now and for future development. Anne provided an overview of area issues, objectives, and themes that led to design. The plan will create a pedestrian-friendly area, will be high quality, and will support the retail activity. The intent is to create a commercial centre that will be both a local and regional destination. The recommended design for Highway 2 will tie the area together with common elements. The road will still continue to function to bring traffic in and out of downtown, but will be highly enhanced because of treatments in the plan including trees in raised planters, landscape features, lighting, and benches. The proposed design of these features is not expected to impede the use of the road by wide vehicles and they are designed to accommodate the snow in the winter. Critical intersections such as Highway 2 and Green Road will be areas of significant focus. As well, other unique treatments such as a veterans' memorial, areas to promote feature community events, and other public art opportunities, may encourage community involvement. Ms. Mcllory explained that on-street parking is recommended in some areas to create a sense of place. As well, it acts as a traffic calming measure. Bike paths have not been included in the Plan, although they were discussed at length by those involved in the development of the Plan. There is a major liability for the Municipality to take on dedicated cycling paths. To assist with maintenance of the median features, it is recommended that the planters be irrigated. There should be a variety of plantings to accommodate the seasons. - 2 - General Purpose and Administration Committee Minutes April 23, 2007 Bowmanville West does not have a heritage fabric, but rather it is a new contemporary retail area. The retail activity of the west area is different from historic downtown and will continue to evolve as being different from downtown. It is anticipated that this will enhance the downtown as it will be a counterpoint. DELEGATIONS Doug Otterbein spoke in opposition to Report PSD-047 -07 - Zoning Amendment to Permit the Development of a Hamlet Residential Lot. Mr. Otterbien stated his home is directly south of the proposed development and he is concerned with drainage issues that will result with development on the subject property. He advised his property is very low and when the home to the south was built it required a lot of fill. He feels that any new development on the subject lands will require a considerable amount of fill and he will become a mole at the bottom of a hill. He expressed concern that his property will be extremely wet and that the value of his property will decrease. Councillor Foster chaired this portion of this meeting. PUBLIC MEETING (a) Subject: Highway Closing - Unopen Road Allowance - Clarington Boulevard The Council of the Corporation of the Municipality of Clarington proposes to pass a by- law to stop up and close a portion of an unopen road allowance (Clarington Boulevard) situated in Lot 16, Concession 1 in the former Township of Darlington, now in the Municipality of Clarington described as Parts 13 and 15 on Plan 40R-16730. No one spoke in opposition to or support of the stopping up and closing of the unopened road allowance. Councillor Novak chaired this portion of this meeting. (b) Subject: Applicant: Report: Application to Amend the Clarington Zoning By-law Prestonvale Heights Limited PSD-042-07 Sarah Armstrong, Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-042-07. Trina Conley spoke in opposition to Report PSD-042-07 advising she has concerns with traffic flow noting vehicles will use Beckett Crescent to access Bloor Street. She stated safety will be a concern as many children live in the neighbourhood. Trina Conley acknowledged that the use of Beckett Crescent was always the original intent but that her concern remains the same. - 3 - General Purpose and Administration Committee Minutes April 23, 2007 No one spoke in support of Report PSD-042-07. Nick Mensink, Sernas Associates, addressed the Committee on behalf of the Applicant, Prestonvale Heights Associates, advising he was available to answer any questions. There were no questions to Nick Mensink. (c) Subject: Applications to Amend the Clarington Zoning By-law and for Amendment to Draft Approval Intracorp Developments Ltd. PSD-043-07 Applicant: Report: Cynthia Strike, Senior Planner, Planning Services Department provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-043-07. Stanley Hudson spoke in opposition to Report PSD-043-07 