HomeMy WebLinkAbout2018-06-18Clarington
General Government Committee
Minutes
June 18, 2018
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Minutes of a meeting of the General Government Committee held on Monday, June 18,
2018 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill and
Councillor W. Woo
Staff Present: A. Allison, J. Caruana, F. Horvath, M. Marano, R. Maciver,
N. Taylor, G. Weir, J. Gallagher, S. Gray, R. Albright
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business — Introduction
Councillor Neal asked that a new business item, regarding Sidewalks on Robert Adams
Road, be added to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Sidewalk Locations on
Tooley Road, be added to the New Business — Consideration section of the agenda.
Councillor Partner asked that a new business item, regarding Seniors and Affordable
Housing, be added to the New Business — Consideration section of the agenda.
3 Adopt the Agenda
Suspend the Rules
Resolution #GG -333-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to add Gord Robinson to the delegation
portion of the Agenda.
Carried
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Clarington General Government Committee
Minutes
June 18, 2018
Resolution #GG -334-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Agenda for the General Government Committee meeting of June 18, 2018 be
adopted with the addition of the new business items regarding:
x Sidewalks on Robert Adams Road
x Sidewalk Locations on Tooley Road
x Seniors and Affordable Housing
Carried
4 Declaration of Interest
There were no declarations of interest stated at this meeting.
5 Announcements
Members of Committee announced upcoming community events and matters of
community interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG -335-18
Moved by Councillor Woo, seconded by Councillor Partner
That the minutes of the regular and the Closed Session Minutes of the General
Government Committee meeting held on May 28, 2018, be approved.
Carried
7 Delegations
7.1 Andrew Clowes, Regarding Traffic Concerns on Old Scugog Road
Andrew Clowes was present regarding Traffic Concerns on Old Scugog Road.
Mr. Clowes explained that he is concerned with the area of Concession Road 4 and Old
Scugog Road. Mr. Clowes made a verbal presentation to accompany an electronic
presentation. He is concerned with the volume and speed of the traffic in the
community. Mr. Clowes provided a petition to the Committee containing 68 signatures.
He explained that, of the 80 homes where the petition was delivered, there were only
four negative responses. Mr. Clowes stated that community members are afraid when
they go for a walk, ride their bikes, drive their cars, or when letting their children play in
their front yards. He noted that, in the last nine months, there have been four serious
accidents in the area. Mr. Clowes displayed pictures of previous accidents which took
place in the community. He explained that Old Scugog Road is perceived to be a short
cut and that the shortest route is not the fastest. Mr. Clowes noted that Old Scugog
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General Government Committee
Minutes
June 18, 2018
Road is designated as a Class 4 local road and has no sidewalks, which makes it
unsafe to go walking or cycling. He stated that excessive speed was a major
component in the previous mentioned accidents. Mr. Clowes expressed that there is no
need for large trucks to cut through the community. He explained that he received a
letter from Hydro One advising Mr. Clowes that they will use Old Scugog Road unless
required. Mr. Clowes explained that there needs to be a deterrent for the short cutters
driving too fast. He stated that he is requesting three solutions to the problem.
Suspend the Rules
Resolution #GG -336-18
Moved by Councillor Woo, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow the delegation of Andrew Clowes to
be extended for an additional two minutes.
Carried
Mr. Clowes requested that the Committee install an all way stop at the intersection of
Old Scugog Road and Fourth Concession, install a four way stop at the intersection of
Old Scugog Road, Craig Court and Glenelge Court change the speed limit from 60
km/hr on Old Scugog Road to 50 km/hr, a sign be installed to prohibit heavy truck traffic,
and that there be increased speed limit enforcement. He concluded by asking the
Committee to take corrective action now and support the residents in the community.
Resolution #GG -337-18
Moved by Councillor Hooper, seconded by Councillor Neal
That the delegation of Andrew Clowes, regarding Traffic Concerns on Old Scugog
Road, be referred to staff to report back to the Council Meeting of July 3, 2018.
Carried
7.2 David Veenstra, St. Marys Cement Community Relations Committee Co -
Chair; Ruben Plaza, Corporate Environmental Manager, St. Marys Cement;
and Ernie Hamilton, Quarry Manager, St. Marys Cement Regarding the St.
