HomeMy WebLinkAboutAdmin 31-84CORPORATION OF THE TOWN OF NEWCASTLE
40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L1 C 3A6
REPORT TO THE HYDRO LIAISON COMMITTEE MEETING
HELD MARCH 8 1984
ADMIN. 31 - 84
SUBJECT: SELECTION OF CONSULTANT FOR THE STUDY
OF THE TOWN OF NEWCASTLE FIRE PROTECTION
SERVICES IN ACCORDANCE WITH SUPPLEMENTARY
AGREEMENT #10 WITH ONTARIO HYDRO
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RECOMMEhIbATIONS:
It is respectfully recommended:
1. That this report be received;
2. That the Hydro Liaison Committee recommend to Council that
that Mayor and Clerk be authorized to execute an agreement
with the firm Total Fire Alarm Verification. -Inc. for the
study of fire protection services for the Town of Newcastle;
3. That Total Fire Alarm Verification Inc. be advised of the
acceptance of their proposal; and
4. That all other firms submitting proposals be thanked for
their interest in the project.
TELEPHONE 623-3379
BACKGROUND AND COMMENT:
In accordance with previous reports to the Hydro Liaison Committee
(Admin. report 62 - 83 and 34 - 83), a Technical Committee was
formed to assist in the selection of an appropriate consultant to
undertake the municipal fire services study. The Committee is composed
of Council representatives Marie Hubbard and Ted Woodyard, Hydro
representatives Suzanne Stickley and Earl MacKenzie, and municipal staff
representatives of Jim Aldridge, Terry Edwards and myself.
In accordance with the concerns raised at the November 24th 1983 Hydro
Liaison Committee meeting, the terms of reference for the study were
revised.and circulated.to members of Council for comment.
At the same time, members of staff and Ontario Hydro researched the
availability of possible firms to undertake such a specialized study.
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ADMIN. 31 - 84 -2-
The terms of reference were circulated to four consultant firms:
Paul B. Walters and Associates Limited, Ralph Jensen Associates Limited,
M. & M. Protection Consultants and Total Fire Alarm Verification Inc.
Three proposals were received by the end of January. On Feburary 2nd,
the Technical Committee met to discuss the three proposals. Based on
the contents of the proposals and their relationship to the terms of
reference, it was unanimously agreed that M. & M. Protection Consultants
had not presented a proposal that related to the terms of reference.
It was further agreed that the firms of Ralph Jensen Associates Limited
and Total Fire Alarm Verification be interviewed.
Interviews were arranged for the afternnon of Thursday, February 23rd.
Based upon the interviews and the written proposals received, the
Committee is unanimously recommending that the Hydro Liaison Committee
recommend the firm of Total Fire Alarm Verification Inc.
Total Fire Alarm Verification Inc. is prepared to complete the study
for a fixed fee of $22,700. The agreement with Ontario Hydro provides for
a maximum expenditure of $25,000. The consultant is prepared to work
to the terms of reference in all respects with completion of the study
scheduled for the end of June 1984.
DSJ:nof
Respectfully submitted,
David r- Johnston, M.C.I.P.,
Chief�Administrative Officer