HomeMy WebLinkAboutTR-47-99
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ON; TR-47-99
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee
File#F/fTE
Res. #0Pf+- '3fb- Cf(
Date:
July 5, 1999
TR-47-99
By-law #
FILE#:
Report #:
Subject:
RFP 99-4 BRINE CHILLER - NEWCASTLE ARENA
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-47-99 be received;
2. THAT Cimco Refrigeration, Toronto, Ontario, with a total bid in the amount of
$26,950.00 (plus G.S.T.) being the most responsible bidder meeting all terms,
conditions and specifications of RFP 99-4, be awarded the contract for supply and
installation of a brine chiller at Newcastle Arena; and
3. THAT the funds expended be provided from the 1999 Administration Capital Budget
Account #7029-00000-0501.
BACKGROUND AND COMMENT
A request for proposal was issued for the supply and installation of a brine chiller at the
Newcastle Arena. Note, a request for proposal was used rather than a tender to allow
potential bidders to quote on a unit that would best meet the needs of the Arena.
Subsequently, proposals were received and tabulated as follows:
BIDDER
Webco Industrial & Commercial
Refrigeration Products
Mississauga, Ontario
Cimco Refrigeration
Toronto, Ontario
ESD Industries Inc.
Guelph, Ontario
TOTAL BID AMOUNT
$24,435.00 - OPTION A
$32,640.00 - OPTION B
$26,950.00
$27,277.00
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REPORT NO.: TR-47-99
PAGE 2
The terms and conditions of the request for proposal stipulated that installation must be
completed by July 30,1999, unless otherwise approved.
The low bidder is unable to complete the installation for approximately 8 weeks from the
date of approval to proceed and is therefore not being recommended. The second low
bidder Cimco Refrigeration have confirmed that they can complete the installation within
4 weeks of the approval.
The required funds will be provided for from the 1999 Administration Capital Budget
Account # 7029-00000-0501 and are within the approved budget allocation of
$35,000.00 as reflected on page 27 of the 1999 Capital Budget.
After further review and analysis of the request for proposal by the Property Manager
and Purchasing, it was mutually agreed that Cimco Refrigeration, Toronto, Ontario, be
recommended for the contract to supply and install a chiller at the Newcastle Arena.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Property Manager.
Respectfully submitted, Reviewed by,
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Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
Marano, H.BSc., AMCr.,
Treasurer
Fre Horvath, RD.M.R., RRFA,
Property Man ger
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