Marys Cement Community Relations Committee Annual Report
David Veenstra, St. Marys Cement Community Relations Committee Co -Chair; Ruben
Plaza, Corporate Environmental Manager, St. Marys Cement; and Ernie Hamilton,
Quarry Manager, St. Marys Cement were present, regarding the St. Marys Cement
Community Relations Committee Annual Report. They made a verbal presentation to
accompany an electronic presentation. Mr. Veenstra explained that the St Marys
Cement Community Relations Committee allows for a forum for discussion, and
provides advice to St Marys Cement on effects to the community. He stated that there
has been an updated terms of reference since the last Annual Report. Mr. Plaza
provided the Committee with an update on the 2017 Annual Report and outlined awards
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Minutes
June 18, 2018
and certifications received in 2017. He mentioned that the environmental performance
from 2017 was increased from 2016, and they plan to continue to reduce emissions in
2018. Mr. Hamilton continued by explaining mining operations and that there were no
peak air vibration levels and no exceedances in 2017. Mr. Plaza noted that there were
24 complaints, and that the majority were due to blasting. He concluded by outlining the
community initiatives within the Municipality of Clarington.
Councillor Neal left the meeting at 10:18 AM.
Resolution #GG -338-18
Moved by Councillor Hooper, seconded by Councillor Partner
That the delegation of David Veenstra, St. Marys Cement Community Relations
Committee Co -Chair; Ruben Plaza, Corporate Environmental Manager, St. Marys
Cement; and Ernie Hamilton, Quarry Manager, St. Marys Cement Regarding the St.
Marys Cement Community Relations Committee Annual Report, be referred to
Communication Item 8.6.
Carried
Councillor Neal returned to the meeting at 10:21 AM.
7.3 Elizabeth Pierce, Catholic Family Services of Durham, Regarding The Hope
of Durham Region Capital Initiative
Elizabeth Pierce, Catholic Family Services of Durham, was present, regarding The
Hope of Durham Region Capital Initiative. She made a verbal presentation to
accompany an electronic presentation. Ms. Pierce explained that, in 2010, the Catholic
Family Services of Durham (CFSD) submitted a major capital grant application to the
Ministry of Community and Social Services (MCSS). She stated that, in May 2017,
CFSD was awarded $1.12 million and in October, 2017 they purchased a property. Ms.
Pierce explained that The Hope of Durham's vision is to provide a single point of access
for key supportive services to all individual and families in Durham Region. She
outlined the demographics including the regional breakdown of users. Ms. Pierce
highlighted the benefits of the program, including increasing access to key services and
an overall reduction in overhead costs for collaborative partners. She explained that
she is requesting a financial contribution of $20,000.00 over four years from Clarington,
to contribute to the capital costs of the Hope Centre, for the benefit of all four agencies
and the clients they service in the Region of Durham.
Clarington General Government Committee
Minutes
June 18, 2018
Resolution #GG -339-18
Moved by Councillor Neal, seconded by Councillor Woo
That the funding request (in the amount of $20,000 over four years) by Elizabeth Pierce,
Catholic Family Services of Durham, regarding The Hope of Durham Region Capital
Initiative, be referred to the 2019 Budget.
Carried
Recess
Resolution #GG -340-18
Moved by Councillor Partner, seconded by Councillor Neal
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:46 AM with Mayor Foster in the Chair.
7.4 Scott Parnell, General Manager, Canadian Nuclear Laboratories, Regarding
an update on the cleanup of historic low-level radioactive waste currently
underway in Port Granby
Scott Parnell, General Manager, Canadian Nuclear Laboratories, was present,
regarding an update on the cleanup of historic low-level radioactive waste currently
underway in Port Granby. He made a verbal presentation to accompany an electronic
presentation. Mr. Parnell reviewed how their obligations are met, which includes the
pillars of the Port Hope Area Initiative (PHAI) and various safety programs. He provided
the Committee with an update on the Port Granby Project. Mr. Parnell summarized the
current work, future work, and the project schedule.
Suspend the Rules
Resolution #GG -341-18
Moved by Councillor Partner, seconded by Councillor Woo
That the Rules of Procedure be suspended to allow the delegation of Steve Parnell to
be extended for an additional two minutes.
Carried
He continued by highlighting the Port Hope Project status, community engagement and
ongoing communication activities. Mr. Parnell concluded by reviewing the priorities of
the PHAI. He answered questions from the Committee.
