HomeMy WebLinkAboutCOD-013-07
Cl~-!lJglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 10th, 2007
Re3:.:>I~~Cxi-1t: G-P;~ -Zqq-C'f:+
File #_ By-law # 2CO=f-OlCt
Report #: COD-013-07
Subject:
Tender CL2006-53,
Green Road and Baseline Road Reconstruction, Bowmanville
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-013-07 be received;
2. THAT Dave Boyle Excavating Limited, Bowmanville, Ontario with a total bid in
the amount of $2,112,018.10 (excluding G.S.T.), being the lowest responsible
bidder meeting all terms, conditions, and specifications of Tender CL2006-53, be
awarded the contract for the Green Road and Baseline Road Reconstruction,
Bowmanville, as required by the Engineering Department;
3. THAT the total funds required in the amount of $2,836,000.00 ($2,112,018.10
tender plus land purchase, consulting, contingencies, utilities and less Region of
Durham portion) be provided from the 2006 Engineering Services capital budget
Account # 110-32-330-83276-7401;
4. THAT the remaining funds from 2005 ($57,554.06) and 2006 ($204,400.00) be
carried forward to the 2007 Budget year;
5. That the award be subject to the approval of the Region of Durham for their
portion of the contract works; and
6. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the
Clerk to execute the necessary agreement be approved.
REPORT NO.: COD-013-07
PAGE 2
Submitted by:
MMILABlkm
~
rie Marano, H.B.Sc" C.M.a.
Director of Corporate Services
&~
A.S. Cannella, CET.
Director of Engineering Services
\
Reviewed by: \',-, J...JA.-v'( ( ("'1{
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-013-07
PAGE 3
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Green Road and
Baseline Road Reconstruction, Bowmanville, as required by the Engineering Department, and
as shown on the map below.
Iv
Jf~Ji;
s
'CI
a::
c:
Cl
e
Cl
Baseline Rd
BOWMANVILLE
J
Subsequently, tenders were advertised and received as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the memo from Engineering Services and the letter from Totten Sims Hubicki Associates,
marked Schedule "B" and will be provided from the 2006 Engineering Services capital Budget
account # 110-32-330-83276-7401 and is within the total 2006 budget allocation of
$3,040,400.00.
It is therefore recommended that the remaining funds from 2005 ($57,554.06) and 2006
($204,400.00) be carried forward to the 2007 Budget year for phase 2 and 3. Additional monies
have been provided in the 2007 Engineering Capital Budget for other phases of the work which
have not yet been tendered out for.
REPORT NO.: COD-013-07
PAGE 4
The tender amount includes work for the Region of Durham for which they will be invoiced
accordingly. It is, therefore recommended that the award be subject to the approval of the
Region of Durham for their portion of the contract works.
The low bidder has previously performed similar satisfactory work for the Municipality of
Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Dave Boyle
Excavating Limited, Bowmanville, Ontario, be recommended for the Reconstruction of Green
Road and Baseline Road, Bowmanville, Ontario.
Attachments:
Attachment 1 - Schedule "A", By-law
Attachment 1 - Schedule "B"
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L lC 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-lAW 2007-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Dave Boyle
Excavating Limited, Bowmanville, Ontario, to enter into
agreement for the Green Road and Baseline Road
Reconstruction, Bowmanville, Ontario.
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Dave Boyle Excavating Limited, Bowmanville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2007.
By-law read a third time and finally passed this
day of
,2007.
Jim Abemethy, Mayor
Patti l. Barrie, Municipal Clerk
SCHEDULE "B"
CI!JlmglOn
2nd REVISION MEMO
TO: Louann Birkett, Purchasing Manager
FROM: Bruno Bianco, P. Eng., Design Engineer
DATE: April 3, 2007
SUBJECT: GREEN ROAD AND BASELINE ROAD
RECONSTRUCTION - PHASE1
PART LOT 16 & 17, CONCESSION B.F., BOWMANVILLE
CRC.BASELlNERD.GREENRD.1
5800-8310-05120
The Engineering Services Department has reviewed the recommendation provided by
.. TSHand:offers~following-comnlents. ...
We concur with the recommendation to award the contract of Phase 1-Green Road and
Baseline Road reconstruction project to Dave Boyle Excavating Limited in the amount of
$2,112,018.10 exclusive of G.S.T. This road reconstruction contract includes Municipal
and Regional infrastructures along Baseline Road west of Green Road to West Side
Drive.
Due to current knowledge of the site, a contingency amount of 10% is carried forward for
the project. There fore, including design and tender fees as well as contract
administration fees, geotechnical investigation and utility relocations, and land
acquisition, the engineering department advises the following Municipal breakdown for
the above referenced project;
Baseline Road Reconstruction
Account
110 32 330 83276 7401
Total Pro'ect Amount $2,836,000.00
Total Budget Amount Available $8,097,954.06
2005 Budget Remaining $ 57,554.06
2006 Budget $3,040,400.00
2007 Bud et $5,000,000.00
Estimated Bud et Sur lus-'- $5,261,954.06
NOTE*-Total Surplus to be carried forward to Phase 2 and 3 of the project.
