HomeMy WebLinkAboutGG Report 2018-06-18Ciarftwu General Government Committee
Report to Council
Report to Council Meeting of July 3, 2018
Subject: General Government Committee Meeting of Monday, June 18, 2018
Recommendations:
1. Receive for Information
(a) 8.1 Minutes of the Newcastle Business Improvement Authority
dated April 12, 2018
(b)
8.2
Minutes of the Newcastle Community Hall Board dated March
20, 2018 and April 17, 2018
(c)
8.3
Minutes of the Energy from Waste — Waste Management
Advisory Committee dated November 23, 2017 and March 1,
2018
(d)
8.4
Minutes of the Active Transportation and Safe Roads Advisory
Committee dated May 24, 2018
(e)
8.5
Minutes of the Ganaraska Region Conservation Authority
dated May 17, 2018
(f)
8.6
St. Mary's Cement Community Relations Committee Annual
Report
(g)
EGD -012-18
Building Activity Update January 1 to May 31, 2018
(h)
OPD -007-18
2018 Winter Budget Report
2. Scott Parnell, General Manager, Canadian Nuclear Laboratories,
Regarding an update on the cleanup of historic low-level radioactive
waste currently underway in Port Granby
That the delegation of S F R W W Parnell, General Marm&n ISuclear
Laboratories, regarding an update on the cleanup of historic low-level radioactive
waste currently underway in Port Granby, be received with thanks.
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3• Jordan McCormack, Allison Ridding and Emily Allison, Regarding a
Rainbow Crosswalk in Clarington
That staff report back to the General Government Committee meeting of
September 4, 2018 with preferred location(s) for a rainbow crosswalk in the
Municipality of Clarington; and
That the report include options for funding the rainbow crosswalk(s).
4• Don Mitchell, Mayor, Town of Whitby, Regarding Highway 412 Tolls
Whereas the Council of the Municipality of Clarington supports the resolution of the
Town of Whitby Council requesting that the tolls be removed from Highway 412 and
Highway 418; and
Now therefore be it resolved that the Premier -Elect be requested to reconsider the
matter and remove the tolls on Highway 412 and Highway 418.
5• Garry Cubitt, Chief Administrative Officer, The Regional Municipality of
Durham, Regarding Affordable & Seniors' Housing Task Force Report
Whereas the Council of the Municipality of Clarington is committed to addressing
the increasing issue of providing suitable and affordable housing needs for their
residents; and
Whereas more affordable rental housing for both low and moderately -low income
households is required; and
Whereas the requirement for seniors housing needs should be broader to support
and address seniors financially and physically;
Therefore be it resolved:
That the Council of the Municipality of Clarington support the implementation of the
Regional Municipality of Durham's Affordable and Seniors' Housing Task Force;
That the Chief Administrative Officer or a designate be directed to take part in the
Interdisciplinary Tactical Team (referenced in the Regional Municipality of Durham's
Affordable and Seniors' Housing Task Force Report);
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That the Council of the Municipality of Clarington form a Clarington Task Force on
Seniors' and Affordable Housing which will assist with the support, creation and
maintenance of affordable housing;
That Councillor Wendy Partner and Councillor Ron Hooper be appointed as
representatives to the Clarington Task Force on Seniors' and Affordable Housing;
and
That Staff report back with proposed Terms of Reference for the Clarington Task
Force on Seniors' and Affordable Housing.
6• Clarington Recreational Hockey League — Request to Purchase Rink
Divider Board System
That Report CSD -009-18 be received;
That Council approve the purchase of one set of rink divider board system at an
estimated cost of $10,000;
That capital funding in the amount of $10,000 be transferred from the 2018 - RRC
Security Camera Replacement project, Account #110-42-421-84256-7401 to fund
this purchase; and
That all interested parties listed in Report CSD -009-18 and any delegations be
advised of Council's decision.
7• Appointment to the Diversity Advisory Committee
That Report CLD -017-18 be received;
That the following be appointment for a term ending December 31, 2020 or until a
successor is appointed, to the Diversity Advisory Committee:
x Ashfaque Choudhry
x Derryck Lamptey
x John Sawdon
That the following be appointment for a term ending December 31, 2022 or until a
successor is appointed, to the Diversity Advisory Committee:
x Dorothy Koziorz
x Rajeshwari Saharan
x Laila Shafi
x Rachel Traore
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That all interested parties listed in Report CLD -017-18 and any delegations be
advised of Council's decision.
$• Supply and Delivery of Tandem Diesel Dump Truck(s) with Plow
Equipment
That Report COD -021-18 be received;
That Premier Truck Group, having satisfactorily supplied one dump truck with plow
equipment under CL2016-9 and approved in Report PS -006-16, be granted
authority to have their contract extended for an optional year for the supply and
delivery of three tandem diesel dump trucks with plow equipment with a 2018 total
bid amount of $748,137.48 (Net of HST) as required by the Operations Department;
That funds required for this project in the amount of $748,137.48 (Net of HST) be
drawn from the following accounts:
Fleet Roads -Replacement (2018) 110-36-388-83642-7401 $249,379.16
New Fleet -Roads (2018) 110-36-388-83643-7401 $498,758.32
That the required additional funding of $28,137.48 above the $720,000 budget be
approved as follows:
Operations Equipment R/F $ 9,379.16
Operations Development Charges R/F $16,882.49
Municipal Capital Works R/F $ 1,875.83
That all interested parties listed in Report COD -021-18, and any delegations, be
advised by the Corporate Services Department of Council's decision regarding the
award.
