HomeMy WebLinkAboutGG Report 2018-05-28Ciarftwu General Government Committee
Report to Council
Report to Council Meeting of June 11, 2018
Subject: General Government Committee Meeting of Monday, May 28, 2018
Recommendations:
1. Receive for Information
(a) 8.1
Minutes of the Central Lake Ontario Conservation Authority
dated May 15, 2018
(b) 8.2
Minutes of the Ganaraska Region Conservation Authority
dated April 19, 2018
(c) 8.3
Minutes of the Bowmanville Business Improvement Authority
dated May 8, 2018
(d) 8.4
Minutes of the Newcastle Business Improvement Authority
dated May 10, 2018
(e) OPD -006-18
Update on the removal of Emerald Ash Borer (EAB) Infected
Trees
(f) ESD -005-18
Emergency Services Activity Report — Q1 2018
(g) FND-009-18
2017 Annual Statement for Cash in Lieu of Parkland Reserve
Fund
(h) FND-010-18
Financial Update as at March 31, 2018
2. Andre O'Bumsawin, Accessibility Advisory Committee, Regarding
National Access
Awareness Week
That that the delegation of Andre O'Bumsawin, Accessibility Advisory Committee,
regarding National Access Awareness Week, be received with thanks.
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Ciarftwu General Government Committee
Report to Council
3. Veridian and Whitby Hydro Merger
That Report CAO -005-18 be received; and
That Council pass the by-law attached to Report CAO -005-18 (Attachment 1) in
order to approve the proposed amalgamations between (1) Veridian Corporation
and Whitby Hydro Energy Corporation, and (2) Veridian Connections Inc. and
Whitby Hydro Electric Corporation.
4. J. W. Tiernay, Executive Director, Ontario Good Roads Association —
Preferred Autonomous Vehicles Test Corridor
That, arising out of the correspondence from J.W. Tiernay, Executive Director,
Ontario Good Roads Association (OGRA), the Municipality of Clarington participate
in OGRA's Autonomous Vehicle initiative and that this matter be referred to staff to
develop a list of preferred routes within the Municipality.
5. Dale Gibbons, Chair, Courtice Family Concerts in the Park — Request
for Exemption to Sign By-law
That staff be directed to issue a sign permit to Courtice Family Concerts in the Park
for a two month period commencing June 12, 2018 for the property at 1463
Regional Highway No. 2.
6. Vincent Walshe, Project Manager, Ward & Burke Microtunnelling Ltd. —
Request for Exemption to Noise By-law
That an exemption to the Municipality's Noise By-law 2007-071 for Courtice Trunk
Sanitary Sewer Construction, as requested by Vincent Walshe, Project Manager,
Ward & Burke Microtunnelling Ltd., from June 25, 2018 until November 30, 2018,
be approved.
For Council Meeting of June 11, 2018 Page 2
Ciarftwu General Government Committee
Report to Council
7. Potter Family Heritage Plaque
That Report EGD -011-18 be received;
That Council approve the installation of a Clarington Heritage Plaque to recognize
the Potter family of Bowmanville;
That staff work with the Potter family and Clarington Museums to determine the text
and location for the plaque;
That funding for this plaque will come from Engineering Services 2018 Budget; and
That all interested parties listed in Report EGD -011-18 and any delegations be
advised of Council's decision.
8. Youth Centre in Newcastle
That Report CSD -008-18 be received;
That Council approve a six month pilot project Youth Centre operated by the John
Howard Society, located at the Diane Hamre Recreation Complex, with a
scheduled opening of December 1, 2018;
That the operating costs of $59,889 be provided to the John Howard Society to
operate the Youth Centre in Newcastle, to be funded from the Rate Stabilization
Reserve Fund;
That $20,000 be approved for renovations to the former concession area, to be
funded from the General Capital Reserve;
That staff report back to Council prior to the end of the six month pilot project; and
That all interested parties listed in Report CSD -008-18 and any delegations be
advised of Council's decision.
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Report to Council
9. Nomination to the Durham Active Transportation Committee
That Report CLD -016-18 be received;
That the resignation of Paul Davidson be received, with regret, and that he be
thanked for his contribution to the Durham Active Transportation Committee;
That Constance Gray be nominated as a citizen representative for a term ending
December 31, 2018 or until a successor is appointed, to the Durham Active
Transportation Committee for the Municipality of Clarington; and
That all interested parties listed in Report CLD -016-18 and any delegations be
advised of Council's decision.
