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HomeMy WebLinkAboutAdmin 32-84CORPORATION OF THE TOWN OF NEWCASTLE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L7 C 3A6 TELEPHONE 623-3379 REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING HELD MARCH 19 1984 ADMIN. 32 - 84 SUBJECT: PROCEDURE FOR PROPERTY DISPOSAL RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. That this report be received; and 2. That the attached Policy Statement be adopted as the Town of Newcastle's procedure for property disposal. BACKGROUND AND COMMENT: From time to time members of Council have commented upon the desirability of disposing of Town -owned properties that are surplus to the Corporation's needs. Once a procedure has been established, it would be my intention to bring reports forward as necessary which identify a number of properties that may be considered to be surplus to our needs. Any property declared surplus would then be placed in a property reserve pool and available for sale under the terms and conditions outlined,in the policy statement attached hereto. The procedures outlined will ensure that the Corporation obtains fair market value for all property sold. At the same time it would commit Council to address the fundamental question, which is whether the property is surplus to the needs of the Corporation. In drafting the policy, I was aware that occasionally the Corporation receives inquiries from individuals interested in a particular property. The policy attempts to address this issue as well as those occasions where the property may be sold by _tender. Respectfully submitted, Ceg�7ncur. � �P-u: r�.P DSJ:nof David S. Johnston, M.C.I.P.,can,ch-96/k% Chief Administrative Officer POLICY/PROCEDURE: DISPOSITION OF PROPERTY'" DATE PASSED: RESOLUTION/BY-LAW NUMBER: 1. The Administrator, after consultation with Department Heads, reports to Council on properties that may be surplus to the needs of the Corporation of the Town of Newcastle. 2. Council decides whether the properties are surplus to the needs of the Corporation of the Town of Newcastle. If Council declares the properties to be surplus to the Corporation's needs, then staff contact the following agencies to see if they are interested in acquisition of the properties in question: a) Conservation Authority b) Region of Durham c) Local School Boards d) Public Utilities e) Ontario Ministry of Government Services. 3. If any agency or government department is interested, arrangements will be made for a certified appraisal, to be obtained at the interested party's expense. The agency may acquire the property for the appraised value. If no interest is expressed by any government agency contacted, then staff will first contact abutting property owners to see if they are interested in acquiring the property at the appraised value. If the property is sold, it will be at the appraised value. Appraisals shall be paid for by the prospective purchaser and a deposit obtained to cover the estimated cost of the appraisal. 4. Where the Town is approached by an interested party prepared to acquire surplus properties from the Corporation, staff will comply with steps 2 and 3 of the process prior to considering or recommending any sale. Where there is no interest; expressed by the agencies referred to in section 2 and no interest by abutting property owners, the Corporation may sell the property at fair market value as established through the appraisal process. In every instance the cost of appraisals shall be borne by the prospective purchaser(s). 5. After complying with steps 1 through 4, the Corpor-atilon.may�list surplus property for sale with local Real Estate offices. If a property is listed, it may only be sold for market value. In this circumstance. the appraisal would be paid for by the Town. 6. After steps 1 through 4, the Corporation may sell property by public tender. Such tenders will be prepared by the Purchasing Agent following consultation with appropriate staff. - The tender notice shall contain a description of the property, together with the land uses that are permitted. A reserve price will be that established by appraisal. 7. When arrangements have been made for the disposal of property in accordance with steps 1 through 6, staff will bring forward to Council a report and by-law authorizing the sale of the property. 8. Properties disposed of in accordance with the Town's policy for the closure and conveyance -of municipal road allowances will be exempt from these policies. 9. Unless otherwise directed_by Council, the proceeds from the sale of property, other than from the sale of road allowances, will be allocated to the Municipal Acquisition of Real Property Account #2900-X-3-6, unless the property being disposed of was acquired through a parkland dedication. In these instances, the proceeds will be placed in the Parkland Reserve Fund Account #5001-861-7-4.