HomeMy WebLinkAboutCOD-010-07
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #:
COD-010-07
File#_
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By-law #20:'1- - (\~, f
Date:
March 26th, 2007
Subject:
TENDER CL2007-2
ORONO OPERATIONS YARD AND KENDAL COMMUNITY CENTRE, FLAT
ROOF REPLACEMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-01 0-07 be received;
2. THAT Barr's Roofing, Newcastle, Ontario, with a total bid amount of $94,999.00
(excluding G.S.T.) Option 2, being the lowest responsible bidder meeting all terms,
conditions and specifications of the Request for Tender, be awarded the contract for the
Orono Operations Yard and Kendal Community Centre, Flat Roof Replacement.
3. THAT the total funds required in the amount of $100,999.00 ($94,999.00 tender plus
consulting) be drawn from the following accounts:
L $40,000.00 be drawn from the 2006 Operations Capital Budget Account #110-
36-370-83602-7401, Orono Operations Centre Roof Replacement;
ii $41,000.00 be drawn from the 2006 Operations Capital Budget Account
#110-36-370-83655-7401, Kendal Community Centre Roof Replacement; and
iii $19,999,00 be drawn from the 2007 Operations Capital Budget Account
#110-36-370-83655-7401, Kendal Community Centre Replacement.
4. THAT the attached By-law marked Schedule "B" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330
2
REPORT NO.: COD-010-07 PAGE
Submitted by: Reviewed by:
Marie Marano, H.B.Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Nancy Taylor, B.B.A., C.A.,
Director of Finance
Fred Horvath, RDMR, RRFA,
Director of Operations
MM/LAB/km
3
REPORT NO.: COD-010-07 PAGE
BACKGROUND AND COMMENT
Tender specifications were provided by James Thompson Consulting Engineer for the Orono
Operations Yard and Kendal Community Centre, Flat Roof Replacement, as required by the
Operations Department.
The tender specifications provided for Option 1 which is a built up roofing system and Option 2
which is a fully adhered Thermosetting Polypropylene (TPO) system. As per the tender
specifications, the Municipality of Clarington may award option one or two whichever is in our
best interest.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule “A” attached.
The total project cost, including consulting is $100,999.00, and is recommended to be provided
as follows:
i. $40,000.00 be drawn from the 2006 Operations Capital Budget Account #110-36-
370-83602-7401, Orono Operations Centre Roof Replacement;
ii. $41,000.00 be drawn from the 2006 Operations Capital Budget Account #110-36-
370-83655-7401, Kendal Community Centre Roof Replacement; and
iii. $19,999.00 be drawn from the 2007 Operations Capital Budget Account #110-36-
370-83655-7401, Kendal Community Centre Replacement.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the tenders by James Thompson Consulting Engineer,
Operations and Purchasing, it was mutually agreed that Barr’s Roofing, Newcastle, Ontario, be
recommended for the contract for the Orono Operations Yard and Kendal Community Centre,
Flat Roof Replacement, Option 2.
The subject firm has previously performed satisfactorily on a number of projects for the
Municipality of Clarington.
_____________________________________________________________________
Attachments:
Attachment 1 – Schedule “A”, Bid Summary
Attachment 2 – Schedule “B” By-law
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REPORT NO.: COD-010-07 PAGE
Municipality of Clarington
SCHEDULE “A”
BID SUMMARY – TENDER CL2007-2
ORONO OPERATIONS YARD & KENDAL COMMUNITY CENTRE, FLAT ROOF
REPLACEMENT
BIDDER OPTION 2 OPTION 1
Barr’s Roofing & Sheet Metal
$94,999.00 NO BID
Newcastle, ON
Crawford Roofing Corporation
$112,700.00
NO BID
Toronto, ON
ICI Roofing Limited
$129,800.00 $138,000.00
Peterborough, ON
Solar Roof & Sheet Metal
NO BID $138,650.00
Toronto, ON
Trio Roofing Systems Inc.
NO BID $141,629.00
Etobicoke, ON
Sproule Specialty Roofing Ltd.
NO BID $142,780.00
Etobicoke, ON
Applewood Roofing and Sheet Metal Ltd.
$160,000.00 $161,200.00
Toronto, ON
Provincial Industrial Roofing & Sheet Metal Co. Ltd.
$162,752.00 $168,752.00
Concord, ON
Bothwell-Accurate
NO BID $183,360.00
Toronto, ON
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2007-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Barr’s
Roofing, Newcastle, Ontario, to enter into agreement for the
Orono Operations Yard and Kendal Community Centre, Flat
Roof Replacement.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Barr’s Roofing, Newcastle, Ontario and said Corporation; and
2. THAT the contract attached hereto as Schedule "B" form part of this By-law.
By-law read a first and second time this day of , 2007.
By-law read a third time and finally passed this day of , 2007.
___________________________
Jim Abernethy, Mayor
__________________________
Patti L. Barrie, Municipal Clerk
Schedule “B”
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2007-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Barr’s
Roofing, Newcastle, Ontario, to enter into agreement for the
Orono Operations Yard and Kendal Community Centre, Flat
Roof Replacement.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Barr’s Roofing, Newcastle, Ontario and said Corporation; and
2. THAT the contract attached hereto as Schedule "B" form part of this By-law.
By-law read a first and second time this day of , 2007.
By-law read a third time and finally passed this day of , 2007.
___________________________
Jim Abernethy, Mayor
__________________________
Patti L. Barrie, Municipal Clerk