Phase 2 - Green Road construction
Phase 3 - Green Road underpass and approaches
SCHEDULE "B"
CL ?OOJ
CPC H:10.C' r,-cRd. \3,"; ~':i"'Rd
3. 200/
We recommend the report to Council move forward based on the above apportionments
drawn from the approved 2006 budget. However, the award of this contract shall be
conditional on similar approval from the Region of Durham for Regional infrastructure.
Attached for your files is the recommendation provided by TSH. Should you have any
further question, please feel free to contact the undersigned.
Regards,
BMB/dv
Attachment
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379
.
VH
SCHEDULE "B"
}
engineers
architects
planners
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5GB
19051372.2121 Fax: 19051372.3621
E-mail: cobourg@tsh.ca www.tsh.ca
March 19, 2007
~
- . -./- .
AS<=-- . .
Mr. A.S. Cannella, C.E.T.
Director of Engineering Services
Corporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario. LIC 3A6
. ".r :~ ~
;
Dear Mr. Cannella:
Re: Contract No. Cl,20()6~53,(";reenRoad and Baseline RoattRecilnsttllction,
Bowmiiilville, Municipality of Clarington
TSH Project No. 12-29523
Tenders for the above project were opened at the Municipal offices on Monday March 5, 2007 at 2: 15:00
PM. The bids received excluding GST are summarized as follows:
BIDDER
TOTAL BID
$2,112,018.10
$2,189,154.82
$2,272,678.33
$2,299,438.51
52,307,996.20
$2,431,957.64
$2,501,473.00
$2,523,065.05
S2,639,698.77
.
Dave Boyle Excavating Limited, Bowmanville, Onto
Ron Robinson Ltd., Bowmanville, Ont.
Behan Construction Ltd., Cobourg, Ont.
Bonnechere Excavating Inc., Renfrew, Ont.
Miwel Construction Ltd., Richmond Hill, ant.
R.D. Sutcliffe Contracting Inc., Janetville, Onto
Metric Contracting Services Corporation, Brampton, Ont.
Esposito Bros. Construction Ltd., Nobleton, ant.
Elirpa Construction and Materials Limited, Pickering, ant.
* Extension Error
.
.
TSH has reviewed all bids accepted by the Clarington Purchasing Department and have confirmed the bid
values noted above. Dave Boyle Excavating Limited has recently completed replacement of the Geo. A.
Stephen Bridge, Cedar Park Road Bridge and Concession Road 6 Culvert for the Municipality of
Clarington and administered by TSH, under Contract No. CL2006-29. The contract was completed in a
satisfactory manner. They have also carried out other projects in the area including work at Ontario
Power Generation Darlington and numerous construction projects at Durham College and all references
contacted assessed Dave Boyle Excavating Limited's performance to be satisfactory.
Estimated project costs based on Dave Boyle Excavating Limited's low bid are shown on the attached
Cost Apportionment. The Municipality of CIa ring ton's share of the project is projected to be on budget.
The budget amount of $8,240,400.00 also includes other phases of work that have not yet been lendered.
Mr. A. S. Cannella C.E.T.
March 19,2007
SCHEDULE "B"
2
We recommend that the tender in the amount ofS2,112,018.1 0 (exclusive ofG.S.T.) be awarded to Dave
Boyle Excavating Limited of Bowmanville, Ontario. The award should be conditional on similar
approval being received from the Regional Municipality of Durham as a portion of this contract is for the
installation of Regional services.
Deposit cheques or bid bonds shall be retained for the low and second low bids until the contract has been
executed.
Should you require any. further information, please contact the undersigned.
Yours truly,
William McCrae, P. E g.
Senior Project Engineer
~
~
WMc/ym
P:\12-29523\Corresp\22084 award letter,doc
Encls.
pc: Mr. Bruno Bianco, P.Eng., Municipality of Cia ring ton
TIH
~
'>
c
..
E E
.. ~
.c 0
:i.lI:I
c c
.....2
0_
c u
o 2
.- -
01..
G> C
a:: 0
-u
C G>
,Sa::
01"
.5 ell
~ 0
.!!!a::
Oc
_G>
o G>
~
~Cl
';all
.~~
u ..
.- 0
Sa::
:;; Gl
.:
Qj
..
..
m
"C
J!l
E
:::;
'"
.5
0;
>
rl
x
w
"
>.
o
al
>-
al
"C
"
'"
E
.0
"
"'
"C
iii
;0
o
-'
5
lL
c~
" <b
Eo
Co
0",
t...J
00
0._
0...,
<( l"
(;)C
o 0
00
SCHEDULE "B"
.... ..,
0'"
0'"
'" '"
~~
-E:it:
"'0
:;: "
'is
0:
J:
CI)
f-
C
0 -'"
'c, 5
" ;0
'"
B "C 0
>- :0 "'
"
ti ;0 "'
'"
!'! B .c
'D C 0."C
.. !'!
- "C 0 ~
c i'l "C .c "
" "C " 15 -g
E "g "'
:0 '" "' .2!
