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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting: General Purpose and Administration Committee
File # y::: ) <t
Res.6PI9-S33 "17
Date: November 15,1999
Report #: TR-68-99
FILE#
By-Law
Subj ect:
QUOTATION: Q99-10 SUPPLY, DELIVERY, INSTALLATION OF
VARIOUS TREES
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-68-99 be received;
2. THAT Pro Lawn Landscaping, Orono, Ontario with a reduced bid in the amount of
$19,000.00, including G.S.T., being the lowest responsible bidder meeting all terms,
conditions and specifications of Quotation Q99-10, be awarded the contract for
Supply, Delivery, and Installation of various trees, as required by the Department of
Public Works;
3. THAT funds in the amount of$19,000.00 be drawn from the approved 1999 Public
Works Capital Budget Account #7212-88002-0261; and
4. THAT the additional funds required in the amount of $999.17 be drawn from
Account #7205-01003-0261 Church Street Reconstruction; FORTHWITH
BACKGROUND AND COMMENT
As the total estimated funds required for this project were $19,000.00, a quotation request
rather than a formal tender was issued. Subsequently bids were received and tabulated as
follows:
809
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REPORT NO.:TR-68-99
PAGE 2
BIDDER
TOTAL BID
AMOUNT
$20,235.20
Pro Lawn Landscaping
Orono, Ontario
Maple Lane Nurseries & Landscape
Bowmanville, Ontario
$21,878.75
Holland Aaronway
Hampton, Ontario
$26,405.46
Kamstra Landscaping
Oshawa, Ontario
$31,003.25
It is recommended that funds in the amount of$19,000.00 be drawn from the Public
Works Capital Budget Account #7212-88002-0261 as reflected on page 219 of the
1999 Capital Budget. It is further recommended that the additional funds required be
drawn from Account #7205-01003-0261 Church Street Reconstruction from which
there are adequate funds remaining.
Note, the quotation specifications indicate that the quantity of trees is estimated only
and subject to change. Therefore, as the total bid price of $20,235.20 exceeds the
$19,999.17 allocation ($19,000.001999 tree planting plus $999.17 Church St.
reconstruction), the total number of trees for the annual portion will be reduced to be
within the budgeted amount.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc.,
should be referred to the Director of Public Works.
810
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REPORT NO.:TR-68-99
PAGE 3
The subject firm has previously provided satisfactory service for the Municipality of
Clarington.
Respectfully Submitted,
Reviewed by,
, '(IF-
Chief Administrative Officer
~..vd-./
Stephen A. Vokes, P. Eng.
Director of Public Works
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