HomeMy WebLinkAboutFD-19-99
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMI1TEE
File#
Date:
NOVEMBER I, 1999
Res. tt{jiff-5/:J...-o/1
Report #:
FD-19-99
10.12.6
By-law #
Subject:
Y2K UPDATE
RECOMMENDATIONS:
It is respectfully recommended that the General Pnrpose and Administration Committee
recommend to Council the following:
THAT report FD-19-99 is received for information.
BACKGROUND
At the General Pnrpose and Administration Committee meeting of May 9, 1999 several
recommendations were made to Committee regarding the issue of Y2K as it related to the
Municipality of Clarington. This report is prepared to give Committee an update on those
recommendations.
REPORT
The Municipality has purchased a large capacity generator and instrnction on its operation took
place on October 8th. It will be stored at the Hampton Works Yard.
Discussions continue to take place with the public board of education for the use of their facilities
for any non-nuclear emergency within the Municipality. It is understood the facilities will be
available but fmal details are left to work out and formal agreements presented.
Contingency plans are in place for both the Public Works Department and Fire Department, the
areas most likely to be affected should any Y2K concerns arise. Public works staff has prepared a
plan to ensure they are able to contact staff, if necessary. The plan also includes the measures to
be taken for winter road conditions and electrical failure.
The flIe department is in the process of arranging for sufficient staff to be available at the
uurnanned stations in Orono, Newcastle Village and Enniskillen. Also, extra staff will be
available to assist the dispatcher answering the telephones in case they are extremely busy.
Pamphlets will be mailed directly to each home in the Municipality and copies will be available in
the Municipal Hall and libraries. These pamphlets will be a joint information package prepared
and funded by Durham Region and contain information from the local municipality. The
information includes helpful hints as well as telephone numbers for various agencies.
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FD-19-99
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Public meetings were held as scheduled, September 16th in Bowmanville, September 30th in
Newcastle Village and October 6th in Courtice. Agencies that were invited to join in the meetings
included Clarington Hydro, Ontario Power Generation, Enbridge Consumers Gas, Bell Canada,
Durham Region, Lakeridge Health and the Durham Regional Police. All parties attended at least
one of the public meetings with the majority attending all. Our partner agencies made
presentations and were available to answer any questions posed to them by members of the public.
The information provided by the various agencies related to the testing that each had undertaken to
prepare for the millenium. It was clear from this information that a great deal of time and money
had been spent to ensure operations would continue, as planned, and that any interruptions in
service would be minor and of short duration. All agencies have also prepared contingency plans
to address any unforseen problem.
COMMENTS
The Y2K committee feels that everything that can be done to prepare the Municipality and its
residents for the millenium is being done. We will continue to meet and to communicate with the
various agencies until December 31, 1999 and January I, 2000 come and go.
As the Y2K Officer for the Municipality I would like to take this opportunity to express my thanks
to the members of the committee who have worked to ensure the Municipality is well prepared.
The committee members are Nancy Taylor, Deputy Treasurer, Lou Ann Birkett, Purchasing
Manager, Fred Horvath, Property Manager, Grant Ashton, Public Works Operations Technician,
Rob Van Dyk, Systems Manager, Gord Weir, Divisional Chief and Dan Cousins, Manager of
Arenas. I would also like to thank Scott Rose and Carol Gonder who represented the Community
Services Department prior to Dan's arrival.
As Y2K Officer my responsibility was to oversee the committee. The committee was so focused
it could have operated on its own, but not without the assistance and tireless efforts of all,
especially Fred and Lou Ann. I would also like to express my appreciation and that of many
others to Fred, Lou Ann and Rob for their work on developing the Municipality's power point
presentation. It was the most effective tool the committee had at its' disposal for the public
meetings making the residents aware of exactly what the Municipality was doing to prepare and
what they in turn could do.
RECOMMENDATIONS
It is therefore respectfully recommended that report FD-19-99 is received for information
purposes.
Respectfully submitted,
Reviewed by,
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Franklin Wu,
Chief Administrative Officer.
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