E ;0 .s U) .0 " C
"C
0 .2 "'''' "C " "
u -'" J!l 13 "
C ",0> l" .c
0 8')' C
"C 0 E~
" c'" 5.
"' "'~ ,,-
'" .- .. .. o 0
.0 "'J: "C ." ." E C
"C ~CI) " J!l .2! '" !!
" cf- 0; '" '" -",
e o ~ ... ... ... 8,.c
.- "
e "'''' 1li 1li 1li .,,-
" c " '"
0- '" " w w w al,s
E a '" '" 6 a '" ... 0
a ~ ~ a ~ <Xl 0
'" .,; :i ,.; .; 0 '" N 0
.c '" on a a '" C!; 0
~ on .., 0> '" <Xl 0> 0
::J .n N '" N '" '" <D ..
C '" '" '" '" '" a '" -
- '" '" ;;; -
0 ...
C
0
'0,
" . -- _...~ .... .. --.'--'- .----- _.... -.---" f.. ------ -- -- .-. . .... ...- --
lr
'" 0 '" '" '" .., .., a 0 a a a a .., .... 0 a 0
.... ~ <Xl 0> .... ~ ~ 0 0 a a a a 0> a a 0 a
C '" 0 .; .; ,.; '" .; 0 0 0 0 0 0 ,.; <<i 0 0 0
0 .., '" 0 '" .... .... <Xl a a a a a a a 0> 0 a a
- OJ> '" ... 0 a "'. ~ a a a a 0 ... '" 0 ... ...
01 a~ .n as .. i ;;; ci ci '" ci ci ....- as '" .. ci ..
c ..,0 '" ... 0 '" .., .... on ;;; '" .... '" .. ... a
.;: ..,... m. '" a '" ;;; ;;; '" ;;; '" '" '" '" .. N ...
'" N.... N '" N '" N as .n
U .., ;;; '" '" ... '" "t
cO
;:
a a a a N M ... 0 a a 0 a a 0> ~ 0
a a ~ .... - a 0 a a a a "! 0> 0
0 .,; .,; .; ,.; '" N 0 0 0 0 0 0 10 .; 0
'" 0> on 6 .... .... 0> a a a a 0 a .., 0
'" '" .... a m. M 0> a 0 a 0 a .., '" 0
]i .n ",' ci N .. ;;; N .; ci '" ci ci '" <D ,.; =
'" 0> '" - '" a '" .., .... '" ;;; '" <Xl '" '"
0 0>. '" '" ~ '" ;;; ;;; '" ;;; '" N '" N ..
f- N '" N '" N
;;; '" '" ...
. .s
...
- '" .
.. ...
- ...
J: ~ on a;-
m
~ '" ... '"
" ell '"
~ - ..
"' .c ...
!! " .. ell
l" '" lL J: -
~ '" ... ~ ..
E 0
" 0 J:
CI) .2! 0 '" ~
E :;: ..; c
... ... ';:
on B " - '" " ."
C .I. .., '" .. ." .!l
0 CI) c 0 N c: '"
'" 0 "C I! 0 ell ~ E
c. 0 N - S
N C - '"
.;: -' '" "' C .. .. .. ..
U U E w - .. u 0
"' J: w :0 U
.. '" c ~ .s .c c: u S
" - ~ '" '" C c: '" -
.., '" ~ U In -
c I! 0; '" f-_ 'iij 0 c: 0 u 0 c:
E ,~ '" -.... " '" ,9 "' oo U "
C ~ a: :IE ~~ Q I! 0 ~ 'e- o
"C " U " -5 u -
0 '" ~ c C - "' u '" u E >-'
0 " 0 - B ." In '" >0 -;; 0 S 0-
U ." . .c 0 " <( en
'" ~ '" 0 "'.... .!! 'c u -;; J: al '" In ." '0
S u c'" o~ j r::- 'E :; '" 0 .!l ~ a; 0
~ .. 2 ",0 '" ~ "- U '" 0- '"
0 <( al 0 - ._ 0 " 0 ." ,g- oo
" ION ~ E - ."
.0 U In oo - ~ ~ Q 0 <( "C " .. ." C " ."
E " " " c: Q'" ..~ a .c '" " .s " lD "
c '" '" '" 0 ~ c ;5 - .. '" 0 13
" 0 0- 0- 0- U ~;. .".0 ~~ 0 S ..J 0 W 'u E E ~ x
Z '" '" " '" In c: " w
- .., ]j '" '" OlL :! ~ u 0 ]j ]j oo '" <( ."
" .: ::E ~.s " '" In c: J!J
c: .:. {:. ,- '" ~ u 0 0 c: w - :l In
" E.... E " - ~ f- f- "
0 .. In " '" ]j '" " 0
1:. .- ... "'" ,- ~ 1:. 1:. 0
u c: "!: "0 ~i c: :5 c: ." "
U 0 " ~o 0 " " 0 {:. " > <(
<( U III 0..... ClN o..lL U 0 III III U lD 0
<
o
.
~
?
!
c
~
!
!
~
~
"
z
I!!