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DN: TR-74-99
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Date:
December 6, 1999
File # fb~
Res.#~;f-~Z~-(?j?
Meeting:
General Purpose and Administration Committee
Report #:
TR-74-99
FILE#:
By-law #
Subject:
EARLY BUDGET APPROVAL
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-74-99 be received;
2. THAT early budget approval be given for the tendering of two (2) only 56,000
GYW. Tandem Diesel Dump Truck complete with Snow Plow Equipment; and
3. THAT Council approve the existing contract position in the Systems Division of
Finance as a permanent position titled Geographic Information System Analyst at
code 12 of the inside collective agreement.
BACKGROUND AND COMMENT
46,000 GV.w. TANDEM DIESEL DUMP TRUCKS
The Public Works Department will be including in their 2000 Capital Budget the
purchase of two (2) 56,000 GV.w. Tandem Diesel Dump Trucks. These vehicles will
be replacing two (2) 1989 Ford Louisville, which will be offered as a trade-in on the new
vehicles, or sold at the Regional Auction, whichever is in the best interest of the
Municipality of Clarington.
The normal delivery time for this equipment is 5 months, however due to some changes
in the market place with respect to the number of suppliers of snow plow equipment;
staff have been advised that delivery in the year 2000 will be approximately 7 months.
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REPORT NO.: TR-74-99
PAGE 2
It is therefore respectfully recommended to Council, that early budget approval be
provided for the tendering of this vehicle. A report authorizing the purchase of the
vehicle will be presented for Council approval upon closing of the tenders sometime in
January.
The required funds in an amount of $280,000.00 will be provided in the 2000 Capital
Budget Account # 2900-00010-0000.
CONTRACT SYSTEMS POSITION
1. Council approved, in prior GIS reports, the required assistance in the Systems
Division in order to implement the Geographic Information Systems.
2. In the 1999 budget, a contract position was approved for this purpose. In
addition to the assistance required for the implementation of the Geographic
Information System, there are a number of other recently imposed applications,
which serve the Corporate structure ongoing support and maintenance.
These include:
. The introduction of Provincial Legislation dealing with Bill 79 taxation
legislation, the year 2000 computer application amendments,
. The Vailtech massive tax assessment changes,
. The Fire Department "Crisis" software application,
. The Escom Community Systems software,
. The cemetery software
. Internet applications
. Changes required for the financial system replacement,
. Future parking software.
The applications are all in addition to the daily support and management of the systems
applications, and have resulted in extreme pressure on the systems division.
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REPORT NO.: TR-74-99
PAGE 3
3. The current contract position is set to expire in January 2000. In light of the ever
increasing demands on the systems division, it is recommended that the position be
approved as permanent complement. The position has been recognized in the existing
budget, and the approval at this time will prevent the incumbent from seeking
employment elsewhere. This would then ensure that the time invested to train
individuals in this rapidly changing environment, and continuity will be maximized. The
placement on the inside collective agreement is in keeping with the market rates, and
will be validated through the pay equity process at a later date.
Respectfully submitted,
Reviewed by,
a~
Marie Marano, H.BSc., AMCT.,
Treasurer
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Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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