stating the original proposal demonstrated large detached lots. He expressed concern with the lack of planning for schools with respect to the extra homes proposed, and influx of children. Diana Gamble spoke in opposition to Report PSD-043-07 expressing concern with congestion in the area and with the possibility that the new development might not complement the existing residential neighbourhood. She stated currently the area has a good mix of seniors and families. No one spoke in support of Report PSD-043-07. Glen Murphy, Vice-President, Development, Intracorp Developments Limited, provided a brief overview of the Liberty Crossing subdivision noting that this subject development will be Phase III of the project and it is their intention to extend the urban design vision found in Phases I and II to this phase. He noted the requested changes are required to enable them to deliver the same character features. Mr. Murphy noted the proposal will provide for a decrease in density to accommodate all single detached homes on 30', 40' or 50' lots. Mr. Murphy concluded by stating he concurred with the summary of the Staff report and looked forward to a supportive recommendation being brought forward. PLANNING SERVICES DEPARTMENT REZONING TO PERMIT THE DEVELOPMENT OF TWELVE (12) TOWNHOUSE UNITS APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-311-07 Moved by Councillor Foster, seconded by Councillor Woo THAT Report PSD-042-07 be received; - 4 - General Purpose and Administration Committee Minutes April 23, 2007 THAT the rezoning application submitted by Prestonvale Heights Limited be referred back to Staff for further processing; and THAT all interested parties listed in Report PSD-042-07 and any delegations be advised of Council's decision. CARRIED REZONING AND AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 187 DETACHED DWELLINGS APPLICANT: INTRACORP DEVELOPMENTS LIMITED Resolution #GPA-312-07 Moved by Councillor Robinson seconded by Councillor Trim THAT Report PSD-043-07 be received; THAT the application to amend Draft Approved Plan of Subdivision 18T -87087 and amendment to Zoning By-law 84-63, submitted by Intracorp Developments Limited be referred back to Staff for further processing and the preparation of subsequent report; and THAT all interested parties listed in Report PSD-043-07 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 5, 2007 Resolution #GPA-313-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report PSD-044-07 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on April 5, 2007 for applications A2007-0004, A2007-0007, A2007-0008 and A2007-0009 and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with the decision of the Committee of Adjustment made on April 5, 2007 for application A2007 -0006. However, should an appeal be lodged by another party, that Staff be authorized to appear before the Ontario Municipal Board to defend its original recommendation. CARRIED - 5 - General Purpose and Administration Committee Minutes April 23, 2007 Councillor Hooper stated that he has a pecuniary interest with respect to Report PSD- 045-07 as he is the former Chair of the Bowmanville Business Improvement Area and he was involved with the Ontario Municipal Board hearing. Councillor Hooper refrained from discussions and voting on this matter. BOWMANVILLE WEST TOWN CENTRE STREETSCAPE IMPLEMENTATION PLAN Resolution #GPA-314-07 Moved by Councillor Foster, seconded by Councillor Trim THAT Report PSD-045-07 be received; THAT the Bowmanville West Town Centre Streetscape Implementation Plan be adopted as a guide for future streetscape improvements; and THAT all interested parties listed in Report PSD-045-07 and the Regional Municipality of Durham be advised of Council's decision. CARRIED PROGRESS REPORT: SCIENCE AND TECHNOLOGY PARK STUDY Resolution #GPA-315-07 Moved by Councillor Robinson, seconded by Mayor Abernethy THAT Report PSD-046-07 be received for information. CARRIED ZONING AMENDMENT TO PERMIT THE DEVLOPMENT OF A HAMLET RESIDENTIAL LOT PROPONENT: THE MUNICIPALITY OF CLARINGTON Resolution #GPA-316-07 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-047-07 be received; THAT Zoning By-law 84-63 and Zoning By-law 2005-109 be amended by adopting the By-laws contained in Attachments 3 and 4 to Report PSD-047-07; and THAT all interested parties listed in Report PSD-047-07 and any delegations be advised of Council's decision. CARRIED - 6 - General Purpose and Administration Committee Minutes April 23, 2007 Resolution #GPA-317-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT the Committee recess for 5 minutes. CARRIED The meeting resumed at 11:43 a.m. Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2007 Resolution #GPA-318-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report EGD-035-07 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the Agenda. Councillor Woo chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - MARCH 2007 Resolution #GPA-319-07 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD-007 -07 be received for information. CARRIED Councillor Robinson chaired this portion of the meeting. - 7 - General Purpose and Administration Committee Minutes April 23, 2007 COMMUNITY SERVICES DEPARTMENT COMMUNITY SERVICES DEPARTMENT JOB OPPORTUNITY FAIR Resolution #GPA-320-07 Moved by Councillor Foster, seconded by Mayor Abernethy THAT Report CSD-006-07 be received for information. CARRIED Councillor Hooper chaired this portion of the meeting. CLERK'S DEPARTMENT SENSITIVITY TRAINING Resolution #GPA-321-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Report CLD-014-07 be received for information. CARRIED ANIMAL SERVICES QUARTERLY REPORT - JANUARY TO MARCH, 2007 Resolution #GPA-322-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report CLD-015-07 be received; and THAT a copy of Report CLD-015-07 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY POLICY Resolution #GPA-323-07 Moved by Councillor Novak, seconded by Councillor Woo THAT Report CLD-016-07 be received; and THAT the Freedom of Information and Protection of Privacy Policy be approved. CARRIED - 8 - General Purpose and Administration Committee Minutes April 23, 2007 Mayor Abernethy chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2007-4 SUPPLY AND HAULING GRANULAR MATERIAL Resolution #GPA-324-07 Moved by Councillor Foster, seconded by Councillor Trim THAT Report COD-017 -07 be received; THAT C.D.R. Young's Aggregates Inc., Pontypool, Ontario with a total bid in the amount of $251 ,011.00 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007 -4, be awarded the contract for the Supply and Hauling of Granular Material; and THAT the funds expended be provided from the 2007 Operations Road Maintenance and Construction budget. CARRIED CL2007-3, HIGH FLOAT RESURFACING Resolution #GPA-325-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-018-07 be received; THAT Miller Paving Limited, Gormley, Ontario with a total revised bid in the amount of $553,055.54 (excluding G.S.T.) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2007 -3, be awarded the contract to supply High Float Resurfacing, to various roads as required by the Municipality of Clarington; and THAT the funds required be provided from the Operations Department 2007 Budget - Various Surface Treatment Accounts for $506,917.54 and the Engineering Department for 2007 Budget - Brownsville Road, Orono, Account#11 0-32-330-83267 -7 401, for $46,138.00. CARRIED - 9 - General Purpose and Administration Committee Minutes April 23, 2007 FINANCE DEPARTMENT BUILDING PERMIT FEES ANNUAL REPORT Resolution #GPA-326-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Report FND-009-07 be received; and THAT existing building division fees be confirmed with no change required. CARRIED Resolution #GPA-327-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the meeting be "closed" to consider Confidential Report COD-015-07 concerning a legal matter and a confidential verbal report from the Chief Administrative Officer concerning a labour relations matter. CARRIED The meeting resumed in open session at 1 :04 p.m. Resolution #GPA-328-07 Moved by Councillor Robinson, seconded by Councillor Woo THAT the actions taken in the "closed" meeting be ratified. CARRIED UNFINISHED BUSINESS There was no Unfinished Business. OTHER BUSINESS Councillor Robinson requested that the Durham Regional Police be invited to a Council meeting to report on matters within the Municipality of Clarington. As well, Councillor Robinson indicated there is a need for community policing. In response to Councillor Foster's concerns with a lack of communication regarding the Energy from Waste Project, Mayor Abernethy agreed to request the Regional Clerk to add all Members of Council to the Region's circulation list for communications and reports concerning the Project. - 10 - General Purpose and Administration Committee Minutes April 23, 2007 ADJOURNMENT Resolution #GPA-329-07 Moved by Councillor Trim, seconded by Councillor Woo THAT the meeting adjourn at 1:15 p.m. CARRIED , ., / \.~ D~UTY-CLER~ ~ - 11 -