HomeMy WebLinkAboutCOD-016-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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Date:
Tuesday, April 1 0, 2007
Report #:
COD-016-07
File#_
By-law #
Subject:
CL2006-63, Supply of Garbage and Recycling Containers and Collection and
Disposal from Various Municipal Locations
Recommendations:
It is respectfUlly recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-16-07 be received;
2. THAT J & F Waste Systems Inc., Ajax, Ontario, with an estimated yearly cost of $44,168.00,
being the lowest responsible bidder meeting all terms, conditions, and specifications of
Tender CL2006-63, Supply of Garbage and Recycling Containers and Collection and
Disposal from, Various Municipal Locations be awarded the contract as required by the
Municipality of Clarington for a one year term beginning approximately May 23, 2007;
3. THAT the contract be extended for a second year and third year, pending satisfactory
service, and pricing; and
4. THAT the funds expended be drawn from the respective operating budgets.
S,bmUred by, 0~ R...wed by' ~ A-<'~z-C-:;~C--5l...
~1n~ Marano, H.B.Sc., C.M.a. Franklin Wu,
Directo f C r~ ate Services Chief Administrative Officer
fol'
., CA,
MMINTlFHILABISM
REPORT NO.: COD-016-07
PAGE 2
BACKGROUND AND COMMENT:
Tenders were publicly advertised and issued to supply garbage and recycling containers plus provide
the necessary service to collect, haul and dispose of the garbage and recycling content as required at
the various sites operated by the Municipality of Clarington. The award is for one year with the option to
extend for two additional one year periods pending satisfactory pricing and service.
Subsequently, the bids were received and tabulated as per the attached bid summary, marked
Schedule "A". The pricing is firm for the first year. The contract may be extended for up to an
additional two one year terms subject to satisfactory pricing and service.
Estimated yearly cost of $44,168.00 was derived by taking the varying cost per lift pricing received and
extending it based on the number of estimated yearly pick-ups per container at the various Municipal
facilities.
The pricing submitted by J & F Waste Systems Inc. represents an approximate savings of over $26,000
in the first year of the contract based on the prices submitted by the existing contractor, Waste
Management.
For the information of Council, the Municipality of Clarington spent approximately $50,800.00 on
garbage and recycling pick-up and disposal in 2006.
The required funds will be drawn from the respective years operating budget from which there are
adequate funds available.
The Director of Finance has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc., should be referred to the Director of
Operations.
After further review and analysis of the bids by Purchasing and Operations, it is respectfully
recommended that J & F Waste Systems Inc., Ajax, Ontario, be awarded the contract to provide
Garbage and Recycling Services to the Municipality of Clarington as required.
The subject firm has provided similar satisfactory service for City of Oshawa and City of Toronto, East
York.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330
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Municipality of Clarington
SCHEDULE "A"
BID SUMMARY - TENDER CL2006-63
Supply of Garbage and Recycling Containers,
plus Collection, Haulage and Disposal from Various Municipal Facilities
BIDDER
Total Cost Of lift
Fees
J & F Waste Systems, Inc.
Aiax, ON
Miller Waste Systems
Toronto, ON
WSI, Waste Services (CA) Inc.
Peterborouoh, ON
Waste Management of Canada
Brampton, ON
$ 1,224.00
$ 1,392.66
$ 1,672.00
$ 2,048.00
'Note: pricing shown above is the total of pricing per vendor which was submitted. This total reflects the
total of the pricing submitted for the varying size of containers along with the cost per lift for the varying
containers and locations.