HomeMy WebLinkAboutCOD-011-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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Date:
Tuesday, April 10, 2007
Report #:
COD-011-07
File#_
By-law #
Subject:
CL2007 -1, Electrical Services, Street and Park Lighting
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee recommend
to Council the following:
1. THAT Report COD-11.07 be received;
2. THAT Langley Utilities Contracting Ltd., Bowmanville, Ontario, with a total bid price of
$81,189.00 per year for Part "A" and $22,878.50 per year for Part "B", being the lowest
responsible bidder meeting all terms, conditions, and specifications of Tender CL2007.1, be
awarded the contract to provide Electrical Services for Street and Park Lighting, as required by
the Municipality of Clarington for a one year term commencing approximately March 31, 2007
through to March 30, 2008;
3. THAT the contract be extended for a second year and third year, pending satisfactory
performance and the outcome of the pending legislation change; and
4. THAT the funds expended be drawn from the respective years Street and Park Lighting
Accounts.
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Submitted by'
Reviewed by: L. "-e.(.,-"(~Q ~ [,--Tel
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-011-07
PAGE 2
BACKGROUND AND COMMENT:
Tenders were publicly advertised and issued to provide Electrical Services for Street and Park Lighting
as required by the Municipality of Clarington for approximately March 2007 to March 2010.
Subsequently. tenders were received and tabulated as per Schedule "A" attached.
Although the low bid was reoeived from Veridian Connections, they are not currently in a position to
provide the services as required by the Municipality.
The Ontario Energy Board has advised that the Ministry of Energy is in the process of preparing a
regulation for consideration by the Cabinet, to allow alllioensed electricity distributors to provide these
services. It may therefore be in the Municipality's best interest to consider re-tendering at the end of the
first year of the contract to open the opportunity for wider bid submissions. As this contract is initially for
a one year term. with the option to extend for a second and third year, Staff will revisit prior to each
extension to investigate this option.
For the information of Council, the Municipality of Clarington spent approximately $150,000.00 for
Electrical Servioes on Street and Park Lighting (parts and labour) during the 2006 year. Currently, the
Municipality is maintaining approximately 4900 street lights.
In most cases the hourly rates bid represent an average 63 % decrease to a 53% increase over the
2003 contract prices. The required funds will be drawn from the respective years Street Lighting
accounts.
The Director of Finance has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc., should be referred to the Director of
Operations.
After further review and analysis of the Bids by Purchasing and Operations, it is respectfully
recommended that Langley Utilities Contracting Ltd., Bowmanville, Ontario, be awarded the contract to
provide Electrical Services for Street and Park Lighting to the Municipality of Clarington as required, with
pricing to remain firm for a one year term. Pending satisfactory performanoe and the outcome of the
pending legislation change, the contract may be extended for a second and third year with a maximum
prioe increase per year of 2%.
The subject firm has worked satisfactorily for the Municipality of Clarington in prior years.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330
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Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
Tender CL2007-1
ELECTRICAL SERVICES - PARK & STREET LIGHTING MAINTENANCE
BIDDER
LABOUR RATES
PART A
TOTAL BID PER YEAR
(EXCLUDING GST\
$69,371.90
MATERIAL COSTS
PART B
TOTAL BID PER YEAR
(EXCLUDING GSn
$19,817.99
Veridian Connections
Aiax, ON
Langley Utilities Contracting Ltd.
Bowmanville, ON
Dundas Power Line Ltd.
Chesterville, ON
ALJ Electrical Contracting
Richmond Hill, ON
$81,189.00
$112,575.00
$22,878.50
$22,131.50
$69,606.00
$145,245.00
. Totals are based on estimated number of annual hours and estimated useage of lamps
H:\2007 TENDERS\CL2007-1 Elec Serv - Pk & St Li9hting MaintlBid Summary for ReportDOC