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Meeting:
Date:
Report #:
Subject:
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
File# ~\)?- .0 'L
Res.#(,?91C!-<o4.99
MONDAY, FEBRUARY 1,1999
TR-5-99
File#:
By-Law #
TENDER CL98-22 OIL & LUBRICANTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-5-99 be received;
2. THAT R P. Oil Limited, Whitby, Ontario with a total bid in the amount of $36,455.94
(including taxes), being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL98-22, be awarded the contract to supply and deliver oils and
lubricants, as required by the Municipality of Clarington, Public Works Department; and
3. That the contract be extended for a second year and third year at no increase in price
dependent upon satisfactory service; and
4. THAT the required funds be provided from the current operating fleet budget.
BACKGROUND AND COMMENT
Tenders were publicly advertised and issued for the supply and delivery of oil and lubricants, as
required by the Public Works Department. Subsequently, tenders were received and tabulated as
follows:
BIDDER
TOTAL BID
TANKS INCLUDED
FREE OF CHARGE
YES
Petro-Canada
Mississauga
R P. Oil Limited
Whitby
* Calculation error
.
$32,814.06*
$36,455.94
YES
8u6
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REPORT NO.: TR-5-99
TENDER CL98-22
PAGE 2
The low bidder, Petro-Canada, Mississauga, bid on an altemate grease that does not meet the
tender specifications and requirements of the Public Works Department.
The prices submitted by R P. Oil limited are firm for 3 years. It is therefore recommended that the
contract be extended for a second and third year pending satisfactory service.
The required funds will be provided from the Public Works Department current operating fleet
budget.
The Treasurer has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc., should be referred to the Director of
Public Works.
The subject firm have previously performed satisfactorily for the Municipality of Clarington.
After further review and analysis of the tender by the Public Works Department and Purchasing, it
was mutually agreed that R P. Oil Limited, Whitby, Ontario, be recommended for the contract to
supply and deliver oil and lubricants to the Municipality of Clarington, as required by the Public
Works Department.
Respectfully submitted,
Reviewed by,
a 'e Marano, H.BSc.,AMCT.,
Treasurer
o(-~- eo~
Franklin Wu, M.C.I.P., RP.P.,
Chief Administrative Officer
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Director of Public Works
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