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Minutes
June 18, 2018
Resolution #GG -342-18
Moved by Councillor Woo, seconded by Councillor Partner
That the delegation of S FR W W Parnell, General Manager, Canadian Nuclear Laboratories,
regarding an update on the cleanup of historic low-level radioactive waste currently
underway in Port Granby, be received with thanks.
Carried
7.5 Jordan McCormack, Allison Ridding and Emily Allison, Regarding a Rainbow
Crosswalk in Clarington
Jordan McCormack and Emily Allison, were present, regarding installing a rainbow
crosswalk in Clarington. Allison Ridding was unable to attend the meeting. Ms.
McCormack explained that they are both long-time residents of Clarington. She stated
that they chose to live in the Municipality of Clarington because of the close knit feel, a
family supportive community and a large welcome sign. Ms. McCormack stated that the
celebrations within Clarington are appealing to people looking for inclusion, celebration
and human connection. Ms. Allison explained that communities across Canada are
creating a movement of togetherness by painting rainbow colours over crosswalks. She
stated that one of the most vulnerable groups in every community is the LGBTQ
children and adults, and it is our responsibility and privilege to show public support,
which is proven to decrease rates of depression, suicide and violence. Ms. Allison
noted that there are 44 rainbow crosswalks in British Columbia, 17 in Nova Scotia, and
eight in Ontario. She stated that these crosswalks promote the message of inclusion
and acceptance. Ms. Allison would like to see Clarington be the pioneer of progress
and inclusion by being the first municipality between Toronto and Kingston to publicly
show that `Love is Love'. She proposed that the rainbow crosswalk be painted on
Liberty Street in front of the Bowmanville High School, but noted that they are also open
to other visible crosswalk locations. Ms. Allison explained that they have created a
movement called #RainBowmanville and have received support from the community.
Ms. McCormack concluded by reciting a quote from an article regarding rainbow
crosswalks.
Resolution #GG -343-18
Moved by Councillor Traill, seconded by Councillor Woo
That staff report back to the General Government Committee meeting of September 4,
2018 with preferred location(s) for a rainbow crosswalk in the Municipality of Clarington;
and
That the report include options for funding the rainbow crosswalk(s).
Carried
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Clar-ington- General Government Committee
Minutes
June 18, 2018
7.6 David Staines, Territory Sales Representative, LED Roadway Lighting,
Regarding Report COD -025-18 Streetlight LED Replacement Turnkey
Program
David Staines, Territory Sales Representative, LED Roadway Lighting, was present
regarding Report COD -025-18, Streetlight LED Replacement Turnkey Program. He
made a verbal presentation to accompany an electronic presentation. Mr. Staines
urged the Committee to purchase Canadian made products. He provided the
Committee with thebackground of LED Roadway Lighting Ltd. He explained that the
LED lights they produce are vertically integrated and the majority of the work is
completed in Canada. Mr. Staines noted that the NXT streetlight product is an award
winning design. He provided the Committee with an overview of the Clarington RFP.
Mr. Staines explained the key features of the NXT Series Streetlight. He stated that the
low bid imperative and altered specificiations cause bidders to choose the cheapest
product, so no bidder carried the preferred NXT Series product in their proposal. Mr.
Staines explained that he is requesting the Committee to direct Ameresco to purchase
NXT Series streetlights for this conversion project.
Recess
Resolution #GG -344-18
Moved by Councillor Neal, seconded by Councillor Hooper
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 11:45 AM with Mayor Foster in the Chair.
Suspend the Rules
Resolution #GG -345-18
Moved by Councillor Woo, seconded by Councillor Partner
That the Rules of Procedure be suspended to be extended for an additional fifteen
minutes.
Carried
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General Government Committee
Minutes
June 18, 2018
7.7 Gord Robinson, Durham York Victoria Land Owners Association, Regarding
Development Charges
Gord Robinson, Durham York Victoria Land Owners Association, was present regarding
development charges. Mr. Robinson explained that there is a need for this
development. He stated that other municipalities have waived these charges
previously. Mr. Robinson noted that the concept plan is complete. He advised the
Committee that many seniors want to downsize and remain in the community where
they have spent most of their lives. Mr. Robinson concluded by asking for relief of the
development charges for the project.
Recess
Resolution #GG -346-18
Moved by Councillor Neal, seconded by Councillor Traill
That the Committee recess until 1:00 PM.
Carried
The meeting reconvened at 1:00 PM with Mayor Foster in the Chair.