10. Road Shouldering
That Report COD -017-18 be received;
That D&D Trucking and Construction Service Inc. with an annual bid for 2018 work
in the amount of $52,747.30 (Net of HST), being the low, compliant bidder meeting
all terms, conditions and specifications of CL2017-44 for Road Shouldering be
awarded the contract for an initial one year term, as required by the Operations
Department;
That, pending satisfactory performance, the Purchasing Manager be given the
authority to extend the contract for this service for up to two additional one year
terms;
That funds required for this project in the amount of $61,751.14 (Net of HST) which
includes construction cost of $52,747.30 (Net of HST) and other related costs such
as consulting required for preparation of tender specifications, inspection and
contingency of $3,000.00 (Net of HST) be drawn from the following account:
Self -Insured Losses — Reserve 100-00-000-00000-2902 $40,000.00
Ditching (2017) 100-36-380-10240-7112 $11,967.86
Ditching (2018) 1 00-36-380-10240-7112 $ 9,783.28
That all interested parties listed in Report COD -017-18 and any delegations be
advised by the Corporate Services Department of Council's decision regarding the
award.
For Council Meeting of June 11, 2018 Page 4
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Report to Council
11. Supply and Haulage of Granular Material
That Report COD -018-18 be received;
That Robert E. Young Construction Ltd. with an annual bid in the amount of
$195,923.01 (Net of HST), being the low, compliant bidder meeting all terms,
conditions and specifications of CL2018-19 for the Supply and Haulage of Granular
Material be awarded the contract for an initial one year term, as required by the
Operations Department;
That, pending satisfactory performance, the Purchasing Manager be given the
authority to extend the contract for this service for up to four additional one year
terms;
That funds required for this project in the amount of $195,923.01 (Net of HST) be
drawn from the following account:
GR Patch/Resurf. - Misc. Op. Exp. 100-36-382-10280-7112
$195,923.01
That all interested parties listed in Report COD -018-18 and any delegations be
advised by the Corporate Services Department of Council's decision regarding the
award.
12. Supply and Deliver Tanker Truck(s)
That Report COD -020-18 be received;
That Dependable Truck and Tank Ltd. with a bid in the amount of $282,812.83 (Net
of HST), being the low, compliant bidder meeting all terms, conditions and
specifications of CL2018-18 for the Supply and Delivery of a Tanker Truck be
awarded the contract for an initial one year term for the tanker budgeted in 2018;
That the Purchasing Manager be given the authority to proceed with the purchase
of a replacement tanker truck through either a) or b) below for the tanker budgeted
in 2016:
a) Purchase the seized tanker through the current auction process provided the
price is reasonably close to the original price approved through internal report
PS -019-16.
OR, if the auction price is unacceptable:
For Council Meeting of June 11, 2018 Page 5
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General Government Committee
Report to Council
b) Purchase a second tanker truck from Dependable Truck and Tank Ltd. provided
the price is the approximate price of the current bid price as noted in
Recommendation #2.
That funds required for the 2018 tanker in the amount of $282,812.83 (Net of HST)
be drawn from the following account:
Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $282,812.83
That funds required for the 2016 tanker be drawn from the following account:
Emerg. Serv. Fire Fleet (2016) 110-28-388-82824-7401 $236,897.28
That all interested parties listed in Report COD -020-18 and any delegations be
advised by the Corporate Services Department of Council's decision regarding the
award.
13. Supply and Deliver a Pumper Truck
That Report COD -022-18 be received;
That Dependable Truck and Tank Ltd. having satisfactorily supplied one pumper
truck last year per contract RFP2016-5 for the Supply and Delivery of One Pumper
Truck, have the contract extended for an additional optional year for the supply and
delivery of one more pumper truck with a 2018 bid amount of $711,878.15 (Net of
HST) as required by the Emergency Services Department;
That funds required for this project in the amount of $711,878.15 (Net of HST) be
drawn from the following account:
Emerg. Serv. Fire Fleet (2018) 110-28-388-82824-7401 $700,000.00
Add'I Funding Required - Fire Equip R/F
$ 11,878.15
That all interested parties listed in Report COD -022-18 and any delegations be
advised of Council's decision by the Department.
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Report to Council
14. Emergency and Fire Services Uniforms
That Report COD -024-18 be received;
That Carleton Uniforms Inc. with a total bid amount of $60,769.19 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2018-23 be awarded the contract for the supply of the
Emergency Services and Fire Uniforms for one year period as required by the
Emergency and Fire Services Department;
That the estimated funds required annually or this contract in the amount of
$60,769.19 (Net HST Rebate) be funded by the Municipality as follows:
EMS — Uniforms 100-28-130-00000--7183 $60.769.19
That, pending satisfactory service, the Purchasing Manager be authorized to
extend the contract for up to four additional one year terms; and
That all interested parties listed in Report COD -024-18 and any delegations be
advised by the Corporate Services Department of Council's decision regarding the
award.
15. Annual Statement for the Development Charges Reserve Funds for the
Year Ended December 31, 2017
That Report FND-008-18 be received; and
That a copy of Report FND-008-18 be posted on the Municipality's website.
16. Laneway at Rundle Road
That staff be directed to attempt to acquire the laneway property abutting 2392
Rundle Road either by deed or by vesting order.
17. Potential Property Acquisition
That the recommendations contained in Confidential Report CAO -006-18, A
Potential Property Acquisition, be approved.
For Council Meeting of June 11, 2018 Page 7