HomeMy WebLinkAboutTR-49-99
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
.
REPORT
Report #:
July 5, 1999
TR-49-99
FILE#:
File #-,:::'/<6 ,;;:
Res. #(dfl-,Zrs -1C(
By-law # f9 - /I f-
Meeting:
0.'
General Purpose and Administration Committee
Date:,
Subject:
TENDER CL99-7 - RECONSTRUCTION OF WELLINGTON STREET,
CONCESSION STREET, ELGIN STREET, SILVER STREET, HIGH
STREET, CHURCH STREET, DIVISION STREET AND MARTIN
ROAD, BOWMANVILLE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-49-99 be received;
2. THAT Hardco Construction Ltd., Whitby, Ontario, with a total bid in the amount of
$1,770,121.01 (including G.S.T.) being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL99-7, be awarded the contract for
the Wellington Street, Concession Street, Elgin Street, Silver Street, High Street,
Church Street, Division Street and Martin Road, Bowmanville, Ontario
Reconstruction, as required by the Department of Public Works;
3. THAT the total funds required in the amount of $1 ,350,000.00 ($981,987.74
Municipality of Clarington portion of the tender + $71,170.15 contract design +
$117,800.00 Contract Administration + $83,232.65 utilities and miscellaneous +
$58,183.74 contingencies + net GST) be drawn from the various approved 1999
Capital Budget Accounts as identified on Schedule "A" attached;
4. THAT the additional funds required for the Reconstruction of Martin Road in the
amount of $50,000.00 be interim financed from the Roads Contribution Reserve
Fund #1110-174-X and recovered from pending land division applications;
5. THAT $15,000.00 of the remaining $20,000.00 required for Martin Road be
reallocated from High Street Reconstruction account # 7205-99002-0261;
6. THAT the additional $5,000.00 for Martin Road be reallocated from the remaining
funds for Wellington, Concession, Elgin and Silver Streets, account # 7205-99007-
0261 split appropriately between Development Charges and Tax Support;
7. THAT Staff be authorized to enter into negotiations with Hardco Construction Ltd.,
Whitby, to add to the contract Silver Street Reconstruction from King Street to
Church Street;
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REPORT NO.: TR- 49-99
PAGE 2
8. THAT Pending successful negotiations the addition of Silver Street be approved;
9. THAT should Council concur with recommendations #7 and #8, the Purchasing By-
law 94-129, Section 5, Paragraph 5.06 be waived;
10. THAT the funds required in an approximate amount of $90,000.00 for the addition of
Silver Street be reallocated from the $155,000.00 funds remaining from Wellington
Street, Concession, Elgin and Silver Streets, account #7205-99007-0261 split
appropriately between Development Charges and Tax Support;
11. THAT the attached By-law marked Schedule "C" authorizing the Mayor and Clerk to
execute the agreement be approved; and
12. THAT the award be subject to the approval of the Region of Durham.
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the
reconstruction of Wellington Street, Concession Street, Silver Street, High Street,
Church Street, Division Street and Martin Road, Bowmanville.
Tenders were advertised in the local papers, as well as the Daily Commercial News.
Subsequently, tenders were received and tabulated as per Schedule "B" attached.
The Municipality of Clarington's portion of the total project cost, including Project
Administration, as detailed in the letter from Totten Sims Hubicki Associates, marked
Schedule "A" is estimated at $1,350,000.00. Included in the total tender price of
$1,770,121.00 is work to be performed on behalf of the Region, as identified in
Schedule "AD for which they will be invoiced as appropriate.
The original budget for this project was $1,580,000.00 as provided for in the Public
Works Capital Budget, Pages 186,187,189,193 and 195.
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REPORT NO.: TR- 49-99
PAGE 3
The total required funds will be drawn from the various approved 1999 Capital Budget
Public Works Accounts as identified on Schedule "A".
The low bidder has previously performed satisfactorily for the Municipality Clarington.
For the combined projects tendered under CL99-7, the total costs are under budget by
$230,000.00.