8 Communications - Receive for Information
8.1 Minutes of the Newcastle Business Improvement Authority dated
April 12, 2018
8.2 Minutes of the Newcastle Community Hall Board dated March 20, 2018 and
April 17, 2018
8.3 Minutes of the Energy from Waste — Waste Management Advisory
Committee dated November 23, 2017 and March 1, 2018
8.4 Minutes of the Active Transportation and Safe Roads Advisory Committee
dated May 24, 2018
8.5 Minutes of the Ganaraska Region Conservation Authority dated May 17, 2018
8.6 St. Mary's Cement Community Relations Committee Annual Report
Resolution #GG -347-18
Moved by Councillor Partner, seconded by Councillor Woo
That the Communication Items 8.1 to 8.6 be received for information, with the exception
of Communication Item 8.1.
Carried
Clarington General Government Committee
Minutes
June 18, 2018
Resolution #GG -348-18
Moved by Councillor Woo, seconded by Councillor Partner
That the Communications Item 8.1 be received for information.
Carried
9 Communications — Direction
9.1 Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of
Ajax, Regarding Red Light Cameras
9.2 Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of
Ajax, Regarding Automated Speed Enforcement
Resolution #GG -349-18
Moved by Councillor Neal, seconded by Councillor Partner
That Communication Items 9.1 and 9.2, be referred to the Director of Engineering.
Carried
9.3 Don Mitchell, Mayor, Town of Whitby, Regarding Highway 412 Tolls
Resolution #GG -350-18
Moved by Councillor Neal, seconded by Councillor Hooper
Whereas the Council of the Municipality of Clarington supports the resolution of the
Town of Whitby Council requesting that the tolls be removed from Highway 412; and
Now therefore be it resolved that the Premier -Elect be requested to reconsider the
matter and remove the tolls on Highway 412.
Carried as Amended
(See following motion)
Resolution #GG -351-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the foregoing Resolution #GG -350-18 be amended by adding the words "Highway
418" to the end of the first paragraph and the end of the second paragraph.
Carried
The foregoing Resolution #GG -350-18 was then put to a vote and carried as amended.
Clarington-General
Government Committee
Minutes
June 18, 2018
9.4 Garry Cubitt, Chief Administrative Officer, The Regional Municipality of
Durham, Regarding Affordable & Seniors' Housing Task Force Report
Resolution #GG -352-18
Moved by Councillor Partner, seconded by Councillor Hooper
Whereas the Council of the Municipality of Clarington is committed to addressing the
increasing issue of providing suitable and affordable housing needs for their residents;
and
Whereas more affordable rental housing for both low and moderately -low income
households is required; and
Whereas the requirement for seniors housing needs should be broader to support and
address seniors financially and physically;
Therefore be it resolved:
That the Council of the Municipality of Clarington support the implementation of the
Regional Municipality of Durham's Affordable and Seniors' Housing Task Force;
That the Chief Administrative Officer or a designate be directed to take part in the
Interdisciplinary Tactical Team (referenced in the Regional Municipality of Durham's
Affordable and Seniors' Housing Task Force Report);
That the Council of the Municipality of Clarington form a Clarington Task Force on
Seniors' and Affordable Housing which will assist with the support, creation and
maintenance of affordable housing;
That Councillor Wendy Partner and Councillor Ron Hooper be appointed as
representatives to the Clarington Task Force on Seniors' and Affordable Housing; and
That Staff report back with proposed Terms of Reference for the Clarington Task Force
on Seniors' and Affordable Housing.
Carried Later in the Meeting
(See following motions)
Resolution #GG -353-18
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GG -352-18 be amended by adding the following at the
end:
That staff report back in December, 2018, prior to the creation of the Clarington
Task Force on Seniors' and Affordable Housing, with the proposed terms of
reference.
Motion Lost Later in the Meeting
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Clarington
Suspend the Rules
Resolution #GG -354-18
General Government Committee
Minutes
June 18, 2018
Moved by Councillor Neal, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG -353-18 a second time.
Carried
The foregoing Resolution #GG -353-18 was then put to a vote and lost.
Resolution #GG -355-18
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GG -352-18 be amended by adding the following at the
end:
That staff be directed to advertise for community representatives to the
Clarington Task Force on Seniors' and Affordable Housing, in accordance with
the Appointments to Boards and Committees Policy; and
That Councillor Traill be appointed as an additional representative to the
Clarington Task Force on Seniors' and Affordable Housing.
Motion Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
The foregoing Resolution #GG -352-18 was then put to a vote and carried.
