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HomeMy WebLinkAboutTR-50-99 .~ DN: TR-50-99 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT #13 , REPORT Meeting: Special Council File #-'"1fi1:-fJE" Res. # c.L/9/~ 99- By-law # qq - /:;J I- CL99-B, WESTSIDE CREEK BRIDGE AND COVE ROAD CONSTRUCTION TR-50-99 FILE#: Date: July 19, 1999 Report #: Subject: RECOMMENDATIONS: It is respectfully recommended to Council the following: 1. THAT Report TR-50-99 be received; 2. THAT Dagmar Construction Inc., Markham, Ontario, with a total bid in the amount of $982,580.54 (including G.S.T.), being the lowest responsible bidder meeting all tenms, conditions and specifications of Tender CL99-8, be awarded the contract for the construction of Westside Creek Bridge and Cove Road as required by the Department of Public Works; 3. THAT the total funds required in the amount of $632,200.00 ($982,500.54 + design, contract administration and utilities less Blue Circle Contribution) for the Municipality of Clarington portion be drawn from the Public Works Account #7205-97006-0261; and 4. THAT the costs attributable to Blue Circle Canada Inc. be interim financed from working Funds Reserve Account # 2900-00001-0000; 5. THAT expropriation up to the budget limit for legal consulting and other related costs of $59,600.00 be charged to the Public Works Capital Account for Cove Road and any further costs up to $53,717.00 be charged to the General Capital Reserve account #2900-00017- 0000 as necessary. 6. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved; BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the construction of Westside Creek Bridge and Cove Road, as required by the Department of Public Works. Tenders were advertised in the local papers, as well as the Daily Commercial News. Subsequently, tenders were received and tabulated as per Schedule "B" attached. REPORT NO.: TR-50-99 PAGE 2 The Municipality of Clarington's portion of the total project cost, including Project Administration, as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" is estimated at $632,200.00. Included in the total tendered price of $982,580.54 is work to be funded jointly between the Municipality of Clarington and Blue Circle Canada Inc., as outlined in the Principles of understanding dated November 3, 1997. Pursuant to the Principles of Understanding, the contribution from Blue Circle Canada Inc. will not be received until the Closing Date as defined in the Principles. This is anticipated to be in Late November 1999. In the interim, the costs attributable to Blue Circle Canada Inc. will need to beinterim financed. The required funds will be drawn from the Public Works Account #7205-97006-0261, as identified on Page 188 ofthe 1999 Capital Budget, and are within the budget allocation of $691 ,800.00. The low bidder has not performed for the Municipality of Clarington in recent years, however they have provided satisfactory service for other Municipalities including the Region of Durham. There have been significant costs attributable to the development of the Principles of Understanding and the expropriation process incurred to date. For 1999, costs to date for legal and consulting relating to the expropriation total approximately $17,500.00. As the capital project is anticipated to be under budget by $59,600.00, it is recommended that the legal and consulting costs up to this amount be charged to the public works capital account for Cove Road. As identified in the 1998 Year End Transfer Report TR-35-99, $53,717.00 has been transferred into the General Capital Reserve from unexpended 1998 pre-engineering budget for Cove Road related costs. It is proposed that costs exceeding the public works capital budget then be charged to General Capital Reserve. Should formal arbitration proceedings commence, a separate Report will be forthcoming to Council from the Municipal Solicitor to address the legal process and any potential associated costs. The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc, should be referred to the Director of Public Works. REPORT NO.: TR-50-99 PAGE 3 After further review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Dagmar Construction Inc., Markham, Ontario, be recommended for the contract for the construction of Westside Creek Bridge and Cove Road Construction. Respectfully submitted, Reviewed by, c----- 4J arano, H.BSc.,AMCT., Treasurer dy~d1Jt- Frank Wu, M.C.I.P., R.P.P., Chief Administrative Officer ~~~ Director of Public Works MM*LB*km SCHEDULE "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 99- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Dagmar Construction, Markham, Ontario, for the construction of Westside Creek Bridge and Cove Road. