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HomeMy WebLinkAbout04/10/2007 Cl. lR l.~~ General Purpose and Administration Committee Minutes April 10, 2007 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 10, 2007 at 7:00 p.m., in the Council Chambers. ROLL CALL Present Were: Absent: Also Present: Mayor J. Abernethy Councillor A. Foster Councillor R. Hooper Councillor M. Novak Councillor G. Robinson Councillor C. Trim Councillor W. Woo (vacation) Chief Administrative Officer, F. Wu Director, Engineering Services, T. Cannella Director of Community Services, J. Caruana Manager of Special Projects, F. Langmaid Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance Department, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Mayor Abernethy chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-286-07 Moved by Councillor Hooper, seconded by Councillor Robinson THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 26, 2007 be approved. CARRIED General Purpose and Administration Committee Minutes April 1 0, 2007 PRESENTATION There were no presentations. DELEGATIONS Suzanne McCrimmon, Clarington Board of Trade presented the Clarington Board of Trade Quarterly Update. Suzanne reported that there are 28 acres of serviced light industrial lands, 248 acres of partially serviced industrial and 97 acres of prestige employment lands. She further reported on land inventory and recent and on-going projects in the following areas: Baseline Road west of Courtice Road, the Energy Park, Baseline Road east of Liberty Street, Holburn Biotech Cluster, Lake Road, Tech Park West, and Bennett Road. Land price comparisons with the City of Oshawa and Town of Whitby were identified. Additionally, Suzanne highlighted the 32 current listings for commercial/industrial property. In summary, Suzanne stated that the Clarington Board of Trade would like to host a "working session" with Council and Municipal Staff on how to implement an economic development plan that ties to the Municipality's overall Strategic Plan. Michael Patrick, on behalf of the Clarington Board of Trade and as Co-chair of the Physician Recruitment Team, provided the Committee with an update regarding Physician Recruitment. Mr. Patrick provided a brief history of the Team and highlighted that $43,000 was transferred from Council in order to start-up the physician recruitment. Mr. Patrick stated that the provincial doctor to patient ratio should be 1 :1340. The focus for recruiting physicians will be on graduates and learners from the five medical training schools in Ontario. Currently there are 12 potential candidates graduating in 2007 and 16 potential candidates graduating in 2008. As well they have expressed interest from one doctor from Scarborough who is looking to relocate. Mr. Patrick stated that Candidate Community Awareness Cost, based on 30 candidates per year, would cost $330 per candidate for a total of $9,900 per year. Another potential cost would be the new recruit signing bonus which would be $20,000 each. Support from partners has been excellent and Mr. Patrick specifically commented on the support from our existing physicians. In the status report Mr. Patrick stated that the Clarington Board of Trade has signed a new recruit to open office in September 2007, and are expecting to sign another candidate in the next couple of weeks. Mr. Patrick requested that Council consider a "pay as you go" funding for success strategy in that the Clarington Board of Trade would be reimbursed after each new recruit is signed. - 2 - General Purpose and Administration Committee Minutes April 10, 2007 Councillor Novak chaired this portion of this meeting. PUBLIC MEETING (a) Subject: Proponent: Report: Application to Amend the Clarington Zoning By-law 84-63 and Zoning By-law 2005-109 Municipality of Clarington PSD-039-07 Isabel Little, Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-039-07. No one spoke in opposition to or in support of Report PSD-039-07. (b) Subject: Application to Amend the Clarington Zoning By-law and For Draft Plan of Subdivision Patricia Stephenson PSD-040-07 Applicant: Report: Bob Russell, Planner, provided a verbal report supported by a PowerPoint presentation pertaining to Report PSD-040-07. No one spoke in opposition to or in support of Report PSD-040-07. Glenn Genge, D.G. Biddle & Associates, representing the applicant, advised that the drainage should not be an issue. He further stated that if there are any issues, the Regional Well Interference Policy will be followed. PLANNING SERVICES DEPARTMENT ZONING AMENDMENT TO PERMIT THE DEVELOPMENT OF A HAMLET RESIDENTIAL LOT PROPONENT: MUNICIPALITY OF CLARINGTON Resolution #GPA-287-07 Moved by Councillor Foster, seconded by Mayor Abernathy THAT Report PSD-039-07 be received; THAT the proposal to amend Zoning By-law 84-63 and Zoning By-law 2005-109 submitted by the Municipality of Clarington be referred back to staff; and - 3 - General Purpose and Administration Committee Minutes April 10, 2007 THAT all interested parties listed in Report PSD-039-07 and any delegations be advised of Council's decision. CARRIED STEPHENSON PROPOSED PLAN OF SUBDIVISION APPLICANT: PATRICIA STEPHENSON Resolution #GPA-288-07 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-040-07 be received; THAT the application submitted by Patricia Stephenson for draft approval of a proposed Plan of Subdivision and proposed Zoning By-law Amendment, be referred back to Staff for further processing and the preparation of a subsequent report following the receipt of the outstanding agency comments; and THAT all interested parties listed in Report PSD-040-07 and any delegations be advised of Council's decision. CARRIED LICENSE AGREEMENT FOR CANADIAN NATIONAL RAILWAY COMPANY LANDS AT MILE 288.9 FOR THE WATERFRONT TRAIL Resolution #GPA-289-07 Moved by Councillor Foster, seconded by Councillor Trim THAT this Addendum to Report PSD-118-06 be received; THAT Council select either Option 'A' or Option 'B' as set out in 3.2 of Addendum to Report PSD-118-06; THAT if Council selects Option 'A', Council pass a by-law to authorize the Mayor and Municipal Clerk on behalf of the Municipality of Clarington to execute the Licence Agreement contained in Attachment 2 of Addendum to Report PSD-118-06 and rescind By-Law 2006-219 approved December 18, 2006; and THAT all interested parties listed in Addendum to Report PSD-118-06 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following amending motion) - 4- General Purpose and Administration Committee Minutes April 10, 2007 Resolution #GPA-290-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the foregoing resolution be amended to select Option A as set forth in Addendum to Report PSD-118-06. CARRIED The foregoing resolution was then put to a vote and CARRIED AS AMENDED. CONFIDENTIAL REPORT REGARDING A LEGAL MATTER Resolution #GPA-291-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT Confidential Report PSD-041-07 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED Councillor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT EXECUTION OF AGREEMENT WITH THE REGION OF DURHAM HEALTH DEPARTMENT TO DELEGATE RESPONSIBILITY FOR ADMINISTRATION AND ENFORCEMENT IN RESPECT TO SEWAGE SYSTEMS Resolution #GPA-292-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Report EGD-032-07 be received; THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, the agreement with the Regional Municipality of Durham attached to Report EGD-032-07, for the administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; and THAT Council approve the by-law attached to Report EGD-032-07 to confirm its decision to enter into an agreement with the Regional Municipality of Durham; and - 5 - General Purpose and Administration Committee Minutes April 10, 2007 THAT a copy of Report EGD-032-07, Council's resolution and the by-law be forwarded to the Regional Municipality of Durham. CARRIED HYDRO ONE NETWORKS INC. - REQUEST FOR EASEMENTS Resolution #GPA-293-07 Moved by Councillor Hooper, seconded by Councillor Robinson THAT Report EDG-033-07 be received; and THAT the Mayor and Municipal Clerk on behalf of the Municipality of Clarington be authorized to execute the easement agreements between the Municipality and Hydro One Networks Inc. contained as Attachments 1 and 2 to Report EDG-033-07. CARRIED MILL STREET SUBWAY RECONSTRUCTION, NEWCASTLE - PUBLIC INFORMATION CENTRE Resolution #GPA-294-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report EGD-034-07 be received; THAT Council receive the information pertaining to the Public Information Centre of March 20, 2007; and THAT staff proceed with the EA process recommending the preferred hybrid alternative as the preferred alternative. CARRIED OPERATIONS DEPARTMENT There were not reports considered under this section of the Agenda. Mayor Abernethy chaired this portion of the meeting. -6- General Purpose and Administration Committee Minutes April 1 0, 2007 EMERGENCY AND FIRE SERVICES DEPARTMENT EMERGENCY AND FIRE SERVICES - 2006 ANNUAL REPORT Resolution #GPA-295-07 Moved by Councillor Trim, seconded by Councillor Novak THAT Report ESD-005-07 be received for information. CARRIED PURCHASE OF A PRE-BUILT PUMPER Resolution #GPA-296-07 Moved by Councillor Robinson, seconded by Councillor Hooper THAT Report ESD-006-07 be received; THAT the requirement for tendering in accordance with By-Law 2006-127 be waived for this transaction; THAT Staff be authorized to issue a Purchase Order for the purpose of purchasing a pre-built conventional Pumper, not to exceed $400,000 including taxes; and THAT this amount be drawn from the 2007 Emergency Services Capital Budget Account No. 110-28-388-82812-7401. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the Agenda. CLERK'S DEPARTMENT There were no reports considered under this section of the Agenda. - 7 - General Purpose and Administration Committee Minutes April 10, 2007 CORPORATE SERVICES DEPARTMENT CL2007-1, ELECTRICAL SERVICES, STREET AND PARK LIGHTING Resolution #GPA-297 -07 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report COD-011-07 be received; THAT Langley Utilities Contracting Ltd., Bowmanville, Ontario, with a total bid price of $81,189.00 per year for Part "A" and $22,878.50 per year for Part "B", being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2007-1, be awarded the contract to provide Electrical Services for Street and Park Lighting, as required by the Municipality of Clarington for a one year term commencing approximately March 31, 2007 through to March 30, 2008; THAT the contract be extended for a second year and third year, pending satisfactory service, and pricing; and THAT the funds expended be drawn from the respective years Street and Park Lighting Accounts. CARRIED JOINT HEALTH AND SAFETY COMMITTEE - TERMS OF REFERENCE FOR THE STRUCTURE AND FUNCTION OF A MULTI-WORKPLACE JOINT HEALTH AND SAFETY COMMITTEE Resolution #GPA-298-07 Moved by Councillor Novak, seconded by Councillor Foster THAT Report COD-012-07 be received; THAT the Terms of Reference (Attachment #1 to Report COD-012-07) as endorsed by the C.U.P.E. Local 74 President for Inside and Outside Workers; Clarington Fire Fighters Association Local 3139 President; the Co-Chairs of the Joint Health and Safety Committee and the Chief Administrative Officer on behalf on non-affiliated workers, be endorsed by Council; THAT a copy of Report COD-012-07 with attached Terms of Reference be submitted to the Ministry of Labour for approval. CARRIED - 8 - General Purpose and Administration Committee Minutes April 10, 2007 TENDER CL2006-53, GREEN ROAD AND BASELINE ROAD RECONSTRUCTION, BOWMANVILLE Resolution #GPA-299-07 Moved by Councillor Foster, seconded by Councillor Robinson THAT Report COD-013-07 be received; THAT Dave Boyle Excavating Limited, Bowmanville, Ontario with a total bid in the amount of $2,112,018.10 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-53, be awarded the contract for the Green Road and Baseline Road Reconstruction, Bowmanville, as required by the Engineering Department; THAT the total funds required in the amount of $2,836,000.00 ($2,112,018.10 tender plus land purchase, consulting, contingencies, utilities and less Region of Durham portion) be provided from the 2006 Engineering Services capital budget Account # 110- 32-330-83276-7401 ; THAT the remaining funds from 2005 ($57,554.06) and 2006 ($204,400.00) be carried forward to the 2007 Budget year; That the award be subject to the approval of the Region of Durham for their portion of the contract works; and THAT the attached By-law marked Schedule "A" to Report COD-013-07 authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED JOINT HEALTH AND SAFETY COMMITTEE - 2006 SUMMARY Resolution #GPA-300-07 Moved by Councillor Foster, seconded by Councillor Hooper THAT Report COD-014-07 be received for information. CARRIED - 9. General Purpose and Administration Committee Minutes April 1 0, 2007 CL2006-63, SUPPLY OF GARBAGE AND RECYCLING CONTAINERS AND COLLECTION AND DISPOSAL FROM VARIOUS MUNICIPAL LOCATIONS Resolution #GPA-301-07 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-016-07 be received; THAT J & F Waste Systems Inc., Ajax, Ontario, with an estimated yearly cost of $44,168.00, being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2006-63, Supply of Garbage and Recycling Containers and Collection and Disposal from Various Municipal Locations be awarded the contract as required by the Municipality of Clarington for a one year term beginning approximately May 23, 2007; THAT the contract be extended for a second year and third year, pending satisfactory service, and pricing; and THAT the funds expended be drawn from the respective operating budgets. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICE CONFIDENTIAL REPORT REGARDING A PERSONAL MATTER Resolution #GPA-302-07 Moved by Councillor Hooper, seconded by Councillor Novak THAT Confidential Report CAO-003-07 be referred to the end of the agenda to be considered in a "closed" meeting. CARRIED - 10 - General Purpose and Administration Committee Minutes April 1 0, 2007 UNFINISHED BUSINESS Resolution #GPA-303-07 Moved by Councillor Robinson, seconded by Councillor Novak THAT Suzanne McCrimmon's presentation of the Clarington Board of Trade Quarterly Update be received for information. CARRIED Resolution #GPA-304-07 Moved by Councillor Hooper, seconded by Councillor Trim THAT Michael Patrick's comments, on behalf of the Clarington Board of Trade, regarding Physician Recruitment be referred to staff. CARRIED OTHER BUSINESS Resolution #GPA-305-07 Moved by Councillor Hooper, seconded by Councillor Robinson THAT a grant in the amount of $175 be awarded to the Clarington Girls Hockey Association to cover the cost of the rental of the Garnet B. Rickard Recreation Complex for the "Lose Your Locks" project on April 29, 2007. CARRIED Resolution #GPA-306-07 Moved by Councillor Robinson, seconded by Councillor Foster THAT committee recess for 5 minutes and that the meeting resume in "closed" session to allow for consideration of two confidential legal matters and a personal matter. CARRIED The meeting resumed in "open" session at 10:10 p.m. - 11 - General Purpose and Administration Committee Minutes April 1 0, 2007 RATIFY ACTIONS Resolution #GPA-307-07 Moved by Councillor Trim, seconded by Councillor Robinson THAT the actions taken in the "closed" meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-308-07 Moved by Councillor Novak, seconded by Councillor Foster THAT the meeting adjourn at 10:12 p.m. CARRIED / " " ~. DEPUTY CLERK - 12 -