HomeMy WebLinkAboutTR-44-99
~ ON: TR-44-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Meeting:
General Purpose and Administration Committee
File#Fn TF
Res. #(;//1-513-97
Date:
July 5, 1999
TR-44-99
FILE#:
By-law #
Report #:
Subject:
CL99-20, ONE (1) ONLY LOADER
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-44-99 be received;
2. THAT Ontrac Equipment Services, Peterborough, Ontario, with a total bid in the
amount of $110,547.20 (including Trade-in and taxes), being the most responsible
bidder meeting all terms, conditions and specifications of Tender CL99-20, be
awarded the contract to supply one (1) only Loader required by the Municipality of
Clarington, Department of Public Works, and
3. THAT the funds expended be provided from the 1999 Public Works Equipment
Reserve Account # 2900-00010-0000.
BACKGROUND AND COMMENT
Tenders were advertised and issued for one (1) only Loader as required by the
Department of Public Works.
Subsequently, tenders were received and tabulated as per schedule "A" attached.
With respect to the trade-in offered on the existing 1989 John Deere Loader, it is the
opinion of staff the amount proposed is reasonable and exceeds the amount that would
likely be realized at the annual Regional Auction Sale and recommend that it be
accepted.
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REPORT NO.: TR-44-99
PAGE 2
The required funds will be provided from the approved 1999 Public Works Equipment
Reserve Account, and are within the $150,000.00 allocation as reflected in the 1999
Capital Budget, Page 211 Item 2.
With respect to the two low bids submitted by Hutchinson Farm Supply and Strongco
Equipment, neither of these firms maintains an inventory of replacement parts. In the
past this has caused numerous problems with respect to "down time" of equipment.
In addition, neither of these bidders has a machine either in stock or sold to another
Municipality, similar to this, that could be viewed to determine suitability.
The Tender specifications does provide that the contract award shall include other
factors and that samples must be available upon request.
After further review and analysis of the tender by Public Works and Purchasing, it was
mutually agreed that Ontrac Equipment Services, Peterborough, Ontario, be
recommended for the contract to supply and deliver one (1) only Loader to the
Municipality of Clarington, as required by the Department of Public Works.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works.
The subject firm has previously provided satisfactory service for the Municipality of
Clarington.
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REPORT NO.: TR-44-99
PAGE 3
Respectfully submitted,
Reviewed by,
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Marie Marano, H.BSc., AMCr.,
Treasurer
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Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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Stephen A. Vokes, P. Eng.
Director of Public Works
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"SCHEDULE A"
CL99-20
ONE (1 ) ONLY LOADER
Hutchinson Farm Supply $130,550.00 $60,000.00 $81,132.50
Stouffville, Ontario
Strongco Equipment $147,350.00 $55,000.00 $106,205.50
Mississauga, Ontario
Alternate Bid $166,367.00 $55,000.00 $128,072.05
Ontrac Equipment Services $159,128.00 $63,000.00 $110,547.20
Peterborough, Ontario
B.E. Larkin Equipment $156,739.00 $59,000.00 $112,399.85
Peterborough, Ontario
G.C. Conley Equipment $154,800.00 $54,000.00 $115,920.00
Stouffville, Ontario
Toromont Cat $157,683.00 $54,000.00 $119,235.45
Peterborough, Ontario
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