10 Presentations
No Presentations
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Clar-ington
Councillor Woo chaired this portion of the meeting.
11 Engineering Services Department
General Government Committee
Minutes
June 18, 2018
11.1 EGD -012-18 Building Activity Update January 1 to May 31, 2018
Resolution #GG -356-18
Moved by Councillor Hooper, seconded by Mayor Foster
That Report EGD -012-18 be received for information.
Carried
Councillor Partner chaired this portion of the meeting.
12 Operations Department
12.1 OPD -007-18 2018 Winter Budget Report
Resolution #GG -357-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report OPD -007-18 be received for information.
Carried
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD -009-18 - Clarington Recreational Hockey League — Request to
Purchase Rink Divider Board System
Resolution #GG -358-18
Moved by Mayor Foster, seconded by Councillor Woo
That Report CSD -009-18 be received;
That Council approve the purchase of one set of rink divider board system at an
estimated cost of $10,000;
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That capital funding in the amount of $10,000 be transferred from the 2018 - RRC
Security Camera Replacement project, Account #110-42-421-84256-7401 to fund this
purchase; and
That all interested parties listed in Report CSD -009-18 and any delegations be advised
of Council's decision.
Carried
Councillor Traill chaired this portion of the meeting.
15 Municipal Clerk's Department
15.1 CLD -017-18 Appointment to the Diversity Advisory Committee
Resolution #GG -359-18
Moved by Mayor Foster, seconded by Councillor Hooper
That Report CLD -017-18 be received;
That the vote be conducted to appoint three citizen representatives for a term ending
December 31, 2020 or until a successor is appointed, to the Diversity Advisory
Committee for the Municipality of Clarington, in accordance with the Appointments to
Boards and Committees Policy;
That the vote be conducted to appoint four citizen representatives for a term ending
December 31, 2022 or until a successor is appointed, to the Diversity Advisory
Committee for the Municipality of Clarington, in accordance with the Appointments to
Boards and Committees Policy; and
That all interested parties listed in Report CLD -017-18 and any delegations be advised
of Council's decision.
Carried
The following appointments were made in accordance with the voting process outlined
in the Council Appointments to Boards and Committees Policy for the Diversity Advisory
Committee for a term ending December 31, 2020 or until a successor is appointed:
x Ashfaque Choudhry
x Derryck Lamptey
x John Sawdon
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Clarington- General Government Committee
Minutes
June 18, 2018
The following appointments were made in accordance with the voting process outlined
in the Council Appointments to Boards and Committees Policy for the Diversity Advisory
Committee for a term ending December 31, 2022 or until a successor is appointed:
x Dorothy Koziorz
x Rajeshwari Saharan
x Laila Shafi
x Rachel Traore
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
16.1 COD -021-18 Supply and Delivery of Tandem Diesel Dump Truck(s) with
Plow Equipment
Resolution #GG -360-18
Moved by Councillor Partner, seconded by Councillor Hooper
That Report COD -021-18 be received;
That Premier Truck Group, having satisfactorily supplied one dump truck with plow
equipment under CL2016-9 and approved in Report PS -006-16, be granted authority to
have their contract extended for an optional year for the supply and delivery of three
tandem diesel dump trucks with plow equipment with a 2018 total bid amount of
$748,137.48 (Net of HST) as required by the Operations Department;
That funds required for this project in the amount of $748,137.48 (Net of HST) be drawn
from the following accounts:
Fleet Roads -Replacement (2018) 110-36-388-83642-7401 $249,379.16
New Fleet -Roads (2018) 110-36-388-83643-7401 $498,758.32
That the required additional funding of $28,137.48 above the $720,000 budget be
approved as follows:
Operations Equipment R/F $ 9,379.16
Operations Development Charges R/F $16,882.49
Municipal Capital Works R/F $ 1,875.83
That all interested parties listed in Report COD -021-18, and any delegations, be
advised by the Corporate Services Department of Council's decision regarding the
award.