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOllOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Westside Creek Bridge and Cove Road., and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,1999. By-law read a third time and finally passed this day of ,1999. Mayor Clerk SCHEDULE "B" BID SUMMARY CL99-8 WESTSIDE CREEK AND COVE ROAD CONSTRUCTION Dagmar Construction Inc., Markham, Ontario Hard-Co Construction Ltd. Whitby, Ontario R.T. Grills Construction Omemee, Ontario $1,061,250.61 $1,147,500.10 .JUL-12-99 MON 10:47 AM TSH COBOURG FAX NO. P. 01 SCHEDULE "C" totten sims hubicki associates 5TJ iJIV1SION STfU,'f:T, P.O, BOX !t1o. COBOURG ONTARIO. CANADA K9A 4W4 (9015) 37'2"21:21 FAX (90S) 372-3621 July 9, 1999 Ms. Lou Ann Birkett, CPP, AMCT Purchasing Manager Corporation of the Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario. LlC 3AG Mail & Fax: 905-623.4169 Dear Ms. Birkett: Re: Contract No. CL99-8, Westside Creek Bridge and Cove Road Construction TSn Project No. 12 10870 Tcnders for the above project were opened at the municipal offices on Wednesday, June 23, 1999, at 2:00 p.m. The bids rcceived inclusive of GST are sununarized as follows: BlDDER TOTALBID.:\l\:l:()t~T $982,580.54 $1,061,250.61 $1,147,500.10 . Dagmar Construction Inc., Markham, Ontario Hard-Co Construction Ltd., Whitby, Ontario R.I. Grills Construction, Omemee, Omario · indicatcs corrected tender amount The low bidder's tender has been reviewed and is in order. Dagmar Construction has not compleled any work for the Municipality of Clarington in recent years. They have, however, worked for other municipalities including the Region of Durham. All references eomacted judged Dagmar's performance to be average to above averag~. We, therefore, recommend acceptance of their low bid. A sununary of cSlimated project costs is attached for your reference. The summary exclude,~ all cost relating to land acqui,ition and the expropriation proce's. The project is to be funded jointly between the Municipality and Blue Circle Canada Inc, Pinondal derails are outlined in the Principles of Understanding dated November 3, 1997. Schedule "I" from the document detailing estimated construction cost, is attached for your ease of reference. Engineering and construction COSIS incurred to date and estimated based 011 Dagmar's tender are within the budget detailed on Schedule I. ENGINEERS ARCHtTECTS AND PLANNERS ~- ,JUL -12-99 MON 10: 47 AM TSH COBOURG FAX NO. p, 02 Corpor"tion of lhc Municipality of Clarington July 9, 1999 SCHEDULE "C" 2 Deposit cheques may be returned 10 all contractors except the low and second low bidders. Should you require any further infonnation, please contact the undersigned. Yours truly, totten sims hubicki associates ~;;~ )11((~ William McCrae, P.Eng. Design/Construction Engineer WMc/jg !7/i~1Il713/C pc: S.A. Vokes, P.Eng. A.S, Carulella. CET K. Rand totten sims hubicld associates 'JUL -12-99 nON 10: 48 An c .S! - u 2 1il c o U L C E ~gt Uc 2", ';;;1Xl c" o .. cUE 0" E lJ,...., o " .~ 0:: (f) ...." ti~m ou~ ... oll 0 ""...... :.... me .." .g.,c:: 0 .~ [II 11 C"" III " .. IV :Ol!!m o~ .. c :~ ~ '" C ~ 0 ::It: ~8. Q. -.: ~ III o o TSH COBOURG p, 03 FAX NO, - u .. '0- ~ Do. ~ ......, ... .!!! 'li Q. " '" " n; JIJ C III ;;; 0 k k ., IV <Il '" '" ,.. ,.. t;; 0 ~ <( "" "" k '[; '" .... C> <> 0 " u 0 ~ ,.. ,.. 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"- to n; ]: m -g "i3 x IJJ ~ o Z 0UL-12-99 MON 10:48 AM TSH COBOURG FAX NO, P. 04 , SCHEDULE"C" ESTIMATED COSTS OF CONSTRUCTION OF COVE ROAD, WESTS IDE CREEK BRIDGE AND EXTENSIONS OF TEMPORARY PUBLIC IUGHWAY MUNICIPALITY OF CLARINGTON BOWMANVILLE SCHEDULE "I" . Con.<tructi'Jn of Roads ond Bridges l'rdimlnlUy Cost F.<<tlmllte SlnIcture Spanning Wcstside Creek (3201) $500,000.00 West Approach Cedar Crest Beach Road (126m) 130,000.00 Eost Appro.ch Cove Road (SsOm) 480,000.00 (1) Roads A & B (Cove Ro.d Northerly) (30m) 40,000.00 E~ten.~lon of Cedar Crest Road, West of Waverly Ro.d (SOm) 5,800,00 (3)(4) 1mprovement. to Haul Road 8,200.00 (4) Design and Conslnlctlon Administration for Extension to cedar Crest 2,800,00 Beach Road and Improvements to Haul Road Signage for Haul Road 3,800,00 Utility Relocation (Bell) 50,000.00 (2) Utility Relocation (Hydro) 110,000.00 (2) Illumination 15,000.00 TOTAL (exd. lax"") $1,345,600.00 I. INCLUDES RECONSTRUCTION OF WEST BI!ACH ROAD AT COVE ROAD INTllRSBCTION 2. FIRM SERVICING PROPOSALS AND' ASSOCIATED COSTS HAVE NOT BBIlNRECElYBD TO DATE FROM ONTAIlIO HYDRO, CLAIlINGTONHYDRo &. BELL CANADA, COSTS PROVIDBD HEREIN ARE wrmour BASIS AND ARE SUBIBCf TO AD1USTMBNT. J. AOOR!lGATB TO En SUPPLIED IIY ST. MAltYS CEMENT CORPORATION, 4. DESIGN AND CONSTRUCTION ADMINISTRATION COSTS NOT INCLuDED. NOTES, PROVISION OF MUNICIPAL WATER FOR DOMESTIC AND FIRE SUPPLY TO SERVICE RnsIDBNTS ON CEDAR CllEST BEACH ROAD, COVE ROAD AND ROADS A &. B IN TIlE EVENT OF DISRUPTION OF TIm EXITING GROUND WATER. SUPPLY WOULD BE SOURCED FROM TIlE REGION OF DURHAM . "BOWMANYlLLE WATER SUPPLY PLANT' lOCA TIllJ ON PORT DARLINGTON ROAD (SEE LOCATION PLOTTI!DON THEATIACHED MAP), COSTS TO PROVIDE THIS SERVICE IS ESTIMATED AT $950.000.00 AND IS ADDmONAL TO Tim TOTAL COSTS SHOWN HEREIN. PROFBRTY ACQUISITION AND LI!GAL SURYEY COSTS ARE NOT INCLUDED GOODS AND SBRVICI! TAXES ARE NOT INCLUDED DBSIGN. TENDERING AND CONSTRUCfION ADMINISTRATION COSTS ARE INCLUDED UNLESS OTIfERWISB NOTBO TO(kQ Shm Hublclcl