HomeMy WebLinkAboutTR-41-99
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ON: TR41-99
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT #4
REPORT
,
Meeting:
Council
If(
File # FI! Ct?f-i
Date:
June 28, 1999
Res. #
Report #:
TR-41-99
FILE#:
By-law #
Subject:
TENDER CL99.16 - SKATEBOARD PARK - GARNET B. RICKARD
RECREATION COMPLEX
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report TR-41-99 be received;
2. THAT Ron Robinson Limited, Oshawa, Ontario, with a total bid in the amount of
$213,484.82 (including G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL99-16, be awarded the contract for
the construction of a Skateboard Park at the Garnet B. Rickard Recreation Complex,
as required by the Department of Public Works;
3. THAT total funds required in the amount of $233,284.82 ($213,484.82 tender +
$19,800.00 consulting) be drawn from 1999 Public Works Capital Budget Account #
7603-00100-0516 revised to reflect a 90/10 split between Development Charges
and tax levy financing; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to
execute the agreement be approved.
BACKGROUND AND COMMENT
Tender specifications were provided by Cosburn Giberson Landscape Architects for the
construction of a Skateboard Park at Garnet B. Rickard Recreation Complex by the
Department of Public Works.
REPORT NO.: TR-41.99
PAGE 2
Tenders were advertised and received as follows:
BIDDER
Ron Robinson Limited
Bowmanville, Ontario
Rutherford Contracting Limited
Gormley, Ontario
TOTAL BID AMOUNT
$213,484.82
$306,796.35
The total funds required in the amount of $233,284.82 ($213,484.82 tender +
$19,800.00 consulting) exceeds the approved budget allocation of $190,000.00 as
reflected on page 214 of the 1999 draft capital budget. As indicated in the capital
budget, cost apportionment of this project was subject to the new development charges
by-law. At the time of budget preparation it was assumed that there would be a 50 /50
split between Development Charges funding and the tax levy. At this time, this has
been revised to be a 90 /10 split.
It is therefore recommended that funds in the amount of $233,284.82 be drawn from the
1999 Public Works Capital Budget Account # 7603-00100-01516. At the time of
budget, preparation, it was estimated that the funding split for this project would be
$95,000.00 Development Charges and $95,000.00 Tax Levy. In actual fact, the tax
levy portion is substantially lower at $23,328.48, leaving the balance of$209,956.34 to
be financed from Development Charges.
It should also be noted that the contingency included in this project was estimated at
$15,000.00, which is high and will likely not be spent.
The low bidder has previously performed for the Municipality of Clarington and they
have provided satisfactory service.
REPORT NO.: TR-41-99
PAGE 3
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc.,
should be referred to the Director of Public Works.
After further review and analysis of the bids by Public Works, Cosbum Giberson
Consultants Inc. (see Schedule "B" attached) and Purchasing it was mutually agreed
that the low bidder, Ron Robinson Limited, Oshawa, Ontario, be recommended for the
contract for the reconstruction of a Skateboard Park at the Garnet B. Rickard
Recreation Complex.
Respectfully submitted,
Reviewed by,
()r~~
Marie Marano, H.BSc., AMCT.,
Treasurer
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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Stephen A. Vokes, P. Eng.
Director of Public Works
MM*LAB*km
"SCHEDULE A"
BY-LAW 99-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Ron
Robinson Limited, Oshawa, Ontario, for the Skateboard Park
at the Garnet B. Rickard Recreation Complex.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Ron Robinson Limited, Bowmanville, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,1999.
By-law read a third time and finally passed this day of
,1999.
Mayor
Clerk
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Co~burn
Giberson
June 15. 1999
I
MUNIOPALITY OF a..ARlNGTON
40 T emperanee Street
Bowmanville. Ontario
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"SCHEDULE B"
Attention: Ms. Leu Ann Birkett
Dear Lou Ann:
Re: Skateboard Park Tender CL-16
,OurRle NO. 98-1330
We are in receipt of tender costs as submitted to the Munjcip~ity for construction of the
sJ.<a1:eboard park at Garnett Rickard.
. .
T wobids were submitted; Rutt1l2rfOrd Contracting at $ 306,796.30 and Ron Robinson
Umited at $ 213.484.82. We..have reviewed the bids submitted and nnd them to be
complete and in order, with all extensions verified.
.The low bid reflects a cost higher than our initial preliminary estimate completed In the fall of
1998. We feel that a number of factors have contributed to this higher bid and offer the
following for your review to put this bid in proper context.
I. The initial preliminary budget was based on our conceptual plan that provided no
detail~nenceand assumed the Ideal location for construction.
2. .. After approval was granted and we proceeded to the detail design portion of the
. work. the Skateboard facility was expanded, with further additional elements to
indude more potential user groups. Although a superior design solution, this has
contributed to additional cost.
3. blte in the detail design process. the entire park was re-Iocated and re-designed to
accommodate the future road just west or the police station. Although a relatively
str.lightforward design change, the relocation put the skateboard park further ~y
from existing services and this in tum has been reflected with increased cost.
-+. Lastly, our recent in-office tender experiences have show that the market is
approaching saturation and submitted bids have been substantially higher than bids
submitted as recently as last year at this time. COmpounding the problem for a
skateboard park, Is that this is extremely specialized work and the capabilities or
installation is limited to a handful or contractors. In our case this has transla1ed to
only two bids.
~.........~ n\,lllll"-ltJiWlYg:(~n
Ale No, 98-1330
P"F 2 .
In review of the above and based on our exceDent experience with Ron Robinson Ltd. on
past projects.. including projects for the Municipality, we hereby recommend that they be
awarded this oontract at $ 213.484.20. Ron Robinson Umited has ertensive experience
with concrete worle from their road building projects and their d landscape worle through
park development and the like, is extensive as well, We feel they are well suited to this
project and antidpat<! an excellent completed slcateboard park. We are also very pleased
that they will I;Ie utilizing their own forces. with no sub-trades, for the entire scope of this
oontract.
J trust the above to be satisfactory. Should you, however, require any further information or
clarification regarding this matter, please feel free 10 contact our office at your convenience.
,
Yours truly.
COSBURN GIBERSON CONSULTANTS INC.
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Projea Manager
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