Carried
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General Government Committee
Minutes
June 18, 2018
16.2 COD -023-18 Green Road and Boswell Drive/Clarington Blvd Roundabout
Resolution #GG -361-18
Moved by Councillor Hooper, seconded by Councillor Neal
That Report COD -023-18 be received;
That Coco Paving Inc., with a total bid amount of $577,701.53 (Blended HST), being the
lowest compliant bidder meeting all terms, conditions and specifications of Tender
CL2018-22, be awarded the contract for the Green Road and Boswell Drive/Clarington
Blvd Roundabout project as required by the Engineering Services Department;
That the funds required for this project in the amount of $742,600.00 (Blended HST)
which includes the construction cost of $577,701.53 (Blended HST) and other related
costs such as design, inspection, contract administration, materials testing and
contingencies of $164,898.47 (Blended HST) be funded as follows:
Green Road & Boswell Drive
Intersection Improvements (2017) 110-32-335-83276-7401 $ 90,000.00
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7401 $465,800.00
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7402 $ 4,100.00
(Region Recovery)
Green Road & Boswell Drive
Intersection Improvements (2018) 110-32-335-83276-7403 $182,700.00
(Developer Recovery)
That the contract award be subject to the Municipality securing funding for the
developer portion of the contract; and
That all interested parties listed in Report COD -023-18, and any delegations, be
advised by the Corporate Services Department of Council's decision regarding the
award.
Carried
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Minutes
June 18, 2018
16.3 COD -025-18 Streetlight LED Replacement Turnkey Program
Resolution #GG -362-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report COD -025-18 be received;
That the proposal, received from Ameresco Canada Inc., being the most responsive
bidder meeting all terms, conditions and specifications of RFP2018-1, be awarded the
contract for the provision of services for the Streetlight LED Replacement Turnkey
Program;
That the funds required for this project in the amount of $3,200,000.00 (net of HST
rebate) includes the construction cost of $2,898,193.01 (net of HST rebate) and other
related costs such as design, contract administration, and contingencies of $301,806.99
(net of HST rebate) be funded by the Municipality as follows:
Street Lighting —LED Conversion 110-32-324-83201-7401 $3,200,000.00
That all interested parties listed in Report COD -025-18 and any delegations be advised
of Council's decision by the Corporate Services Department.
Carried on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
16.4 COD -026-18 GBRRC and Fire Station #1 Parking Lot Rehabilitation
Resolution #GG -363-18
Moved by Councillor Partner, seconded by Councillor Hooper
That Report COD -026-18 be received;
That Coco Paving Inc., with a total bid amount of $1,573,858.54 (Net HST Rebate),
being the lowest compliant bidder meeting all terms, conditions and specifications of
Tender CL2018-7, be awarded the contract for the GBRRC and Fire Station #1 Parking
Lot Rehabilitation project as required by the Engineering Services Department;
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General Government Committee
Minutes
June 18, 2018
That the funds required for this project in the amount of $1,755,500.00 (Net HST
Rebate) which includes the construction cost of $1,573,858.54 (Net HST Rebate) and
other related costs such as design, inspection, contract administration, materials testing
and contingencies of $181,641.46 (Net HST Rebate) be funded by the Municipality as
follows:
GBRRC and Fire Station#1
Parking Lot Rehabilitation 110-32-327-84256-7401 $1,755,500.00
That all interested parties listed in Report COD -026-18 and any delegations be advised
by the Corporate Services Department of Council's decision regarding the award.
Carried on the followina recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Recess
Resolution #GG -364-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 3:21 PM with Mayor Foster in the Chair.
17 Finance Department
17.1 FND-011-18 Investment Policy
Resolution #GG -365-18
Moved by Councillor Neal, seconded by Councillor Partner
That Report FND-011-18 be received;
That the proposed updated Investment Policy be approved; and
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Clarington- General Government Committee
Minutes
June 18, 2018
That Staff be directed to explore options for transitioning to prudent investor, if feasible
and report back in early 2019.
Carried
18 Solicitor's Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
19.1 CAO -007-18 Municipal Climate Change Action
Resolution #GG -366-18
Moved by Councillor Partner, seconded by Councillor Hooper
That Report CAO -007-18 be received;
That Council endorse the development of a dedicated inter -departmental working group
on climate change to facilitate cross corporate issues, coordinate research and
implement required actions;
That the existing Energy Management Steering Committee be dissolved and its
mandate be integrated into the mandate of the new inter -departmental working group on
climate change;
That staff be directed to prepare an application for the Federation of Canadian
Municipalities' Municipalities for Climate Innovation Program - Climate Change Staff
Grants initiative;
That staff report back to Council once a decision on the Federation of Canadian
Municipalities staff grant application is known and a framework for implementation has
been determined; and
That all interested parties listed in Report CAO -007-18 and any delegations be advised
of Council's decision.