The total funds required for the Martin Road Reconstruction exceeds the approved
budget allocation of $170,000.00 by $70,000.00. However, approximately $50,000.00
of this over run will be recoverable through future development agreements resulting in
a net over run to the Municipality of $20,000.00. It is therefore recommended that
$50,000.00 be interim financed from the Roads Contribution Reserve Fund and
recovered from pending land division applications, and that $15,000.00 of the remaining
$20,000.00 required be reallocated from High Street Reconstruction account # 7205-
99002-0261, and that $5,000.00 be reallocated from the remaining funds for Wellington,
Concession, Elgin and Silver Street, account # 7025-79007-0261 split appropriately
between Development Charges and Tax Support.
As the total combined project cost for Tender CL99-7, is approximately $230,000.00
under budget, it is recommended that a portion of the surplus be used to reconstruct
Silver Street from King Street to Church Street. The cost of completing the work is .
estimated at $90,000.00. Should Council concur with this recommendation, it is further
recommended that Purchasing By-law 94-129, Section 5, paragraph 5.06 be waived
and that staff be authorized to negotiate with the low bidder for the addition. It is
recommended that the required funds be reallocated from the $150,000.00 funds
remaining from Wellington Street, Concession, Elgin and Silver Streets, account #
7205-99007-0261.
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REPORT NO.: TR- 49-99
PAGE 4
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works.
After further review and analysis of the bids by Public Works, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Hardco
Contracting Ltd., Whitby, Ontario be recommended for the contract for the
reconstruction of Wellington Street, Concession Street, Elgin Street, Silver Street, High
Street, Church Street, Division Street and Martin Road, Sowmanville.
Reviewed by,
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Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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Director of Public Works
MM*LAS*km
"SCHEDULE A"
I
513 DIVISION STREET. P.O. BOX 910, COBOURG
ONTARIO. CANADA K9A 4W4
totten sims hubicki associates
(905)372-2121
~IECCIEITWIE~
JUN 2 a 1999
June 24, 1999
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario.' LIC 3A6
MUNICIPALITY OF CLAR!ilJGTON
PURCHASING DEPARTMENT
Mail & Fax: -
Dear Ms. Birkett:
Re: Contract No:CL99-7, Wellington Street, Concession Street, Silver Street, Elgin Street,
Church Street, Martin Road, High Street and Division Street Reconstruction
Tern1ers.fMthe above project were opened at the municipal offices on Wednesday, June 16, 1999. at
2:00 p.m. The bids received inclusive of GST are summarized as follows:
.:.-.:.:.-,....-,...,.......,..,...,."..
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-::.::-':>....-.-.-.-.-.._-.--:-.-.-_..-:-.-.-....-:....-.--.-:,-.-.-,-,-.-,.-.-.-,-,.-,:,-.-.:,-,-.-.>-.:.-.-."":'-".
. ToTAL:BIDmOtlNT.
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. lIard-Cp Const~ction Ltd., Whitby, Ontario
Ron Robinson Ltd., Bowmanville, Ontario
RN . Fenton Construction, Courtice, Ontario
Cwder Hjlj CQnstructio!l, ThofDhill, Ontario
MfWeICciilstructidri'LiIilited.; Stouffville;Ontario
$1,770,121.01 *
$1,771,524.41 *
$1,940,893.81
$1,933,52Z.64 *
$1,048,160.55
indi~ corrected tender amount
",
The 10w"J>idder;~ssubmittedtern1er,hasbeen reviewed and is in order. Hard-Co.. Construction.Limited
rec\lDStrUcted Church Street for the.MUlllcipality of Clarington in 1996 and Middle Road in 1998. They
performed to an-lIeceptable standard; Inl998, they completed a number of contracts for.the City of
OShawa, Region of Durham and private developers. All projects were similar in nature to the subject
contract' and references eontiich:d indIcated that theirpeifoimance waS good. We;thefefore;recommend
acceptance .(lIthe low.bidonthis contract.
As you ~e aware; this contract is composed of a number of smaller projects. A cost apportionment is
attached which pr<lvidesanestimate of the overall cost for each specific project. . All projects are within
budget ~cc;pt for Martin..Rpad: In~lusion of work to seryice future devl:1opment: apd watermain lowering
costs have resulted in;m:estiJIlated $70,000,00 overrun for the Martin .ROadproj~ct.,..A'pprQltimately
$50,000.00 of this overrun will be recoverable through future development agreements resulting in a. net
oVeD1lI1 to the MunicipalitY of $20,000.00. .
