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DN: TR-30-99
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Report #:
TR-30-99
FILE #: DEV
File # r-:- \<6. Q l.A
Res. # 0 pjC1 - 30$'< 0 c;
By-law #
Meeting:
General Purpose and Administration Committee
Date:
June 7,1999
Subject:
TENDER CL99-13, MECHANICAL EQUIPMENT CONTRACT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-30-99 be received ;
2. THAT Tri-Air Systems, Scarborough, Ontario, with a total bid of $5,182.50 (plus
G.S.T.) for Part "A" and a Journeyman hourly rate of $61.50, be awarded Part "A"
of the Mechanical Equipment Maintenance Contract, as required by the
Municipality of Clarington;
3. THAT Jack Burgess Plumbing and Heating, Bowmanville, Ontario, with a total bid
price of $914.00 (plus G.S.T.) for Part "B" and a Journeyman hourly rate of $43.00
be awarded Part "B" of the Mechanical Equipment Maintenance Contract, as
required by the Municipality of Clarington; and
4. THAT the funds expended be drawn from the respective facilities Mechanical
Equipment Maintenance Accounts.
BACKGROUND AND COMMENT:
Tenders were advertised and invited with bids being received and tabulated as per
Schedule "A" attached.
The general scope of the work is to provide all necessary labour, materials and
equipment to perform service maintenance, inspections, repairs as requested and
emergency calls on mechanical equipment, as required by the Municipality of Clarington,
for the period May 1, 1999 to April 30, 2001.
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REPORT NO.: TR.3o-99
PAGE 2
Due to the variation in the type of equipment located at each Municipal facility, the
contract is divided into Part "A" and Part "B".
Part "A" covers the mechanical equipment located at the following facilities:
Bowmanville
Fitness Centre
Bowmanville Library
Bowmanville Museum
Animal Control
Fire/Court Building
Gamet B. Rickard Recreation Complex
Ken Hooper Fire Hall - Station #1
Clarington Beech Centre
Orono
Orono Town Hall
Clarke Museum
Clarke Library
Newcastle Village
Newcastle Community Town Hall
Newcastle Lions Pool
Newcastle Village Fire Hall
Part "B" covers the mechanical equipment located at the following facilities:
Bowmanville
Building Services
150 Port Darlington Road
Enniskillen
Enniskillen Fire Station #5
Newcastle Village
Brownsdale Community Centre
807
REPORT NO.: TR.30.99
PAGE 3
Darlington
Hampton Municipal Building
Courtice Fire Station
Darlington Arena
Under the general terms and conditions of Tender CL99-13, the Municipality may without
invalidating the bids, award the contract in whole, or in part, whichever is in the best
interest of the Municipality of Clarington.
The total expenditure for this contract for 1999 was approximately $88,000.00. Of this
total, only $7,115.00 was for preventative maintenance, the combined total bid price for
Part "A" and "B". Any emergency repairs that may be requested are over and above the
total bid amounts for Part "A" and Part "B" are charged at the hourly rate. Of the
$80,885.00 total for emergency repairs, approximately $48,500.00 is for labour and the
balance of $32,385.00 is for parts.
Note, the prices tendered by the low bidder for Part "A", Tri-Air Systems, represent an
increase of 3% for regular Journeyman's hourly rates, and for overtime Journeyman's
hourly rates. The prices tendered by the low bidder for Part "B", Jack Burgess, represent
an increase of 0% for regular Journeyman's hourly rates, and for overtime Journeyman's
hourly rates.
After further review and analysis of the bids submitted, it was mutually agreed by the
Property Manager and Purchasing Manager that the low bidders, Tri-Air Systems, and
Jack Burgess Plumbing and Heating, be recommended for the contract award for Parts A
and B respectively.
Both firms have previously provided satisfactory service to the Municipality of Clarington.
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REPORT NO.: TR-30-99
PAGE 4
Respectfully submitted,
Reviewed by,
d r~~Wk.
Franklin Wu, M.C.I.P.,RP.P.,
Chief Administrative Officer
d Horvath, RDMR, RRFA
Property Manager
MM*LB*km
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SCHEDULE "A"
BID SUMMARY
TENDER CL99-13
MECHANICAL EQUIPMENT MAINTENANCE CONTRACT
Bidder Total Bid Total Bid Regular Overtime Combined
Part A Part B Rates Rates Total
Jack Burgess Plumbing & Heating NO BID $914.00 A) 43.00 64.50/hr $170.00
Bowmanville, Ontario B) 25.00 37.50/hr
C) 20 %
Tri-Air Systems $5,182.50 NO BID A) 61.50 92.25/hr $295.00
Scarborough, Ontario B) 56.50 84.75/hr
C) 30%
The State Group Ltd. $4,968.00' $1,098.00' A) 67.50 125.00/hr $322.50
Toronto, Ontario B) 45.00 85.00/hr
C) 10+ 15%
NOTE: A) Journeyman's Rate
B) Journeyman's Helper Rate
C) Parts and Materials: Cost Plus
. Bid amended - Addition error
. G.S.T. Extra
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