HomeMy WebLinkAboutTR-45-99
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT .
Date:
July 5, 1999
TR-45-99
FILE#:
File#, FttTk
Res. W;;PI1-- jgLf-91
By-Iaw# 99-//tJ
Meeting:
General Purpose and Administration Committee
Report #:
Subject:
RFP 99-2 TRANSIT PASSENGER SHELTER ADVERTISING
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
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1. THAT Report TR-45-99 be received;
2. THAT Mediacom Inc., Toronto, Ontario, with a total bid in the amount of
$144,750.00 (total for five years), being the highest responsible bidder meeting all
terms, conditions, and specifications of RFP 99-2, be awarded the contract for
transit passenger shelter advertising, for a term to commence immediately and to
expire June 28, 2004;
3. THAT pending satisfactory performance and revenues, the contract be extended for
an additional five year term;
4. THAT the revenues received be deposited to the general municipal revenue
account; and
5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
BACKGROUND AND COMMENT:
A Request For Proposal was issued to supply, install and sell advertising space for
transit passenger shelters within the Municipality of Clarington, with bids being
submitted as follows:
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REPORT NO.: TR-45.99
PAGE 2
BIDDER
TOTAL BID AMOUNT
$144,750.00
$96,000.00
Mediacom Inc.
Toronto, Ontario
Pattison Outdoor
Toronto, Ontario
The high bidder has proposed to supply and install 15 transit passenger shelters each
year for the initial five-year term. In addition, the revenue for the first year commencing
1999, would be retroactive back to January 1, 1999. The proposed contract provides
for a built in option to renew for a second five years pending satisfactory performance
and revenues.
It is recommended that the revenues received be deposited to the general municipal
revenue account.
After further review and analysis of the bids by both Purchasing and Public Works, it
was mutually agreed that the high bidder, Mediacom Inc. be recommended for the
contract award for the transit passenger shelter advertising. For additional information
regarding this service please see the attached information from the Public Works
Department marked Schedule "B".
Mediacom has provided a similar satisfactory service for both the City of Toronto and
Mississauga Transit.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works.
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REPORT NO.: TR-45-99
PAGE 3
Respectfully submitted,
Reviewed by,
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Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
e arano, H.BSc., AMCr.,
Treasurer
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Stephen A. Vokes, P. Eng.
Director of Public Works
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"SCHEDULE A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 99-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Mediacom
Inc., Toronto , Ontario, for Transit Passenger Shelter
Advertising.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOllOWS:
1 . THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Mediacom Inc., Toronto, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,1999.
By-law read a third time and finally passed this
day of
,1999.
Mayor
Clerk
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"SCHEDULE Bn
PAGE 1 OF 2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Memorandum
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To:
Lou Ann Birkett, Purchasing Manager
From:
Don Patterson, Manager of Operations
Date:
June 25, 1999
Subject:
TRANSIT PASSENGER SHELTER ADVERTISING
This is the background information you requested, as provided
by Ron Baker June 1999.
As Clarington's population has grown, so have requests for
better transit services. The Municipality currently has three
transit shelters in Bowmanville. The shelters on Prince
Street and Simpson Avenue are an old box style, while the one
oh King Street near Roenigk Drive is simply a metal back and
roof which offers limited protection from the elements.
There have been requests to provide a new shelter in Newcastle
and replace the existing shelters in Bowmanville.
The Municipality h"s never budgeted the funds necessary to
purchase and maintain modern transit shelters which cost
between $6,000 to $8,000 each, Public Works has investigated
what other municipalities have done and have turned to the
private sector for proposals to provide this service in
excnangefor the right to advertise on the shelters within the
municipal right of way. Clarington successfully entered into
a similar agreement with an advertising bench company in Juhe
of 1997.
The cost of transit has been downloaded from the province to
the municipalities with the elimination of subsidies. In
addition to the supply and complete maintenance of the
shelters by the private sector, the Municipality receives
annual revenue to help off set the cost of transit. The
advertising company generates a profit and local businesses
have a new advertising venue. The transit riders obtain a
moderh accessible shelter to protect them from the elements,
an interior seatihg area, illumination, litter pickup and snow
removal. Increased services for passengers should result in
an ihcrease in ridership and reduce overall transit operating
costs.
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"SCHEDULE Bn
PAGE 2 OF 2
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The locations will be inspected by both Clarington Public
Works staff and staff from the Region of Durham for the
locations on the Regional Road network to ensure safety is not
compromised. This agreement will be similar to others in
Durham Region with the municipalities obtaining annual
revenue.
Don Patterson
Manager of Operations
RB:kr
pc: Ron Baker, Traffic Co-ordinator
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