Carried
Clarington
20 New Business — Consideration
20.1 Election Sign By-law
Resolution #GG -367-18
General Government Committee
Minutes
June 18, 2018
Moved by Councillor Neal, seconded by Councillor Traill
That the Election Sign By-law 2016-004, be amended to delete Sub -section 10 d) to
lift the prohibition of placing signs on boulevard V.
Carried
20.2 Sidewalks on Robert Adams Road
Resolution #GG -368-18
Moved by Councillor Neal, seconded by Councillor Cooke
That staff be directed to replace the heaved sidewalk bays in the vicinity of 55 and 57
Robert Adams Drive;
That the trees be replaced;
That the work be done no later than August 31, 2018; and
That the funds required be allocated at the discretion of the Director of Engineering.
Carried
20.3 Sidewalk Locations on Tooley Road
Resolution #GG -369-18
Moved by Councillor Neal, seconded by Councillor Cooke
That staff report back to the Council meeting of July 3, 2018 on the sidewalks to be
constructed on the west side of Tooley Road; and
That staff advise residents, in the new houses, that the report will be considered at the
next Council meeting.
Carried
20.4 Seniors and Affordable Housing
Seniors and Affordable Housing was considered earlier in the meeting during the
communications portion of the agenda.
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Clarington
21 Unfinished Business
General Government Committee
Minutes
June 18, 2018
21.1 Laneway at Rundle Road [Referred from the June 11, 2018 Council Meeting]
Resolution #GG -370-18
Moved by Councillor Cooke, seconded by Councillor Neal
That staff be directed to attempt to acquire the laneway property abutting 2392 Rundle
Road either by deed or by vesting order.
Motion Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
21.2 Delegation of Gord Robinson, Durham York Victoria Land Owners
Association, Regarding Development Charges [Referred from the June 4,
2018 Planning and Development Committee Meeting]
Resolution #GG -371-18
Moved by Councillor Cooke, seconded by Councillor Hooper
That the delegation of Gord Robinson, Durham York Victoria Land Owners Association,
regarding Development Charges, be received with thanks; and
That Council grant relief of the Development Charges for the proposed project.
Motion Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
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Clarington
Resolution #GG -372-18
General Government Committee
Minutes
June 18, 2018
Moved by Councillor Traill, seconded by Councillor Neal
That the Development Charges By-law be amended to permit the request for a site
specific exemption by Gord Robinson, Durham York Victoria Land Owners Association,
regarding Development Charges.
Motion Lost on the following recorded vote:
Council Member
Yes
No
Declaration of
Interest
Absent
Councillor Neal
X
Councillor Partner
X
Councillor Traill
X
Councillor Woo
X
Councillor Cooke
X
Councillor Hooper
X
Mayor Foster
X
Resolution #GG -373-18
Moved by Councillor Partner, seconded by Councillor Neal
That the delegation of Gord Robinson, Durham York Victoria Land Owners Association,
regarding Development Charges, be received with thanks.
Carried
22 Confidential Reports
22.1 CAO -008-18 Delegation of Authority
Resolution #GG -374-18
Moved by Councillor Neal, seconded by Councillor Cooke
That the recommendations contained in Confidential Report CAO -008-18, Delegation of
Authority, be divided.
Motion Lost
NOTE: The above resolution was a divide resolution, despite not having a resolution
moved and seconded prior to the divide resolution.
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atsrington
Closed Session
Resolution #GG -375-18
General Government Committee
Minutes
June 18, 2018
Moved by Councillor Neal, seconded by Councillor Cooke
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing a matter that deals with:
a proposed or pending acquisition or disposition of land by the municipality or
local board; and
• a matter that deals with labour relations or employee negotiations,
Motion Lost
Resolution #GG -376-18
Moved by Councillor Hooper, seconded by Councillor Cooke
That the recommendations, contained in Confidential Report CAO -008-18 Delegation of
Authority, be approved.
Referred
Resolution #GG -377-18
Moved by Councillor Neal, seconded by Councillor Traill
That Resolution #GG -376-18, regarding Report CAO -008-18, Delegation of Authority,
be referred to the Council meeting of July 3, 2018.
Carried
23 Adjournment
Resolution #GG -378-18
Moved by Councillor Partner, seconded by Councillor Neal
That the meeting adjourn at 4:26 PM.
Mayor
Carried
t •0"
j
Y Deputy Clerk
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