HomeMy WebLinkAboutCOD-018-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Date:
GENERAL PURPOSE & ADMINISTRATION COMMITTEE
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Meeting:
April 23, 2007
Report #:
COD-O 18-07
File#_
By-law #
Subject:
CL2007-3, HIGH FLOAT RESURFACING
Recommendations:
It is respectfully recommended that the General Purpose. and Administration Committee recommend
to Council the following:
1. THAT Report COD-018-07 be received;
2. THAT Miller Paving Limited, Gormley, Ontario with a total revised bid in the amount of
$553,055.54 (excluding G.S.T.), being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL2007-3, be awarded the contract to supply High
Float Resurfacing, to various roads as required by the Municipality of Clarington; and
3. THAT the funds required be provided from the Operations Department 2007 Budget -
Various Surface Treatment Accounts for $506,917.54 and the Engineering Department 2007
Budget - Brownsville Road, Orono, Account # 110-32-330-83267-7401, for $46,138.00.
Submitted by:
Reviewed bY;U ~-~
Franklin Wu,
Chief Administrative Officer
arie Marano, H.B.Sc., C.M.a.
Director of Corporate Services
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(j\. Nancy Taylor, B.BA, CA,
Director. 0 inance
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Fr c Horvath, BA, RD.M.R, RRF.A.
Director f Opera'tions
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Anthon;~;n~lIr'~ ,~"c.', "-
Director of Engineering
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REPORT COD-018-07
PAGE 2
BACKGROUND AND COMMENT
Tender CL2007-3 was advertised and issued with bids being received and tabulated as follows:
Miller Paving
Gormle , Ontario
Royel Paving Ltd.
Lindsa , Ontario
$724,291.35
$791,883.20 *
* Extension Error
Due to the recent increases in crude oil prices, the unit prices bid represent an approximate 30%
increase over those bid for the 2006 contract.
The low bid received from Miller Paving Limited, Gormley, Ontario, is approximately 32% over the
Operations Department 2007 Capital Budget amount. Therefore, in order to meet the allocated
budget for this work, it is recommended that the Provisional Item for Part B, Middle Road be deleted
from the contract. To further reduce the total contract value, the total granular tonnage will be
decreased from 10,311 tonnes to 7,733 tonnes. These reductions will reduce the overall bid price
by approximately 33%, and bring it within the amount allocated in the 2007 Capital Budget.
The total funds required for Tender CL2007-3, High Float Resurfacing, are included in the
Operations Department 2007 Budget - Surface Treatment Accounts for $506,917.54 and the
Engineering Department 2007 Budget - Brownsville Road, Orono, Account # 110-32-330-83267-
7401 for $46,138.00.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be referred
to the Director of Operations.
After further review and analysis of the tenders by Operations, Purchasing and Totten Sims Hubicki
Associates, it was mutually agreed that Miller Paving Limited, Gormley, Ontario, be recommended
for the contract to supply High Float Resurfacing on various municipal roads as required.
The subject firm has previously performed satisfactorily for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330