ENGINEERS ARGHI'FEG'FSANDPLANNERS
"
"SCHEDULE A"
t'
"
. Cprporation of the Municipality'of Clarington
June 24, 1999
2
When considering all project budgets (including the Martin Road overrun), the Municipality is
approximately $230,000.00 under budget. A portion of this surplus could be used to reconstruct Silver
Street from King Street to Church Street. The cost of completing this work is estimated at $90,000.
Should Council agree with this recommendation, staff could negotiate with Hard-Co to include the work
under this contract, Reconstruction of this section of Silver Street would complete the rehabilitation of
infrastructure in the downtown core.
Deposit cheques may be returned to all contractors except the low and second low bidders.
Should you require any further information, please contact the undersigned.
Yours truly,
totten sims hubicki associates
,~~ ",)0 ('(~
William McCrae, P.Eng.
Design/Construction Engineer
WMc/jg
1768212l/lfC
pc: S.A, Vokes, P.Eng.
A.S. Cannella, CET
K. Rand
totten sims hubicki associates
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SCHEDULE "B"
BID SUMMARY
WELLINGTON STREET, CONCESSION STREET, SILVER STREET, ELGIN STREET,
CHURCH STREET, MARTIN ROAD, HIGH STREET AND DIVISION STREET,
BOWMANVILLE RECONSTRUCTION
TENDER CL99-7
Bidder
Hardco Construction
Whitby, Ontario
Ron Robinson Limited
Oshawa, Ontario
B.N. Fenton Construction
Courtice, Ontario
Calder Hill Construction
Thornhill, Ontario
Miwel Construction Limited
Stouffville, Otnario
* Bid amended - Extension Error
Total Bid Amount
$1,770,056.81*
$1,771,567.25*
$1,940,893.81
$1,933,522.64*
$2,048,160.55*
..'.'
"SCHEDULE cn
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 99-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Hardco
Construction Ltd., Whitby , Ontario, for Reconstruction of
Wellington Street, Concession Street, Elgin Street, Silver
Street, High Street, Church Street, Division Street and Martin
Road, Bowmanville.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Hardco Construction Ltd., and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,1999.
By-law read a third time and finally passed this
day of
,1999.
Mayor
Clerk
11
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"j~N-28799 MON 03:27 PM MUN OF CLAR-HAMPTON P.W.
FAX NO. 1 905 263 4433
P. 01/02
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'-".- ....
MUNICIPALITY OF
40 TEMPERANCE STREE:'T
BOWMANV1LLE. ONTARIO
L1C :lAG
CLARINGTON
PUBLIC WORKS DEPARTMENT
TELEPHONE: 905-263- 2291
t-AX: ~05-263-'44:'l3
FAX MESSAGE
ATTENTION: b~, i/
~~.~_~NY:
AOP.!lESS:
CITY & PROVIN~
!:OSTAL CODE:
TELEPHONE,...
FAX; .f2..iJ..2!i'l;';-
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TIME: _
NO. OF PAGES: ;L
. (Including-cover page)
I.lcnnlnr.
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A REPLY IS REQUESTED:
YES:
NO:
SEND REPLY BY:
FAX
TELEPHONE
A.S.A.P.
URGENT
NO RUSH
SENT BY:
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~.v'lJN-2~~99 lION 03:28 PI1
FAX NO.
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tlUti OF CLAR-HAMP'l'ON p, VI,
I 905 283 4433 p, 02/02
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40 Temperance Stnet
Bowmanville, Ontario L1C 3A6
(90~) &23-3.17!l
We are f'Flvipwing ex/ating Municipal pro",,,,, tillS to deterrmne if any are to be
considered surplus. We will be advertising the current list of lIUijllLll'i nmpertilll
previously aplJluv~d by Council shortly.
Two properties that have raised interest are:
1. Part Lot 25. Concession 6 (Darlington)
2. Haydon - Lots 61-63 - Roll Number 3081817010150 10420 ?
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To:
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cc:
Date:
Re;
. Page 1
David emme, Director of Planning
Frederick J, Horvath, RO.M.R., R.RFA, Property Manager and
Hpi'llth Ilo ~2foty OffiuoP
Steve Vokes, Director of Public Works ...............
June 14. 1999
SURPLUS PROPERTlFS