9• Green Road and Boswell Drive/Clarington Blvd Roundabout
That Report COD -023-18 be received;
That Coco Paving Inc., with a total bid amount of $577,701.53 (Blended HST),
being the lowest compliant bidder meeting all terms, conditions and specifications
of Tender CL2018-22, be awarded the contract for the Green Road and Boswell
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Drive/Clarington Blvd Roundabout project as required by the Engineering Services
Department;
That the funds required for this project in the amount of $742,600.00 (Blended
HST) which includes the construction cost of $577,701.53 (Blended HST) and other
related costs such as design, inspection, contract administration, materials testing
and contingencies of $164,898.47 (Blended HST) be funded as follows:
Green Road & Boswell Drive
Intersection Improvements (2017) 110-32-335-83276-7401 $ 90,000.00
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7401 $465,800.00
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7402 $ 4,100.00
(Region Recovery)
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7403 $182,700.00
(Developer Recovery)
That the contract award be subject to the Municipality securing funding for the
developer portion of the contract; and
That all interested parties listed in Report COD -023-18, and any delegations, be
advised by the Corporate Services Department of Council's decision regarding the
award.
10. Streetlight LED Replacement Turnkey Program
That Report COD -025-18 be received;
That the proposal, received from Ameresco Canada Inc., being the most
responsive bidder meeting all terms, conditions and specifications of RFP2018-1,
be awarded the contract for the provision of services for the Streetlight LED
Replacement Turnkey Program;
That the funds required for this project in the amount of $3,200,000.00 (net of HST
rebate) includes the construction cost of $2,898,193.01 (net of HST rebate) and
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other related costs such as design, contract administration, and contingencies of
$301,806.99 (net of HST rebate) be funded by the Municipality as follows:
Street Lighting —LED Conversion 110-32-324-83201-7401 $3,200,000.00
That all interested parties listed in Report COD -025-18 and any delegations be
advised of Council's decision by the Corporate Services Department.
11. GBRRC and Fire Station #1 Parking Lot Rehabilitation
That Report COD -026-18 be received;
That Coco Paving Inc., with a total bid amount of $1,573,858.54 (Net HST Rebate),
being the lowest compliant bidder meeting all terms, conditions and specifications
of Tender CL2018-7, be awarded the contract for the GBRRC and Fire Station #1
Parking Lot Rehabilitation project as required by the Engineering Services
Department;
That the funds required for this project in the amount of $1,755,500.00 (Net HST
Rebate) which includes the construction cost of $1,573,858.54 (Net HST Rebate)
and other related costs such as design, inspection, contract administration,
materials testing and contingencies of $181,641.46 (Net HST Rebate) be funded by
the Municipality as follows:
GBRRC and Fire Station#1
Parking Lot Rehabilitation 110-32-327-84256-7401 $1,755,500.00
That all interested parties listed in Report COD -026-18 and any delegations be
advised by the Corporate Services Department of Council's decision regarding the
award.
12. Investment Policy
That Report FND-011-18 be received;
That the proposed updated Investment Policy be approved; and
That Staff be directed to explore options for transitioning to prudent investor, if
feasible and report back in early 2019.
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13. Municipal Climate Change Action
That Report CAO -007-18 be received;
That Council endorse the development of a dedicated inter -departmental working
group on climate change to facilitate cross corporate issues, coordinate research
and implement required actions;
That the existing Energy Management Steering Committee be dissolved and its
mandate be integrated into the mandate of the new inter -departmental working
group on climate change;
That staff be directed to prepare an application for the Federation of Canadian
Municipalities' Municipalities for Climate Innovation Program - Climate Change Staff
Grants initiative;
That staff report back to Council once a decision on the Federation of Canadian
Municipalities staff grant application is known and a framework for implementation
has been determined; and
That all interested parties listed in Report CAO -007-18 and any delegations be
advised of Council's decision.
14. Election Sign By-law
That the Election Sign By-law 2016-004, be amended to delete Sub -section 10 d) to
lift the prohibition of placing signs on boulevards.
15. Sidewalks on Robert Adams Road
That staff be directed to replace the heaved sidewalk bays in the vicinity of 55 and
57 Robert Adams Drive;
That the trees be replaced;
That the work be done no later than August 31, 2018; and
That the funds required be allocated at the discretion of the Director of Engineering.
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16. Delegation of Gord Robinson, Durham York Victoria Land Owners
Association, Regarding Development Charges
That the delegation of Gord Robinson, Durham York Victoria Land Owners
Association, regarding Development Charges, be received with thanks.
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